N6449820R40160003 4.10.20.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to perform the follow ing:

1.) Remove Attachment 1 "Cost Summary Report" in its entirety.

2.) Remove the NTE amount for pass-through on page 131 of RFP.

3.) Provide responses to three (3) additional questions received. See Section A.

4.) Extend the closing date of this RFP from 20 April 2020 to 27 April 2020.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6449820R4016

X 9B. DATED (SEE ITEM 11)

19-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Apr-2020

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0221, NICOLE ECKMAN

445-444-5277, NICOLE ECKMAN@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449820R4016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Apr-2020 05:00 PM to 27-Apr-2020 05:00 PM.

The following have been added by full text:

OFFERORS QUESTIONS AND ANSWERS

Question #1: Cost proposal submission clarification

Section L3.3.4 Cost Volume (pg.130 of 149)

Section I Total Cost Summary CLINs 0001: States that detailed pricing will be provided using Attachment A, which was the provided file with the RFP named: “Attachment 1 Cost Summary Report.xlsx”.

For CLINs 0003-0018 (FFP) and CLINs 0019-0022 (NSP), the RFP states that no cost information is required.

The final sentence then states that “The proposed costs shall be provided in the format included as

Attachment (A), Total Cost Summary”

Please clarify that the Attachment A only applies to costing for CLINs 0001.

Answer #1: All mention of the Cost Summary Report Attachment has been removed. The Cost Summary Report Attachment is not required.

Question 2: Confirm “Pass thru Rate” definition (pg. 131 of 149)

As written, the RFP’s pass thru rate cap of a rate “Not To Exceed 8%” appears to limit the total G&A applied to any subcontractor costs incurred by the prime contractors.

Please

Confirm that is the intent, rather than limiting the NTE rate to any subcontractor tasks for which the prime contractor provides no value added to the effort.

Confirm that since only CLINs 0001 and 0002 are reimbursable, that the NTE limit, if any, only applies to those CLINs.

Answer #2: The “Not to Exceed 8%” language regarding pass-through has been removed from page 131 of the RFP.

Question 3: Due to the unusual circumstances of the COVID-19 virus affecting our workforce, we respectfully request a 2 week extension to the 20 April 2020 due date found on page 1, block 9.

Answer #3: As the need for this requirement is very urgent, the program is unable to extend two (2) weeks.

NSWCPD agrees to extend one (1) week in order to allow bidders more time to generate proposals. The new due date for proposals is 27 April 2020.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLS A001-A009, A011-A014, B001, C001

61 08-MAR-2019

Attachment 1 Cost Summary Report 3 10-FEB-2020 Attachment 2 Labor Rate Substantiation

Table

3 10-FEB-2020

Attachment 3 SLAD Drawings 91 31-OCT-2019 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLS A001-A009, A011-A014, B001, C001

61 08-MAR-2019

Attachment 2 Labor Rate Substantiation Table

3 10-FEB-2020

Attachment 3 SLAD Drawings 91 31-OCT-2019

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO THE OFFERORS

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO THE OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

CONTENT OF PROPOSALS

L.1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award.

The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

Cost/pricing information should only be present in the Cost Volume.

No classified information shall be provided in any volume.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or firms) who will furnish or furnishes any effort in connection with this prospective contract award.

A “major subcontractor” is considered to be any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation.

The projected award date/ start date for the contract(s) resulting from this solicitation is June 2020

L.1.2. SUBMISSION OF QUESTIONS AND COMMENTS

Offerors may submit questions, concerns, or request clarification of any aspect of this solicitation electronically as follows:

TO: Nicole.eckman@navy.mil CC: Michael.ford@navy.mil ;

SUBJECT LINE: Question (insert name of Offeror) RFP N6449820R4016

The questions should include the page number and paragraph number or identifier which pertains to the Offeror’s question. Questions received without this information may not be answered. The deadline for receipt of questions is seven (7) days after date of solicitation issuance. Although every effort will be made, the Government makes no guarantee that questions received after this deadline will be answered. Acknowledgement of receipt of questions will not be made.

