19N06026Q0016 - RFQ.pdf

SOLICITATION

DOCUMENT

Asphalt Resurfacing Work

Solicitation No: 19N06026Q0016

Procurement Office U.S. Embassy Oslo Morgedalsvegen 36, 0378 Oslo, Norway

U.S. Embassy Oslo 19N06026Q0016

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19N06026Q0016

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

Aug. 21 2026

PAGE 2 OF

60 PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

General Service Office, Procurement Morgedalsvegen 36, 0378 Oslo, Norway

General Service Office, Procurement Morgedalsvegen 36, 0378 Oslo, Norway Email: OsloGSOBids@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Michael Abrahams

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Asphalt Resurfacing Work

11. The Contractor shall begin performance within _14_ calendar days and complete it within _14_ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copy to perform the work required are due at the place specified in Item 8 by 2.00pm local time September

15, 2026. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

h ff k l d f d h l b d d f h

AMENDMENT

NO

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of

(a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO

SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK

(REV. 4-85)

A. PRICING 6

A.1. SERVICES 6

A.2. TYPE OF CONTRACT 6

A.3. CONTRACT CURRENCY 6

A.4. CONTRACT PRICE 6

A.5. VALUE ADDED TAX 7

A.6. ABBREVIATIONS 7

B. STATEMENT OF WORK 8

B.1. PROJECT NAME AND LOCATION 8

B.2. STATEMENT OF WORK 8

C. PACKAGING AND MARKING - RESERVED 15

D. INSPECTION AND ACCEPTANCE 16

D.1. SUBSTANTIAL COMPLETION 16

D.2. FINAL COMPLETION AND ACCEPTANCE 16

E. DELIVERIES AND PERFORMANCE 18

E.1. CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES 18

E.2. NOTICE OF DELAY 19

E.3. NOTICE TO PROCEED 19

E.4. WORKING HOURS 19

F. CONTRACT ADMINISTRATION DATA 20

F.1. AUTHORITY OF CONTRACTING OFFICER 20

F.2. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999) 20

F.3. CONTRACT ADMINISTRATION DATA 20

F.4. PAYMENT 21

G. SPECIAL TERMS AND CONDITIONS 22

G.1. PERFORMANCE/PAYMENT PROTECTION 22

G.2. INSURANCE 22

G.3. DOCUMENT DESCRIPTIONS 23

G.4. LAWS AND REGULATIONS 23

G.5. CONSTRUCTION PERSONEL 24

G.6. MATERIALS AND EQUIPMENT 25

G.7. SPECIAL WARRANTIES 25

G.8. EQUITABLE ADJUSTMENTS 25

G.9. ZONING APPROVALS AND PERMITS 25

G.10. PERFORMANCE OF WORK BY THE CONTRACTOR (FAR 52.236-1 APR 1984) 25

H. CLAUSES 26

I. LIST OF ATTACHMENTS 45

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION 46

J.1. SUBMITTAL OF ELECTRONIC PROPOSALS 46

J.2. SUBMISSION OF QUOTATIONS 47

J.3. 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) 50

J.4. MAGNITURE OF CONSTRUCTION PROJECT 50

J.5. LATE QUOTATIONS 51

J.6. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 51

K. EVALUATION CRITERIA 52

K.1. EVALUATION OF PROPOSALS 52

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS 55

L.1. AUTHORIZED CONTRACT ADMINISTRATOR 60

L.2. CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNS) 60

L.3. CERTIFICATION 60

SECTION A – PRICING

A. PRICING

A.1. SERVICES

The Contractor shall provide construction services necessary for the Asphalt Resurfacing Work.

All work shall be performed in accordance with the specifications contained at Section I, List of Attachments, and all other documents incorporated into this contract. The Contractor is to perform the services in accordance with the terms and conditions of this contract/solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

A.2. TYPE OF CONTRACT

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in Sub-Section A.4. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government (see Sub-Section E.10, Excusable Delays), as determined and approved by the Contracting Officer.

