RFQ 19MX5724Q0009 Alarm and Mon services w SF30.docx

RFQ 19MX5724 Q 0009 RESIDENTIAL ALARM AND MONITORING SERVICES

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19MX5724Q0009, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19MX5724Q0009, Block 20 Description/Specifications/Work Statement

· Attachment 1 -5

SECTION 2 - CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

· Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1

COVER PAGE

See SF-1449 in attached file.

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0009

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

1 GENERAL

The Contractor shall provide, install, remove and maintain residential alarm systems for the U.S. Consulate General Hermosillo. The contractor shall provide all necessary managerial, administrative, supervision and direct labor personnel, as well all transportation, equipment, tools, supplies and materials required to perform this project as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.1 CONTRACT TYPE

This is an indefinite-delivery, indefinite-quantity type contract with firm-fixed rates.

(a) Orders will be placed by the firm-fixed task orders.

(b) Individual purchases shall be documented with a task order, see Attachment 10

1.2 PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months, with three (3), one-year options to renew.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 Option to Extend Services, in Section 2 of this contract

1.3 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

THE SCHEDULE

2 PRICING

This is a fixed-price indefinite quantity/indefinite delivery contract with three (3) one-year options.

(a) The Contractor shall provide the services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Contractor shall furnish to the Government, when and if ordered, the supplies or services as specified in this contract. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations all within the city of Hermosillo, Sonora, Mexico . Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

(d) The Government will pay the Contractor the fixed price per month for services described after they has been delivered and received by the Contracting Officer (CO) or the Contracting Officer Representative (COR), along with required reports and paperwork including proper invoice.

(e) The prices listed below shall in include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will not pay any additional expenses.

2.1 CURRENCY

Offerors and payments in U.S. Dollars U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation under the laws of the state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

Offerors and payments in Pesos, Mexican Currency Any firm that is not U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

2.3 VALUE ADD TAX

U.S. Firms Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms’ rates or invoices.

Local Companies Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

SECTION 1

PRICES

2.4 PRICING -BASE YEAR PRICES

The fixed price for the Base Year of the contract (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months) is as follows:

As per paragraph 2.4.1, above, insert currency: ________

2.4.1 Base Year Prices

Option Term: Twelve (12) month period after Notice to Proceed (NTP) issued:

Estimated Total Price for the Base Year

*This estimated amount is based on total estimated Government requirements.

2.4.2 Minimum/Maximum

The U.S. Government guarantees the following minimum and maximum orders under this contract during this base year:

Start-up, maintenance and testing of existing alarm systems (2.4.1-001); minimum of thirty (30); maximum of thirty-eight (38).

Furnishing, installation, maintenance and testing of new alarm systems (2.4.1-002); minimum of one (1); maximum of thirty-eight (38).

Removal of existing system (2.4.1-004); minimum of one (1); maximum of thirty -eight (38).

2.5 PRICING -FIRST OPTION YEAR PRICES

The fixed price for the First Option Year of the contract is as follows:

As per paragraph 2.5.1, above, insert currency: ________

2.5.1 First Option Year Prices

Option Term: Twelve (12) month period

Estimated Total Price for the First Option Year

2.5.2 Minimum/Maximum

The U.S. Government guarantees the following minimum and maximum orders under this contract during this first option year:

Furnishing, installation, maintenance and testing of new alarm systems (2.5.1-101); minimum of one (1); maximum of thirty-eight (38).

Removal of existing system (2.5.1-103); minimum of one (1); maximum of thirty-eight (38).

2.6 PRICING -SECOND OPTION YEAR PRICES

The fixed price for the Second Option Year of the contract is as follows:

As per paragraph 2.6.1, above, insert currency: ________

2.6.1 Second Option Year Prices

Option Term: Twelve (12) month period

Estimated Total Price for the Second Option Year

PRICES

2.6.2 Minimum/Maximum

The U.S. Government guarantees the following minimum and maximum orders under this contract during this second option year:

Furnishing, installation, maintenance and testing of new alarm systems (2.6.1-201); minimum of one (1); maximum of thirty-eight (38).

Removal of existing system (2.6.1-203); minimum of one (1); maximum of thirty-eight (38).