L.1.3. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: http://www.fbo.gov. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s). The cover letter /transmittal letter shall acknowledge receipt /response to the amendment version).

L.2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Offeror’s company name, the solicitation number and the date of the proposal shall appear at the top of each page. Each page shall contain a footer that includes, at a minimum, the volume number, page number and, if applicable, restrictive legend (see FAR 52.215-1(e) (2)).

The Non-Cost/Price Volumes of a Proposal shall not contain any reference to cost. They should be written so that government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in Section C of this solicitation. Statements such as "the Offeror understands", "will comply with the Performance Work Statement," "standard procedures will be employed"; "well known techniques will be used" and general paraphrasing of the Performance Work Statement are considered inadequate.

L.2.1. PAGE Numbers and Limits

A page is defined as one sheet of paper with typing on one side. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page. Foldouts may be used for diagrams, charts, or graphic material only that could not be depicted otherwise on standard 8-1/2” by 11” paper. Foldouts shall fold from left to right (sideways), shall not exceed 11” by 17” and shall count as two pages.

Specific page limitations are provided below in Table L.3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must contain only material pertinent to the page heading and marked "Intentionally Left Blank." All pages within a page limited volume shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

a. Title/Cover pages

b. Tables of Contents

c. Glossaries of abbreviations and acronyms

d. Subcontracting/Teaming/Consulting Agreements

e. Past Performance References

f. Section J Attachments

g. Proposal Adequacy Checklist (DFARS 252.205-7009)

L.2.2 DELIVERY AND PACKAGING INSTRUCTIONS for hard copy proposals

Responses shall be submitted in sealed envelopes or boxes clearly marked:

Offeror’s name and return address Government address; and The solicitation number.

Proposals are to be delivered by mail to the following address:

NSWC Philadelphia

PNBC - OMC

1498 Constitution AVE Building #44 Philadelphia PA 19112-1714

L.2.3 INSTRUCTIONS for HARD COPY PROPOSALS CONTAINING CD-ROM/DVDs

Emailed proposals are not permitted.

CD-ROM/DVDs submitted to accompany hard copy proposals shall be in accordance with the following requirements:

The electronic media and hard copy proposals shall be identical in content. Any discrepancies between the electronic and hard copy proposals will result in the hard copy taking precedence.

(1) All electronic/soft files shall be submitted on CD-ROM or DVD.

(2) The disks shall be labeled to indicate the Offeror’s name, the solicitation number, date of submission, appropriate security classification markings, format, and associated volume number.

The electronic/soft copy proposal on the CD-ROM/DVD shall meet the following format requirements:

a. All file names shall include the Offeror's company name and title/subject of file content; all files shall be named with the file extension .doc/.docx, .xls/.xlsx, .ppt, or .pdf.

b. All supporting Cost Data shall be provided in Microsoft Excel software, with all files named with the file extension xls/.xlsx.

c. The Cost/Price Summary shall be submitted using Microsoft Excel (2010 or prior). Offerors shall submit the Cost/Price Summary with functioning formulas used to generate data. This is in addition to providing prices in Section B. Under no circumstances shall cost and pricing type data be included elsewhere in the proposal.

Narratives related to cost/price summary data may be provided in MS Word.

d. When printed, the length and width of each spreadsheet shall not exceed one 8.5 x 11-inch paper in landscape orientation. The font shall be in 10-point Times New Roman Font. Spreadsheets shall not contain hidden cells, formulas, or tabs. No scaling reductions will be allowed. Files or spreadsheets that exceed these parameters will not be evaluated.

e. Compression tools are limited to PKZip or WinZip.

f. No graphics or pictures other than necessary or specifically requested graphs/tables/charts are allowable in any volume of the proposal.

g. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8-point font.