A.3. CONTRACT CURRENCY

The contract will be NOK.

A.4. CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed-price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of obtaining Irrevocable Letters of Credit, profit, travel, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price.

A Price Proposal Breakdown sample is provided under Section I, Attachment 1 – Sample Breakdown of Price Proposal.

The Contractor shall complete the attachment with prices and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section A.4.1.

Insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price. Any costs not priced will be included in overhead and other indirect costs.

A.4.1. Total Contract Price The Offeror shall insert their total price proposal costs as follows:

A B C D E F

CLIN DESCRIPTION UNIT PRICE QUANTITY

TOTAL PRICE

(DxE)

0001 Road/Driveway Rehabilitation as stated in the SOW JOB kr 1 kr

0002 Two Walkways Asphalt Overlay as stated in the SOW JOB kr 1 kr

SUBTOTAL kr

VAT (25%) kr

TOTAL kr

A.5. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

A.6. ABBREVIATIONS

CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer's Representative CMR Chief of Mission Residence DOSAR Department of State Acquisition Regulations FAR Federal Acquisition Regulations ILOC Irrevocable Letter of Credit INL International Narcotics and Law Enforcement (US Department ofState) LNTP Limited Notice to Proceed

SECTION B - STATEMENT OF WORK

B. STATEMENT OF WORK

B.1. PROJECT NAME AND LOCATION

The Contractor shall furnish and install all materials required by this contract for construction services in support of the Department of State's (dos) Mission:

Project Id:

Asphalt Resurfacing Work

Location:

Villa Otium located at Nobels Gate 28 Oslo, Norway.

B.2. STATEMENT OF WORK

B.2.1. Background and Objective

The U.S. Department of State (DOS) requires a qualified Contractor to provide all labor, materials, equipment, transportation, supervision, and other services necessary to repair and repave the existing road/driveway and two

(2) walkways at the Chief of Mission Residence (CMR).

The existing asphalt pavement has deteriorated in several areas due to previous construction activities, potholes, soil settlement, normal wear, and other localized damage.

The objective of this project is to restore the affected paved areas by properly preparing the existing surfaces and underlying base, correcting drainage and settlement issues, and installing new asphalt surfaces that are durable, properly compacted, uniform, and provide positive drainage.

The project consists of two distinct portions of work with different requirements:

1. Road/Driveway – approximately 1,300 m²: Mill and remove the full thickness of the existing asphalt, expose and prepare the underlying gravel/base, repair deficient areas, restore the required drainage slopes, and install new asphalt.

2. Two Walkways – approximately 400 m²: Retain and prepare the existing asphalt surface, apply tack coat/bonding coat, and install a new asphalt overlay.

B.2.2. General Project Scope

The Contractor shall provide all services necessary for the repair and repaving of approximately 1,700 m² of existing paved surfaces, consisting of:

• Approximately 1,300 m² of road/driveway; and

• Approximately 400 m² comprising two (2) walkways.

All quantities and dimensions provided in this Statement of Work are approximate. The Contractor shall verify site conditions, dimensions, quantities, elevations, drainage conditions, access requirements, and the extent of the required work prior to submitting its proposal.

Contractors are strongly encouraged to participate in the site walkthrough and verify all measurements and existing conditions.

All paving work shall be performed by experienced paving personnel using equipment appropriate for the size and nature of the project and in accordance with applicable Norwegian standards and generally accepted paving industry practices.

B.2.3. Portion 1 – Road/Driveway Rehabilitation

The Contractor shall completely rehabilitate approximately 1,300 m² of the existing road/driveway.

The work shall include milling and removal of the full thickness of the existing asphalt, inspection and preparation of the underlying gravel/base, correction of areas affected by potholes and settlement, restoration of the required drainage profile, repair of one (1) sunken curb slab, and installation of new asphalt.

