19MX5626Q0007 - Questions and Answers 05132026.pdf
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- Attached to
- Generators preventive maintenance services
- Solicitation number
- 19MX5626Q0007
About this file
This is a Questions and Answers document for RFQ 19MX5626Q0007 regarding Generator Maintenance Services. The document does not specify detailed products or services required but clarifies requirements stated in the base solicitation. Quotations are due at 15:00 local time on Wednesday, May 20, 2026. The contract involves maintenance services for MTU generator units (700 kW models: MOD 630RXC6DT2 and MOD 8V1600G70S), including three main generators and one PCC generator. Maintenance services encompass engine oil filter changes, fuel filters and water separators, engine air cleaner elements, coolant filters, battery replacement (2 batteries per generator if 3 years old), battery charger inspection, and supply of troubleshooting and repair manuals for MTU units. Oil and coolant capacities are 76 liters of oil and 200 liters of coolant for main generators, and 38 liters of oil and 100 liters of coolant for the PCC generator. The generators are 2011 engines with MTU manufacturer specifications governing all fluid and parts requirements.
The contract is located at a U.S. Consulate facility in Mexico requiring coordination with security and the Contracting Officer's Representative (COR) for all site visits, with a minimum of 10 business days' advance notice required. Vendors must follow standard security screening procedures for materials entering the facility. The Government will provide a SIMPLEX INC. Neptune-63 load bank (630kW capacity) for testing purposes. Proposals may be submitted in Mexican pesos (MXP) or U.S. dollars (for Mexican companies with USD bank accounts), and all proposal documents must be in English, though official documents and certifications may be in original language. The contract is estimated to begin 1-3 months following award. Service logs and additional technical specifications will be provided to the contract awardee only.
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19MX5626Q0007 – Questions and Answers
GENERATOR MAINTENANCE SERVICES
(RFQ: 19MX5626Q0007)
QUESTIONS AND ANSWERS
The following questions were asked by interested quoters either in person during the pre-proposal conference / site visit or submitted electronically at the e-mail address specified in the solicitation. The contracting officer has provided answers to these questions, making them available to all quoters by posting this document on the
Monterrey Contract and Procurement Opportunities public website.
Quoters are reminded that nothing in this document, including responses to questions, should be considered, or construed as a change to the solicitation. Any changes to the solicitation, if found to be necessary, will be communicated by issuance of a written amendment.
Quotations are due at 15:00 local time on Wednesday May 20 2026.
QUESTION 1
Q: Are all generators the same model?
A: Please refer to solicitation, “Equipment list” page 9.
QUESTION 2
Q: How many batteries are needed per generator? Is it 2 each?
A: Please refer to solicitation page 8, Section C, paragraph 2: "Engine Generator Batteries – Replace if 3 years old. [NOTE: indicate age of current batteries]". The specific quantity of batteries per generator will be provided to the awardee. Offerors should plan for standard battery requirements per manufacturer specifications for MTU generators. - 2 batteries per generator.
QUESTION 3
Q: Can the consulate share the manufacturer’s manual as an independent document?
A: Please refer to solicitation page 9, Section D states: "The contractor shall supply to post:
Troubleshooting and repair manuals for MTU units.
QUESTION 4
Q: Can we get the technical sheets to confirm what the recommended oil and antifreeze are?
A: Technical specifications will be provided to the contract awardee.
Please refer to solicitation page 4, Section 1.4, paragraph 2a: "Only fluids which meet or exceed the manufacturer's specifications shall be used." Offerors should plan to use fluids meeting MTU manufacturer specifications for the models listed on page 9 (MTU 700 kW, MOD 630RXC6DT2 and MOD
8V1600G70S.
QUESTION 5
Q: What are the different types of filters needed for this equipment?
A. Please refer to solicitation pages 6-8 for filter requirements, including: Engine Oil Filters, Fuel Filters and Water Separators, Engine Air Cleaner Elements, and Coolant Filters (if applicable). Specific filter part numbers and quantities will be determined based on manufacturer specifications for the MTU models identified on page 9.
QUESTION 6
Q: Can you share the service historical log of each equipment?
A: Service logs will be provided for the contract awardee only.
QUESTION 7
Q: What is the oil and antifreeze capacity?
A: Oil and antifreeze capacities are specific to the MTU generator models listed on page 9 (MTU 700 kW, MOD 630RXC6DT2 and MOD 8V1600G70S). Offerors should reference MTU manufacturer specifications for these models. This information will also be provided to the contract awardee. - For 3 main generators:
76 liters of oil and 200 liters of coolant, for PCC generator: 38 liters of oil and 100 liters of coolant. Please refer to manufacturer specifications for each model.
QUESTION 8
Q: What is the manufacturing year of each generator?
A : Manufacturing year information will be provided to the contract awardee upon award. - 2011 engine.
QUESTION 9
Q: What is the switch capacity of each generator?
A: The generators are MTU 700 kW units as specified on page 9. Additional technical specifications including switch capacity will be provided to the contract awardee
QUESTION 10
Q: can a vendor bring in material and equipment as needed, or this needs a clearance?
A: please refer to solicitation page 4, Section 1.5, paragraph 4: "Schedule maintenance with operating personnel and affected offices (security)." All materials and equipment brought to the Consulate must be coordinated with the COR and security personnel. Site visits for preventive maintenance services must be scheduled with a minimum of ten (10) business days' advance notice per page 10, Section 1.8. Vendors should plan standard security screening procedures for all materials entering the facility.
QUESTION 11
Q: What is the batteries lifespan expectation, is it 2 years??
A: Please refer to solicitation page 8, “Additional maintenance required per manufacturers recommendations and service interval”
QUESTION 12
Q: Are all documents from the proposal needed in English?
A. Proposals must be in English; official documents (certifications, catalogs) can be in original language.
QUESTION 13
Q: Are there charging stations for these generators?
A. please refer to solicitation page 6, Section A, paragraph 2: "Battery charger – Inspect operation and clean" is included in the semi-annual maintenance schedule. Battery charging systems are integral to the generator systems.
QUESTION 14
Q: What are the characteristics of the resistance bank?
A: please refer to solicitation page 5, Section 1.4, paragraph 4: "The Government will provide load banks for generator testing. Load Bank: SIMPLEX INC., model Neptune – 63, capacity: 630kW." This is the load bank that will be used for testing purposes.
QUESTION 15
Q: Can the proposal be sent in MXP- Mexican pesos?
A: Proposals can be submitted in local currency - MXP
QUESTION 16
Q: Can a local Mexican based company invoice in US Dollars?
A: Yes, if the participant company has a USD bank account from a Mexican bank.
QUESTION 17
Q: When would the contract start?
A: Once the contract is awarded, there is an estimate period of 1-3 months to start the service.
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