L.3. PROPOSAL CONTENT AND ORGANIZATION

The proposal shall contain four (4) separate volumes with page limits identified as follows:

Volume Contents Hard

Copi es

Electronic/ Soft Copies

Page Limits

I. PROPOSAL DOCUMENTS 1 3 None

II. FACTOR 1 TECHNICAL 1 3 25

Subfactor 1A – Adherence to Design Requirements

Subfactor 1B – Production Manufacturing & Subcontracting

Subfactor 1C—Management Approach

Subfactor 1D –Corporate Experience

IV. FACTOR 2 PAST PERFORMANCE 1 3 5

V. FACTOR 3 TOTAL EVALUATED COST/PRICE 1 1

The originals shall be clearly identified as the ORIGINAL and bear the original signature(s) of the Offeror. The soft copies shall be complete and clearly identified as COPY or DUPLICATE.

L.3.1. VOLUME I: PROPOSAL DOCUMENTS

This volume is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the Government.

L.3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. Reference the RFP number and acknowledge that it transmits an offer in response to the requirements as stated in the solicitation,

2. Identify all attachments and enclosures being transmitted as part of the response to the RFP,

3. List all subcontractors identified in the Offeror’s proposal

4. Shall state that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number.

Any exceptions made, and not clearly delineated here will not be considered or accepted. Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

5. Statement that the proposal is valid for at least 180 calendar days after the date established for receipt of offers.

6. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number,

b. Data Universal Numbering System (DUNs) Number,

c. Taxpayer Identification Number (TIN),

d. Address(es) of the location(s) at which the Offeror intends to perform the proposed effort,

e. Name, address and telephone number of the cognizant Defense Contract Audit Agency (DCAA), audit office,

f. Name, address and telephone number of the cognizant Defense Contract Management Agency

(DCMA) office,

g. The Offeror shall either (i) reference the most recent date that the Offeror’s cognizant Defense

Contract Audit Agency has determined the acceptability of the Offeror’s accounting system and include a copy of the determination as an attachment to the cover letter, or (ii) reference the most recent date that the Offeror’s cognizant Administrative Contracting Officer (ACO) has determined the adequacy of the Offeror’s accounting system and include a copy of the ACO’s determination letter as an attachment to the cover letter..(NOTE: Include when required – cost type CLINS, sole source)

h. The Offeror shall reference the dates of the most recent approvals of the Offeror’s cost accounting disclosure statement and the Offeror’s purchasing system and include copies of the approvals as attachments to the cover letter. (Include when required – cost type CLINS, sole source etc.)

i. The Offeror shall reference the most recent date on which the Offeror’s cognizant Defense Contract Management Agency has determined the adequacy of the Offeror’s property management system and attach a copy of the determination to the cover letter. (NOTE: Include if providing GFP is contemplated)

j. If no Organizational Conflict of Interest exists, then the Offeror shall clearly state this in its cover letter

k. Names, titles, phone numbers and electronic addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

7. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

L.3.2 TECHNICAL PROPOSAL

The Offeror will provide qualified technical support for this solicitation in accordance with Section C, Statement of Work (SOW).

The technical proposal should be written so that management and engineering oriented personnel can make a thorough evaluation and arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the technical proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective contractor has a thorough understanding of the technical requirements contained in Section C of this solicitation.

Statements such as "the offeror understands," "will comply with the statement of work," "standard procedures will be employed," "well known techniques will be used" and general paraphrasing of the statement of work are considered inadequate. The technical proposal must provide details concerning what the contractor will do, rationale as to why, and how it will be done. This includes a full explanation of the techniques, disciplines, and procedures proposed to be followed.

The technical proposal shall not contain any reference to price. The technical proposal shall be page numbered, contain a table of contents, and be organized as detailed below.

It is noted that Volumes II and III shall not exceed 30 pages in length.

EVALUATION FACTORS

3.2.1 FACTOR 1: Technical

3.2.1.1 SUBFACTOR 1A – Adherence to Design Requirements

Offerors shall provide documentation which clearly demonstrates that their proposed design and performance characteristics are in accordance with the Government’s specifications cited in Section C. This may include a narrative description, drawings, schematics, etc.

Any proposed deviations from the solicitation drawings must be presented within the proposal. Reasoning for any deviations shall also be provided. For the purposes of this solicitation deviations are a design, performance, test, or component change from the solicitation drawings. Additionally, components or sub-assemblies that change Form- Fit-Functionality (FFF) or quality assurance of the davit system or any of its sub-systems will also be considered a deviation. Proposals where parts numbers and manufacturers differ from those specified within the solicitation drawings are not consider a deviation, provided the drawings permit “or equal” (i.e. part obsolescence, most current part number, equivalent FFF part, etc.) for the item in its associated parts list.