A. Milling and Removal of Existing Asphalt

a. The Contractor shall mill and remove the full thickness of the existing asphalt pavement from the designated road/driveway area, exposing the underlying gravel/base layer.

b. No specific milling depth is established. The Contractor shall remove the existing asphalt to the depth necessary to fully expose the underlying gravel/base throughout the designated road/driveway area.

c. The Contractor shall perform the milling and removal operations in a manner that minimizes disturbance or damage to the underlying base and adjacent surfaces.

d. All removed asphalt, debris, and other waste generated by the work shall be collected, transported, recycled, or disposed of in accordance with applicable Norwegian environmental requirements.

B. Inspection, Repair, and Preparation of Gravel/Base

a. Following removal of the existing asphalt, the Contractor shall inspect the exposed gravel/base for settlement, potholes, depressions, soft areas, instability, inadequate compaction, or other deficiencies that could affect the performance of the new pavement.

b. Areas associated with existing potholes, settlement, or other pavement failures shall be properly repaired prior to installation of the new asphalt.

c. Where necessary, the Contractor shall remove loose, unstable, or unsuitable base material.

d. Where additional material is necessary to correct potholes, depressions, settlement, or elevations, the Contractor shall provide and install suitable gravel/base material compatible with the existing base.

e. The Contractor shall grade and smooth the exposed gravel/base as necessary to establish the required elevations, drainage profile, and a stable and uniform surface suitable for paving.

f. All new, disturbed, repaired, or reworked gravel/base material shall be properly compacted in accordance with applicable Norwegian standards and accepted paving industry practices prior to placement of new asphalt.

g. The Contractor shall not place new asphalt over loose, unstable, saturated, inadequately compacted, or otherwise unsuitable base material.

h. If significant unforeseen deterioration or unsuitable subsurface conditions are discovered, the Contractor shall notify the COR before proceeding with work affecting those conditions.

C. Grading and 1% Drainage Slope

a. During preparation of the gravel/base, the Contractor shall grade the road/driveway to restore an approximate 1% cross slope from the center/high point of the road toward the outer edges.

b. The purpose of the required slope is to direct rainwater away from the center of the paved surface toward the edges and existing drainage paths.

c. The required drainage profile shall be established through proper grading and preparation of the underlying gravel/base prior to asphalt installation. The new asphalt shall follow the properly prepared elevations and drainage profile.

d. The Contractor shall ensure appropriate transitions to existing drainage points, curbs, entrances, gates, walkways, and other adjacent surfaces.

e. The completed road/driveway shall provide continuous positive drainage and shall not contain depressions or low points that result in standing water.

D. Drainage Around Tree Island

a. Particular attention shall be given to the paved area surrounding the existing tree island.

b. The Contractor shall grade the gravel/base and finished pavement surrounding the tree island to provide an approximate 1% outward slope away from the island in all applicable directions.

c. The finished pavement shall direct rainwater away from the tree island and toward the surrounding drainage paths.

d. The completed pavement shall not direct or trap water against the tree island.

e. The Contractor shall provide smooth transitions between the drainage profile surrounding the tree island and the remainder of the road/driveway.

f. The finished area surrounding the tree island shall not contain depressions or low points that result in standing water.

E. Repair of Sunken Curb Slab The Contractor shall repair one (1) existing curb slab that has settled due to an underlying depression or sinkhole condition.

At a minimum, the Contractor shall:

a. Carefully remove or temporarily lift the affected curb slab as necessary to access the underlying area.

b. Inspect the underlying area and remove loose, unstable, or unsuitable material.

c. Fill the affected area with suitable base material.

d. Properly compact the new or disturbed base material to provide stable support for the curb slab.

e. Reset or reinstall the curb slab at the appropriate elevation and alignment.

f. Ensure that the repaired curb slab is stable, properly supported, and integrated with the surrounding pavement.

g. Ensure that the repaired curb does not obstruct or adversely affect the required drainage of the road/driveway.

h. Repair any adjacent areas disturbed by the work and provide a smooth and uniform transition to the new asphalt.