2.7 PRICING -THIRD OPTION YEAR PRICES

The fixed price for the Third Option Year of the contract is as follows:

As per paragraph 2.7.1, above, insert currency: ________

2.7.1 Third Option Year Prices

Option Term: Twelve (12) month period

Estimated Total Price for the Third Option Year

2.7.2 Minimum/Maximum

The U.S. Government guarantees the following minimum and maximum orders under this contract during this third option year:

Furnishing, installation, maintenance and testing of new alarm systems (2.7.1-301); minimum of one (1); maximum of thirty-eight (38).

Removal of existing system (2.7.1-303); minimum of one (1); maximum of thirty-eight (38).

2.8 Grand Total Price

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Grand Total of Base plus All Option Years

STATEMENT OF WORK

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0009

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. Statement of work (SOW)

The Contractor shall activate and/or provide and install wireless alarm system as described in 1.4.1 for each residence and office location covered under this contract. The alarm systems provided shall interface with a Central Alarm Monitoring System (CAMS) via radio signal (not telephone lines) using repeaters supplied by the Contractor as necessary. The alarm system, when activated, shall sound an alarm at the Contractor’s base operations center (called “the Center”) and the Contractor shall be able to monitor all alarm soundings for immediate reaction.

The alarm systems shall have available and use of common hardwire/wireless alarm sensors/transmitters, including, but not limited to, the following:

· Main control panel (same or similar to Honeywell / Vista 48)

· Window/door contact sensors or motion detectors

· Hand-held panic buttons

· Remote keypad panel

· Signal repeater

· Siren

In the case of wireless sensors/transmitters, long-life lithium batteries to be used only for backup power shall be provided with the equipment. The alarm systems and all components shall meet or exceed commonly accepted U.S. industry standards for design, reliability and performance for the detection of unauthorized intrusions while minimizing the number of “false” alarms.

The Contractor shall test the radio transmitter and/or detection equipment on a regular basis.

The Government shall notify the Contractor as soon as it has notice or becomes aware of any damage or destruction to the radio transmitter or detection equipment from any cause, including damage or destruction by electric storm. It is agreed that the Contractor will not be able to provide service until the damage or destruction is repaired, except in the case of an emergency telephoned into the Contractor’s control room.

1.1. Definitions

“Central Processor/Control Box” is a unit that receives and analyzes input from the sensors installed in various zones being protected and communicates via the radio transmitter to the Central Alarm Monitoring System (CAMS) located at a base operations center.

“Keypad” is a component used to activate, deactivate, and program the alarm system. Commands are entered by pressing various buttons on the unit.

“Transmitter” is the primary transmitter that establishes a radio signal link for communication between the control box and the CAMS at the base operations center.

SECTION 1

STATEMENT OF WORK (SOW)

“Receiver” is the component which receives signals from the wireless alarm sensors/transmitters and relays data to the control box for processing.

“Door/Window Contact Sensors” are magnetic-type sensors that are mounted on windows and doors to signal when they have been opened.

“Motion Sensors” are sensors which utilize one or a combination of several different technologies to detect the motion of an intruder and signal his/her presence in a protected zone. Common technologies used include employment of passive infrared (PIR) and/or microwave signals.

“Hand-Held Panic Alert Buttons” are small, remote-control-type units that can be carried on one’s person in or near the protected property. In case of an emergency, the button can be pressed to signal for assistance from a React Team.

“Interior Siren” is an audible alarm positioned inside the protected property to alert the occupants to an alarm condition.

“Exterior Siren and Strobe Light” consist of an audible alarm and flashing light which are mounted on the exterior of the protected property. When activated they clearly signal to neighbors, passersby, or responding authorities that an apparent unauthorized entry is in progress and may also deter an intruder from continuing illegal activity and cause them to flee. The strobe light will be for one residence. Exterior Siren for every single residence.

“Signal Repeater” is a device that amplifies component radio signals between each other, serving to boost signal strength needed to reach system components.

“Panduit” means the cable ties that are used to secure the cabling and wiring to the interior and exterior walls.

“U.S. Consulate General Hermosillo” mean the Diplomatic or Consular Mission of the United States of America for which services are provided under this contract.

“Department” means the Department of State, including all of its activities wherever located.