3.2.1.2 SUBFACTOR 1B – Production Manufacturing & Sub-Contracting

Offerors shall provide documentation that explains their manufacturing capabilities and describe in detail their intended manufacturing and production processes, facilities, equipment, and other company resources that are applicable to the production of this requirement. The level of and specific davit sub-assemblies anticipated for production sub-contracting should be provided. The Offeror shall discuss the use of proposed Subcontractors and the extent of the Subcontractor's involvement in the performance of the Task Order. The Offeror should identify the proposed Subcontractor(s), and provide a description of the services it intends to subcontract, the type of subcontract, and its basis for selecting the Subcontractor.

3.2.1.3 SUBFACTOR 1C – Management Approach

Under this subfactor, the Offeror shall provide information on the following areas:

a. Resources.

The Offeror shall develop a staffing plan that demonstrates the ability to successfully accomplish all requirements of the Statement of Work contained in this solicitation. The offeror should depict a staffing plan that would include a team that demonstrates to the Government the required expertise needed to fabricate Navy Standard Slewing Arm Davits related to the technology required in the SOW. The Offeror should describe the plans it has in place to reduce/prevent employee turnover, so that will mitigate risk of loss of expertise for this contract. The Offeror should highlight the length of time employees have worked in design and production of similar systems.

The Offeror shall address its ability to respond to workload fluctuations, and to perform overlapping and separate tasks in a timely manner. The Offeror shall also discuss its plan to engage in full performance of the Task Order once the firm receives notice of award.

b. Organizational Structure, Responsibilities, and Relationships.

The Offeror shall describe the proposed organizational responsibilities and reporting structure. The information provided should include the Offeror’s plans for: facilitation of the statement of work tasks and execution and monitoring of performance; effective communication with the Contracting Officer and COR;

meeting reporting requirements of the solicitation; and cost and schedule control.

3.2.1.4 SUBFACTOR 1D- Corporate Experience

Offerors shall provide documentation that clearly demonstrates their corporate experience in providing products and services that are the same or similar to the requirement cited in Section C of the Solicitation. The offeror should described the magnitude and complexity of the demonstrated experience relative to the services or supplies to be furnished under the present solicitation.

Offerors should provide documentation that explains their ability to provide the required ILS and production drawings within the solicitation.

The information provided should include examples of experience obtained under previous contracts within the past five (5) years, and the contractor is required to provide the following information for each such contract:

a. Contract Number

b. Customer/Agency

c. Contracting Officer and Technical Point of Contact (names with current addresses and phone numbers.

d. Contract Type

e. Contract Price

f. Period of Performance

g. Contract Deliverables

h. A description of the type of work performed under the contract, particularly noting (by reference to SOW paragraph number) work performed under the reference contract that is identical or similar to work required under the SOW for the proposed contract (contained in Section C of the solicitation).

3. Offerors shall not provide more than five (5) contract examples.

3.2.2 FACTOR 2 – PAST PERFORMANCE

List up to five (5) relevant contracts performed within the last 3 years, whether completed or not, including Federal, State and Local Government and private sector contracts.

For evaluation of Past Performance, the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontract Reporting System (eSRS). The Government may review relevant past performance information from other sources or through the use of questionnaires.

Offerors should provide the following information:

1. Contract Number

2. Customer/Agency

3. Contracting Officer /Technical Point of Contact/POC (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

To obtain information, the Government may contact the points of contact listed, however, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

L.3.3 VOLUME III – FACTOR 3 COST/PRICE PROPOSAL

L.3.3.1 Completed Standard FORM (SF) 33 Solicitation Offer and Award DOCUMENT

Offerors shall submit the Standard Form 33, “Solicitation, Offer and Award,” for the solicitation and each amendment, as applicable with blocks 12 through 18 completed/signed by the Offeror and signed by or an authorized party in Block 17. Any signatures required under this section shall be pen and ink.