F. Installation of New Asphalt

Following completion of the gravel/base preparation and grading:

a. The Contractor shall ensure that the prepared base is stable, properly compacted, correctly graded, and suitable for asphalt installation.

b. The Contractor shall install Asphalt Gravel Concrete (AGB) 11, or an Embassy-approved equivalent, throughout the designated road/driveway area.

c. The new asphalt shall have a minimum final compacted thickness of 6 cm.

d. All pavement thicknesses specified in this Statement of Work are compacted thicknesses. The Contractor shall place sufficient asphalt mixture to achieve the specified thickness after rolling and compaction.

e. The asphalt shall be placed and compacted using equipment appropriate for the size and configuration of the work area.

f. A suitable tandem roller shall be used for final rolling and finishing.

g. The completed asphalt shall be dense, smooth, stable, properly compacted, and uniform in appearance.

h. The finished pavement shall maintain the drainage profile established during preparation of the underlying gravel/base.

i. Connections and transitions between the new asphalt and existing curbs, drainage structures, gates, walkways, entrances, and other adjacent surfaces shall be smooth and properly finished.

j. The finished surface shall be free from significant segregation, cracking, roller marks, waves, depressions, loose aggregate, or other workmanship defects.

B.2.4. Portion 2 – Two Walkways

The Contractor shall repave approximately 400 m² comprising two (2) existing asphalt walkways.

For the walkways, the existing asphalt shall generally remain in place and receive a new asphalt overlay. Complete removal of the existing walkway asphalt is not part of this portion of the work unless otherwise specifically authorized by the COR.

At a minimum, the Contractor shall:

a. Inspect the existing asphalt surfaces for deterioration, cracks, potholes, settlement, loose material, or other deficiencies that could adversely affect the new overlay.

b. Remove loose or deteriorated material where necessary and perform localized surface preparation or repairs required to provide a sound and stable surface for the new asphalt overlay.

c. Thoroughly clean the existing asphalt surfaces. The surfaces shall be free from dirt, dust, vegetation, loose material, debris, oil, standing water, and other contaminants that could interfere with bonding.

d. Apply an appropriate tack coat/bonding coat uniformly to the prepared existing asphalt surface in accordance with the manufacturer's recommendations and accepted paving practices.

e. Install AGB 11 asphalt, or an Embassy-approved equivalent, over the prepared existing asphalt surfaces.

f. The new asphalt overlay shall have a minimum final compacted thickness of 5 cm.

g. Place and compact the asphalt using appropriate paving and rolling equipment to provide a dense, smooth, stable, and uniform finished surface.

h. Maintain positive drainage and existing functional drainage patterns.

i. The finished walkways shall not contain depressions or irregularities that result in standing water.

j. Provide smooth transitions between the newly paved walkways and existing entrances, roads, curbs, steps, drainage features, and other adjoining surfaces.

k. Finished surfaces shall be free from significant segregation, cracking, roller marks, waves, depressions, loose aggregate, or other workmanship defects.

B.2.5. Materials and Technical Submittals

Prior to commencement of paving operations, the Contractor shall submit technical information for the proposed materials for Embassy review.

At a minimum, the Contractor shall provide:

a. Product data for each manufactured material proposed for use.

b. Applicable Safety Data Sheets (SDS).

c. Asphalt mix design information for the proposed AGB 11 hot-mix asphalt or equivalent.

d. Technical information for the proposed tack coat/bonding materials.

e. Technical information for gravel/base materials proposed for repairs or replacement.

f. Documentation demonstrating that the proposed materials comply with applicable Norwegian/European standards or equivalent recognized standards.

All asphalt materials shall be submitted to the Embassy for review prior to application.