“Government” means the Government of the United States of America unless specifically stated otherwise.

“COR” means the Contracting Officer’s Representative, is responsible for supervising the work.

1.2. React Teams & Monitoring

The CAMS shall operate 24 hours a day, 7 days a week. Upon receiving an alarm activation or telephone call requesting assistance at the Center, the Contractor shall dispatch via radio communication the nearest React Team able to respond in the shortest time. React Teams shall respond within 10 minutes. The CAMS shall also automatically alert (4) four consulate security staff cellular telephones as determined by the COR.

STATEMENT OF WORK (SOW)

The COR may periodically test reaction capability. This test will be with the knowledge of the Contractor but not that of the React Teams. The Government will give notice to the Contractor one (1) week in advance of such testing.

The Contractor shall provide written orders/procedures to the React Teams outlining actions to be taken to protect the lives of United States Government employees, their families, and their guests, and to prevent unlawful activity. These orders shall be subject to the approval of the Contracting Officer or the COR and shall be made part of this contract.

The Contractor shall maintain a log of all call-outs for response by the React Teams, including “false” alarms.

Each React Team shall consist of a minimum of two (2) security guards, one of which may be the driver. All team members shall be properly trained and licensed following the Government of Mexico rules and regulations pertaining this service. The React Team members shall follow the Standards of Conduct as stated in Section 1, paragraph 11 and the React Team Instructions, as stated in Exhibit C.

The Contractor shall provide all React Team members with a standard identifiable uniform and all team members must present a professional, clean, and neat demeanor and appearance. The Contractor shall ensure that at least one member of the React Team is familiar with the residences and personnel, and possesses a working capability of the English language.

The Contractor shall provide repair services to all malfunctioning equipment, including parts and labor, along with batteries (when required). This cost should be included as part of the monthly monitoring fee. Malfunctioning equipment will be reported by COR or whom he/she designates to Contractor to the CAM. CAM must respond within two working days and coordinate repair with COR.

1.2.1. React Vehicles

The Contractor shall provide and maintain vehicles in a high state of repair and readiness for the React Teams. There shall be a sufficient number of vehicles to assure continuous availability of vehicles and the Contractor shall specify the make, model, year, and condition of each, and ensure that all vehicles have appropriate insurance coverage.

1.2.2. Reaction Equipment

The Contractor shall provide or arrange for all radios, flashlights, weapons or other necessary equipment for React Vehicles/Teams.

1.2.3. Communications Network

The Contractor shall provide and employ a communications system in the form of a base station radio transmitter/receiver and antenna to monitor and communicate with the React Teams.

1.2.4. Base Operations Center

The Contractor shall maintain a 24-hour, 365-day per year operation center. The Contractor must staff the operation center with personnel who possess working-level English language capability. The Center shall

SECTION 1

STATEMENT OF WORK (SOW)

be responsible for receiving alarms/signals from Government residences, office locations, employees, or dependents indicating a need for emergency assistance. The Center shall dispatch React Teams to comply with 1.2.1

1.2.5. Logs and Records

The Contractor shall keep a complete log of all calls, React Teams dispatched, follow-up actions, report malfunctions, and equipment maintenance and provide a copy to the Government.

1.2.6. Notification to the U.S. Consulate General Hermosillo

Immediately after an alarm or panic alert is received and a React Team is dispatched, the Contractor’s operations center shall notify the US Consulate General Hermosillo’s Regional Security Officer and his/her designated staff via telephone and keep them informed concerning the progress/resolution of the situation.

1.3 Start-Up of Existing Alarm Systems

The Contractor shall survey and activate existing alarm systems in designated residences. After each activation, the Contractor shall run a complete test of the system, including a test of each individual detection unit, the siren(s), and the central unit. In case of troubleshooting, the Contractor will determine the fault and perform any necessary repairs to make the system operable, in consultation with the COR. The Contractor shall be responsible for the maintenance and testing of each activated system thereafter. The Contracting Officer shall issue task orders for each activation required.

