JOFOC Transvision TRANSPORTATION NATO 2025.pdf

Reference DOSAR 606.303-2

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION, PRICE

JUSTIFICATION (JOFOC)

ACQUISITION OF TRANSPORTATION SERVICES IN SUPPORT OF SENIOR

HIGH LEVEL USG VIP VISIT

I recommend that the Department of State use other than full and open competition for the acquisition of for this VIP visit. The estimated cost is Euro 4,000,000 or US equivalent 4,400,000 (ROE $1.10).

Nature and/or description of the action being approved.

Senior High Level USG Principal traveling with a delegation inclusive of support elements in: Security, Communications, Logistics and Operations

3. A description of the supplies or services required to meet the agency�s needs.

Passenger and cargo transportation services, vehicles with drivers.

Contractor: Transvision B.V, The Hague, The Netherlands

4. An identification of the statutory authority permitting other than full and open competition.

[ X ] 41 U.S.C. 253 (c) (2), FAR 6.302-2; Unusual and Compelling Urgency;

(Based on the available time and urgency of the requirement as detailed below)

Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence and site selections to be finalized with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs.

Many of the arrangements for transportation are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes of itineraries for supporting personnel often result in significant changes in how Posts work with the vendors.

With the exception of a few trips, contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation.

SBU - CONTRACTING AND ACQUISITIONS

This results in an unusual and compelling urgency in accordance with 41 U.S.C.

253 (c) (2), FAR 6.302-2.

These unique Senior High Level USG VIP travel requirements result in only a very limited number of responsible sources with no other supplies or services capable of satisfying agency requirement in accordance with 41 U.S.C. 253 (c ) (2), Far 6.302-2.

5. A demonstration that the proposed contractor�s unique qualifications or the nature of the acquisition requires use of the authority cited.

Security and logistics are the Department of State�s primary considerations when procuring transportation services. The Department of State must be able to provide a safe and secure environment for VIP visitors. Frequently VIP visits are not announced or confirmed in sufficient time to conduct a competition, creating an urgent and compelling need.

[X] The VIP visit information was not available in sufficient time thereby creating an urgent and compelling need.

[X] The proposed contractor has the following unique qualifications which meet the Department of State�s security and logistical requirements. (Check all that apply)

[x] Availability of vehicles upon request to be done with a very short notice.

[x] Size and number of vehicles. The contractor has the resources to provide all required type of vehicles with short notice.

[x] Condition of vehicles was found to be excellent as per recent business with this company.

[x] Contractor has the capability and experience to support such amount of requirements for this VIP visit.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable.

Due to urgency and exception in FAR 25.401(a)(5) this solicitation cannot be posted but the JOFOC will be published in SAM.

The following other contractors were reviewed but were not adequate because of the following:

Brouwer Tours, did not respond to request for offer GoHammerhead, not acceptable due to incomplete submission and rates were not competitive

The following other contractors were reviewed and found acceptable will also be contracted to provide additional transportation services for the VIP visit:

Sixt B.V. and Royal Beuk B.V.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Based on the market research, historical data, and successful negotiations, the Contracting Officer has determined that the anticipated cost to the Government for securing transportation services is fair and reasonable.

While the rates offered are higher than normal, they are still within a reasonable range given the high demand caused by over 40 heads-of-state delegations staying in the same region, and the need for some drivers to stay in hotels due to traveling far from their normal work locations.

8. Any other facts supporting the use of other than full and open competition.

There is a limited availability of local vehicles and qualified drivers due to the last-minute confirmation of the VIP visit and the high demand due to the NATO Summit taking place.

9. A listing of sources, if any, that expressed, in writing, an interest in the acquisition.

None

10. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

None

CERTIFICATIONS

I certify that the information in this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition to the best of my knowledge and belief.

Date Phong Ngo Director

May 31, 2025

I certify that this justification is accurate and complete to the best of my knowledge and belief. Based on my assessment, I conclude that other than full and open competition is justified and the proposed price is fair and reasonable.

_5/30/25_______ ____________________ Date Jonathan P. Wedd

Contracting Officer

As the Competition Advocate at post, I approve this justification:

_5/30/25_________ _____________________ Date Sarah Stephens SGSO and Competition Advocate