B.2.6. General Requirements

a. The Contractor shall provide all personnel, labor, materials, tools, machinery, equipment, transportation, supervision, and other resources necessary to complete the technical requirements of this Statement of Work.

b. The Contractor shall be responsible for coordinating its personnel, subcontractors, suppliers, equipment providers, and disposal services.

c. The Contractor shall comply with all applicable Embassy security, access, safety, and operational requirements.

d. Contractor personnel shall only access areas designated for performance of the project unless otherwise authorized by the Embassy. Contractor personnel shall comply with applicable Embassy access and escort requirements.

e. The Contractor shall submit an Activity Hazard Analysis (AHA) prior to commencement of work to demonstrate that applicable safety precautions and standards have been addressed.

f. The Contractor shall participate in a pre-construction/kick-off safety meeting with the U.S. Embassy Facilities team prior to commencement of on-site work.

g. The Contractor shall provide appropriate barriers, signs, cones, and other temporary safety measures to prevent unauthorized access to active construction areas and newly paved surfaces.

h. Proposals, cost estimates, technical submissions, and required documentation shall be provided in English.

i. Cost estimates shall provide a clear breakdown for each applicable line item. At a minimum, pricing shall separately identify:

• Portion 1 – Road/Driveway Rehabilitation, approximately 1,300 m²

• Portion 2 – Two Walkways Asphalt Overlay, approximately 400 m²

j. Normal working hours shall be from 8:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise authorized by the Embassy.

k. The Embassy reserves the right to temporarily suspend, delay, or restrict work due to official events, security requirements, operational needs, or other site conditions.

l. The Contractor shall coordinate the sequencing of the work with the Embassy to minimize disruption to residence operations and maintain required access to the property.

m. The Contractor shall comply with applicable Norwegian environmental requirements for the handling, transportation, recycling, and disposal of asphalt, construction debris, excavated material, and other waste generated by the project.

n. The Contractor shall be responsible for any damage to U.S. Government property resulting from the actions of the Contractor, its employees, subcontractors, or equipment. Such damage shall be repaired or restored by the Contractor at no additional cost to the U.S. Government and to the satisfaction of the COR.

B.2.7. Protection and Cleaning

a. The Contractor shall protect existing buildings, curbs, gates, walls, landscaping, trees, drainage structures, utilities, walkways, and other adjacent property from damage during performance of the work.

b. Special care shall be taken to protect the existing tree island and surrounding landscaping during milling, grading, compaction, and paving operations.

c. Asphalt, tack coat, fuel, oil, and other construction materials shall not be permitted to stain or damage adjacent surfaces.

d. The Contractor shall maintain the work areas in a safe, clean, and orderly condition throughout the project.

e. Construction debris and removed asphalt shall be collected and removed from the property on a regular basis.

f. Upon completion, the Contractor shall remove all equipment, surplus materials, debris, temporary barriers, and waste generated by the work.

g. All affected and adjacent areas shall be left clean, safe, and in a condition equal to or better than their condition prior to commencement of the work.

B.2.8. Final Inspection and Acceptance

Upon completion of the work, the Contractor shall notify the COR that the applicable portion of the project is ready for final inspection.

The Contractor and COR shall conduct a final walkthrough of the completed areas:

Road/Driveway Acceptance The road/driveway work shall, at a minimum, meet the following requirements:

a. The full thickness of the existing asphalt has been milled and removed from the designated road/driveway area.

b. The underlying gravel/base has been properly inspected, repaired where required, graded, and compacted.

c. Areas associated with existing potholes, settlement, or unstable base conditions have been properly repaired.

d. The road/driveway provides an approximate 1% slope from the center/high point toward the outer edges to provide positive drainage.

e. The pavement surrounding the tree island provides an approximate 1% outward slope away from the island in all applicable directions.

f. Water is directed away from the tree island and toward appropriate drainage paths.

g. The identified sunken curb slab has been repaired, properly supported, aligned, and stabilized.

h. The new road/driveway asphalt has a minimum final compacted thickness of 6 cm.

i. The completed pavement provides positive drainage without depressions or standing water attributable to the Contractor's work.

j. The finished pavement is smooth, stable, properly compacted, and uniform.