L.3.3.2 Completed RFP

This document shall be fully executed. The document shall not be embellished with any cover or binding. If the

Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP listed as Offeror fill-ins, including proposed costs including unit price and fees for each CLIN/SLIN in Section B. (Note - This information is exempt from the font and spacing requirements identified under Paragraph L.2.1). Special attention should be taken to accurately enter the prices required in Section B.

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

Each Offeror is required to submit a Cost/Price Volume for all priced CLINs. Electronic copies, if authorized, shall be submitted on separate media, using MS Word/MS Excel as applicable and shall be in accordance with Section.

L.2.4 Instructions for Electronic Files.

Total quantities and Spares/ODC amounts are estimates only to establish ceiling amounts, and do not necessarily reflect the total amount of Spares and ODCs that the Government will actually order. The Government may order less than the total quantities or may order up to the maximum quantities listed in Section B.

L.3.3.3 GENERAL Information – COST PROPOSAL In preparing the Cost Proposal Volume, the Offeror shall:

•Furnish the cost tables in Microsoft Excel format. Formulas used in the calculations shall be left in the tables.

L.3.3.4 COST VOLUME

The Cost Volume shall contain the following Sections:

• SECTION I TOTAL COST SUMMARY

• SECTION II SUPPORTING COST DATA

SECTION I TOTAL COST SUMMARY

CLINs 0001 (CPFF-LOE/Term) and 0002 (Cost-ODCs):

CLIN 0001: The Offeror shall propose in accordance with the not to exceed (NTE) specified in CLIN 0001. The offer shall propose in accordance with the NTE value of $1,189,914, not inclusive of fee. Offerors shall propose a fixed-fee-per-hour based on the estimate level-of-effort hours provided in Section C.

CLIN 0002: The Offeror shall propose in accordance with the NTE specified in CLIN 0002 for support costs.

CLINs 0003-0018 (FFP), 0019-0022 (NSP-Technical Data): No cost information required.

SECTION II SUPPORTING COST DATA

Indirect Costs

Indirect Rates: If a Forward Pricing Rate Agreement (FPRA) or a recent audit report exists (for the prime or proposed subcontractor(s)), copies shall be submitted by the Offeror and their subcontractor(s). Absent such agreements/reports, the Offeror and their subcontractor(s) shall state the basis of their proposed indirect rates, and provide sales forecast for each FY during the Offeror’s proposed Period of Performance, forecasted indirect rates for each FY during the Offeror’s proposed Period of Performance, and historical actuals (final-established indirect rates and unaudited indirect rates) for Offeror’s past three fiscal years. When the proposed period of performance for the contract (base and option years) does not coincide with the Offeror’s fiscal year for accounting the Offeror shall identify its proposed indirect rates based on the average indirect rates of its two fiscal years applicable to each proposed contract year, and shall also include the mathematical computations used in calculating the indirect rates for each proposed contract year. Examples of indirect rates are overhead rate, General and Administrative rate, material handling rate. Substantiating documentation may be subsequently requested by the Government. The above information may be used by the Government for purposes of a cost realism analysis For each proposed indirect rate include identification of all costs by indirect accounts under that indirect rate as well as the costs by indirect and direct accounts which comprise the allocation base to which these cost elements apply.

Examples of indirect accounts are sick leave, group insurance, employee relocation, office supplies, depreciation;

etc. This level of detail shall be provided for each proposed year in the Offeror’s proposal.

Facilities Capital Cost of Money (FCCOM) will only be an allowable cost if proposed; see FAR 15.408(h) and 15.408(i). If this cost element is proposed, the Offeror shall provide information pertaining to the derivation of the (i.e. COM/FCCOM factors and application bases). Fee is not authorized on FCCOM.

Fee: Identify the: (i) fee rate (when the award is to be cost-type completion), (ii) the fee per hour (when the award is to be cost-type level of effort), or (iii) profit rate (when the award is to be fixed priced). Identify the total proposed fee or profit and identify all the cost elements to which the fee or profit is being applied.