1.4 Furnishing and Installation of New Alarm Systems

1.4.1. Description

The Contractor shall provide, install, and activate new electronic alarm systems, consisting of the following components, in designated one-floor residences on the main access floor only (in multi-floored houses, including those with basements, the Contractor shall alarm all accessible windows and doors will be alarmed):

· Wireless Central alarm panel with minimum of 25 zones

· Two (2) Wireless LED key pads

· Radio reporting

· Electrical connection

· Battery back-up (24-hours minimum capacity)

· Wireless Glass break sensors

· Wireless Infra-red detectors/radar motion detectors, magnetic contact sensors

· Wireless hand-held panic alarm buttons,

· All necessary wiring and cabling

· One (1) wireless interior and one (1) wireless exterior siren with strobe light .

· All alarm announcer signals must be in English.

· All new alarm equipment will remain contractor’s property.

Task orders will be issued for each installation required.

The Contractor shall not install more than the maximum number of sensors (6) without the specific approval by the COR. The Contractor will furnish and perform all cabling in such a way as to cause as little damage and visible disruption to the residence interior as possible. The Contractor shall fit all cabling into new or existing Panduit.

The Contractor shall rely on its professional judgment in determining the number and the placement of the above detection components, and the way the cabling is routed, but will assure intrusion detection at any location. However, if during the performance acceptance inspection by the COR it is found that, due to a misjudgment by the Contractor, the installation shows weak spots where the intended security of a location is compromised, the COR shall have the right to request the Contractor to move the placement of any alarm system component installed by the Contractor until satisfactory security coverage is reached, without extra cost to the Government.

Each installation will be followed by a complete testing of the system, including a test of each system component, by the Contractor. The Contractor shall be responsible for the maintenance of each installed system thereafter. The Contractor shall replace inoperable alarms within twelve (12) hours from when the test is completed. If the Contractor needs to deviate from the twelve (12) hour requirement, the request for deviation shall be in writing to the COR for approval and shall be of no cost to the USG.

Upon change of occupants or installation of new equipment, contractor must provide hands-on training to house occupant and RSO staff. Contractor must also provide with each equipment easy to follow guides, both in English and Spanish, about alarm basic operation. Guides must be provided in durable, preferably laminated format, that is clear, concise, and easy to follow.

1.4.2. Access

The Contractor shall ask the COR in writing for permission to access properties covered under this contract, for the purpose of routine maintenance at least one (1) week in advance. The Contractor may make oral emergency requests followed up by a written request on the next business day. The Contractor shall not make requests for access for routine maintenance directly to the resident.

1.4.3. Type of Equipment

The Contractor shall propose and furnish only equipment that is adequate to complete performance under this contract.

1.4.4. Installation Warranty

The Contractor shall warrant all the systems furnished and installed by the Contractor against troubleshooting as a result of faulty or inappropriate installation. The Contractor shall correct any such faults without charge to the Government during the term of this contract.

1.4.5. Operation Instructions Booklet

Upon each installation the Contractor shall provide to the resident an operation instructions booklet in the English language with instructions on how to activate/deactivate and reset the alarm system, and how to input the secret keypad code. Booklet must be provided in durable, preferably laminated format, that is clear, concise, and easy to follow.

1.4.6. Schematics/Diagrams

The Contractor shall provide to the COR an alarm schematic/diagram for each residence, detailing where, and what type of sensors have been installed, within ten (10) days of installation.

1.5 Removal of Existing Alarm Systems

When directed by the Contracting Officer, the Contractor shall remove alarm systems in designated apartments and residences, to include removal of all cabling. The Contractor shall use maximum care as to cause minimal damage to the building while removing the alarms and cabling.

1.6 Place of Performance

Work to be performed in Hermosillo, Sonora, Mexico.

2. Delivery Schedule

2.1. Start-Up of Previously Installed Alarm Systems: Each individual previously installed alarm system must be activated, made operational and tested within maximum one (1) working day (8:00-18:00). The minimum total of thirty- eight (38) previous installations under this contract must be completed before 01/31/2025.

2.2. Installation of New Alarm Systems: Each individual newly installed alarm system must be completed, made operational and tested within maximum one (1) working day (8:00-18:00).

2.3. Individual appointments with residents for the activation of existing alarms and for the installation of new alarm systems will be made by the COR. The COR will give the Contractor a task order with at least five (5) working days’ notice before each individual installation/activation appointment.