Walkway Acceptance The two walkway areas shall, at a minimum, meet the following requirements:

a. The existing asphalt surfaces have been properly inspected, cleaned, and prepared.

b. Localized deficiencies affecting the ew overlay have been addressed.

c. Tack coat/bonding coat has been properly applied.

d. The new asphalt overlay has a minimum final compacted thickness of 5 cm.

e. The completed surfaces are smooth, stable, properly compacted, and uniform.

f. The walkways provide positive drainage without depressions or standing water attributable to the Contractor's work.

g. Transitions to existing surfaces are smooth and properly finished.

Any deficiencies attributable to the Contractor's materials or workmanship identified during final inspection shall be corrected by the Contractor at no additional cost to the U.S. Government prior to final acceptance.

SECTION C - PACKAGING AND MARKING

C. PACKAGING AND MARKING - reserved

SECTION D - INSPECTION AND ACCEPTANCE

D. INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1. SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract.

The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2. FINAL COMPLETION AND ACCEPTANCE

"Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

Final Inspection and Tests. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

Final Acceptance. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

E. DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to:

• commence work under this contract within 14 calendar days after the date the Contractor receives the notice to proceed,

• prosecute the work diligently, and,

• complete the entire work ready for use not later than 14 calendar days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 0 USD for each calendar day of delay until the work is completed or accepted.

If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

E.1. CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "90 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

E.2. NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

E.3. NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the

Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

E.4. WORKING HOURS

All work shall be performed during 08.00am to 04.00pm. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

SECTION F – CONTRACT ADMINISTRATION DATA

F. CONTRACT ADMINISTRATION DATA

F.1. AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

F.2. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the FAC Building Engineer

F.3. CONTRACT ADMINISTRATION DATA

This contract will be administered as follows:

Primary Contracting Officer (CO):

• Name: Caroline Harley

• Position: Contracting Officer, Oslo

• Location: American Embassy Oslo

• Address: Morgedalsvegen 36, 0378 Oslo, Norway

• Email: OsloGSOBids@state.gov

Contract Administrator:

• Name: Michael Abrahams

• Position: Contract Specialist, Brussels

• Location: American Embassy Brussels

• Address: Bd Regent 40, Brussels, Belgium

• Email: OsloGSOBids@state.gov

Designated Contracting Officer's Representative (COR):

• Name: TBD at Award

• Position: TBD at Award

• Location: TBD at Award

• Address: TBD at Award

• Email: TBD at Award

F.4. PAYMENT

The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts".

The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

OsloInvoices@state.gov

Morgedalsvegen 36, 0378 Oslo, Norway

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

mailto:OsloInvoices@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G. SPECIAL TERMS AND CONDITIONS

G.1. PERFORMANCE/PAYMENT PROTECTION

G.1.1. The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2. The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3. The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2. INSURANCE

The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1. General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) Bodily Injury, On or Off the Site, in U.S. Dollars

Per Occurrence As per local law

Cumulative As per local law

(2) Property Damage, On or Off the Site, in U.S. Dollars

Per Occurrence As per local law

Cumulative As per local law

G.2.2. The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3. DOCUMENT DESCRIPTIONS

G.3.1. Supplemental Documents: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1.Record Documents. The Contractor shall maintain at the project site:

• a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

• a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

• a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

• record shop drawings and other submittals, in the number and form as required by the specifications.

G.4. LAWS AND REGULATIONS

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the

Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1. The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2. The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3. The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5. CONSTRUCTION PERSONEL

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action.

The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1. If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2. After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 5 days to perform. For each individual, the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3. The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6. MATERIALS AND EQUIPMENT

All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7. SPECIAL WARRANTIES

G.7.1. Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2. The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8. EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

• the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

• that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

• The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9. ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

• obtaining proper zoning or other land use control approval for the…