Pass Through: When analyzing pass through costs, the Government will consider prime Offeror fee on Subcontractor cost as an element of pass through, however, prime Offeror fee on Subcontractor cost is a fee element rather than a cost element. Prime Offeror fee on Subcontractor cost should be included in the fee column (rather than the cost column) of Section B. (Note to Specialist: Please remember to add pass through caps and other language in Section G or H as applicable.) For purposes of calculating the pass-through rate, the pass through rate is defined as the cumulative amount of the two elements listed below divided by the price paid to the subcontractor or the vendor:

1) Any and all prime contractor indirect costs burdened on subcontractor costs including, but not limited to, program management, subcontract management, invoice processing, Quality Assurance, overhead, material handling charges, G&A, burdens and mark-ups; and

2) Any and all prime contractor profit or fee associated with subcontract costs*

*For purposes of this contract, “fee” means “target fee” in cost-plus-incentive-fee type contracts, “base fee” in cost-plus-award-fee type contracts, or “fixed fee” in cost-plus-fixed-fee type contracts. The Prime Contractor may not apply any additional fees or burdens on the elements of pass through. Other than the elements of pass-through, no additional costs, charges, indirect rates or fees may be proposed or applied to subcontract costs. A pass through rate of TBD may be proposed. The pass through rate will be incorporated at time of award.

Accounting System

Prospective Cost-Reimbursement, Incentive-Fee, Time & Materials, and/or Labor Hours Prime Contracts and Subcontracts.

In the case of solicitations, prime contracts, and subcontracts contemplating a cost-reimbursement, incentive type, time-and-materials, or labor-hour prime contracts or subcontracts (including FFP LOE and T&M), the Offeror and contemplated subcontractor(s) shall establish and maintain an adequate accounting system. The Offeror and each contemplated subcontractor shall provide a copy of the most recent DCAA audit report identifying its accounting system as acceptable, or the most recent DCMA letter identifying its accounting system as adequate.

If the Offeror or contemplated subcontractor(s) possesses an accounting system which has not yet been accepted by DCAA or deemed adequate by DCMA, that Offeror or contemplated subcontractor shall provide the name of the accounting system that it will use for this prospective award. Additionally, the below information shall be provided to assist the PCO in determining the adequacy of the prime contractor or contemplated subcontractor(s) accounting system(s) for the proposed prime contract, or subcontract-type:

a) Describe how your accounting system provides for segregation of direct costs from indirect costs.

b) Describe how your accounting system provides for identification and accumulation of direct costs by contract.

c) Describe how your accounting system provides a logical and consistent method for allocation of indirect costs to intermediate and final cost objectives (a contract is a final cost objective).

d) Describe how your accounting system provides for accumulation of costs under general ledger control.

e) Describe how your accounting system provides a timekeeping system that identifies employees’ labor to intermediate and final cost objectives (a contract is a final cost objective).

f) Describe how your accounting system provides for a labor distribution system that charges direct and indirect labor to the appropriate cost objectives.

g) Describe how your accounting system provides interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.

h) Describe how your accounting system excludes from costs charged to government contracts amounts which are not allowable as defined in Federal Acquisition Regulation (FAR) Part 31, Contract Cost Principles and Procedures, or other contract provisions.

i) Describe how your accounting system provides for identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.

j) Describe how your accounting system provides for segregation of preproduction costs from production costs.

k) Describe how your accounting system provides financial information required by contract clauses concerning limitation of cost (e.g. FAR 52.232‐20) or limitation on payments (e.g. FAR 52.216‐16).

l) Describe how your accounting system provides financial information required to support requests for progress payments.

m) Describe how your accounting system is designed, including how records are maintained, to ensure adequate, reliable data are developed for use in pricing follow‐on acquisitions.

n) Describe whether your accounting system is currently in full operation. If not, please describe which portions are in operation, whether the system is set up but not in operation, and when operation is anticipated.

o) If your accounting system has been independently audited by an outside auditing agency for compliance with Generally Accepted Accounting Principles (GAAP), please provide the date and the documentation supporting the determination of compliance.

(End of Summary of Changes)