2.4. DELIVERY SCHEDULE

The following items shall be delivered under this contract:

3. Contracting Officer’s Representative

The Contracting Officer’s representative (COR) is responsible for supervising the work (quality/scheduling), check used materials, and acting as the main point of contact. The COR has the authority to issue task orders under this contract.

4. Project Management and Supervision

In view of the importance of this project, the Contractor shall assign a specific project manager who will be the direct liaison with the COR concerning all work related to this contract. It will be the project manager’s task to direct, schedule, supervise, inspect and test the work under this contract, and to receive instructions from the COR. The Contractor’s project manager shall be able to speak and understand the English language at Level 2. Level 2 is defined as being able to verbally satisfy routine demands and limited work requirements and being able to comprehend simple written material on subjects within a familiar context.

Quality control shall be the responsibility of the Contractor. The Contractor shall perform inspection visits to the work site on a regular basis. These visits shall be coordinated with the COR but shall be surprise inspections to those working on the contract.

The Contractor’s Project Manager designated under this Contract is:

Project Manager:

Telephone Number(s):

Electronic Mail:

5. Task Orders

The Contracting Officer will issue task orders to the Contractor to perform any work under this contract. Task orders may be modified to increase or decrease the rental time if necessary or to include additional items if required.

Task Orders under this contract shall contain the following information:

1. Name of contractor

1. State the manner of the work to be performed

1. CLIN number being ordered and Unit price

1. Total price

In case the Contracting Officer issues a Notice to Proceed prior approval of the task order or task order modification, the COR should immediately provide the Contractor the fully executed order once approved.

6. Coverage during Extended Power Outages

If power outages last longer than the alarm system’s reserve battery power, the Contractor shall coordinate with the COR to provide additional reserve battery power until power is restored.

7. Reporting

7.1. The CMS shall include an alarm monitoring computer. Upon alarm activation the computer will display the date, time of alarm activation, and residential location by code (such as, location #126 at 20:55) and store the alarm message.

The CMS system shall provide a hardcopy record of each alarm activation to include the residence (by code), the date and time of activation, and the resolution of alarm situation. The Contractor shall provide these reports to the COR within 24 hours of the activation report.

7.2. The Contractor shall provide the COR monthly statistics showing all incidents involving the U.S. Mission residences, including but not limited to burglaries, attempted burglaries, thefts, assaults, etc.

7.3. The Contractor shall provide the COR with the monthly statistics for all properties protected by the contract on a monthly basis for comparison with the property protected under this contract.

8. Subcontracting

The Contractor shall not subcontract any work to be performed without the express consent of the Contracting Officer.

9. Inspection by Government

The services and the supplies furnished will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

10. Security

General - The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall work on this contract.

Identity Cards - The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

11. Standards of Conduct

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(d) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(e) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· Unauthorized use of Government property, theft, vandalism, or immoral conduct;

· Unethical or improper use of official authority or credentials;

· Security violations; or,

· Organizing or participating in gambling in any form.

(f) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

(g) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personnel affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the work site security.

12. Personnel Health Requirements

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

13. Lawful Operation, Permits, and Indemnification

(a) Bonds. The Government imposes no bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

(b) Employee Salary Benefits. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, and premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

(c) Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

(d) Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability

(1) Bodily Injury, On or Off the Site, in US Dollars

(2) Property Damage, On or Off the Site, in US Dollars

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or hired in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

1. Any property of the Contractor,

2. Its officers,

3. Agents,

4. Servants,

5. Employees, or

6. Any other person, arising from, and incidental to, the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(e) Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

(f) Workers' Compensation and Employer's Liability

14. Contractor’s Personnel

All personnel assigned by the contractor for the performance of the respective services shall be supervised by the contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the COR. All personnel assigned by the contractor must wear safety vests, including the superintendent. They should have different colors. (Just two are allowed)

All personnel must be registered in the local social security institution as established in the local law. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZARD materials. Copies will be provided to the COR for approval.

15. Ordering Official

The designated ordering individual under FAR 52.216-18 is the Contracting Officer.

16. Certificate of Insurance

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before it is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

17. Disclosure of Information

Any information made available to the contractor by the US Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. The information might include names, positions, sections, agencies and any other proprietary information as applicable.

18. Authorization and Approval

18.1 Officer authorized to sign and approve

Only any warranted Contracting Officer assigned to the General Services Office at the U.S. Consulate General in Hermosillo is authorized to sign and approve task orders as well as to provide Notice to Proceed.

All authority to change or modify the basic contract, including the exercising of any options, remains with the Contracting Officer assigned to the General Services Office at the U.S. Consulate General Hermosillo.

18.2 Authorization to give instructions and directions

No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

18.3 Delegation of authority

The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall

SECTION 1

STATEMENT OF WORK (SOW)

be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

18.4 Contracting Officer Representative (COR)

652.242-70 Contracting Officer’s Representative (COR) (AUG 1999)

(c) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the Local Guard Force Coordinator.

19. Invoicing and Payment

Upon completion and acceptance of the work. The contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective purchase order. This invoice shall be submitted to the following email address:

hermoinvoices@state.gov

19.1 Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

19.2 Payment

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

20 Option Periods

This Contract includes three (3) one-year option periods. Therefore, the U.S. Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

These option periods are priced in paragraphs 2.5- 2.7 section 1, First Option Year Prices, Second Option Year Prices and Third Option Year Prices if exercised, the option period shall commence at the expiration of the previous period of performance and will continue for 12 months.

21. Deliverables

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

22. Quality Assurance and Surveillance Plan (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all services set forth in the scope of work.

1. thru 21 All required services are performed and no more than one (2) customer complaint is received per month.

22.1 Surveillance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

22.2 Standard

The performance standard is that the Government receives no more than two (2) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

22.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENTS

Attachment 1 – CONTRACTOR FURNISHED MATERIALS

Attachment 2 - GOVERNMENT FURNISHED PROPERTY

Attachment 3 - REACT TEAM INSTRUCTIONS

Attachment 4 - RESIDENCES

Attachment 5– Payment Registration Form – PESOS

Attachment 6- Payment Registration Form – USD to a bank in the United States

Attachment 7- Payment Registration Form – USD TO A BANK IN MEXICO

Attachment 8 - SAM Registration Instructions

Attachment 9- NDAA Compliance Letter

Attachment 10- Delivery Order / Task Order

ATTACHMENT 1

CONTRACTOR FURNISHED MATERIALS

The Contractor shall provide all equipment, materials, and supplies required to perform. Such items include, but are not limited to:

· Central Alarm Monitoring System using radio signals with repeaters (not telephone lines)

· Wireless LED key pads

· Wireless Radios

· Electrical connections

· Long-life lithium battery back-ups for when power outages occur with replacements (24 hours minimum capacity)

· Wireless Glass break sensors

· Wireless Window/door magnetic contact sensors or motion detectors

· Wireless Hard wired and hand-held panic alarm buttons

· All necessary wiring and cabling

· Uniforms and personal equipment

· Wireless Central alarm panels with maximum 25 zones (maximum one alarm per zone only)

· Wireless Sirens and strobe lights

· Operating instructions in English

· Alarm schematic/diagrams

· Vehicles for React Teams

· Command CFR

· Replace batteries at least every three years

The Contractor shall maintain sufficient spare parts, etc., for all Contractor-furnished materials to ensure uninterrupted services.

ATTACHMENT 2

GOVERNMENT FURNISHED PROPERTY

NONE

ATTACHMENT 3

REACT TEAM INSTRUCTIONS

To be incorporated from the Contractor’s proposal at the time of award.

ATTACHMENT 4

RESIDENCES

Residences are located in or around the following neighborhoods:

· Pitic,

· Casa Grande I, II and III,

· Alta California,

· La Rioja,

· Compostela

· La Encantada

· La Coruña

· Vista del Lago

ATTACHMENT 5

PAYMENT REGISTRATION PESOS

Company Information

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

UEI

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name

CLABE Interbancaria (18 digits)

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature

Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF form

ATTACHMENT 6

PAYMENT REGISTRATION USD TO BANK IN THE UNITED STATES

New Registration of Account |_| Change of Account |_|

Name of the account holder

Name - Point of Contact

Telephone Number

E-mail Address

Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name

Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number