RFQ 19MX56-22-Q-0002.pdf

RFQ 19MX56-22-Q-0002

STATEMENT OF WORK

Parking Garage Roof Maintenance and Repair Coating

United States Consulate

MONTERREY, MEXICO

February 2022

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICE

B. SCOPE OF WORK

C. GENERAL DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES OR PERFORMANCE

F. ADMINISTRATIVE DATA

G. SPECIAL REQUIREMENTS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. QUOTATION INFORMATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFERORS OR QUOTERS

ATTACHMENTS:

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications

Attachment 3: Quantity Survey

Attachment 4: Safety Management Plan

REQUEST FOR QUOTATIONS - CONSTRUCTION

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

The Contractor/Vendor shall provide a firm fixed price in MXN for RFQ No. 19MX56-22-

Q0002 considering the Addendum template SF-18

**Note: Please present Itemized quote

CLIN

Description

UOM Unit

Price

Qty Total

Price

Stage 1 - West roof Primer coat and flashing completion

M2 $ 1,022 $

02 Stage 2 - West roof Grey base coat with embedded fabric and 2 layers of white topcoat completion

M2 1,022

03 Stage 3 – East roof Primer coat and flashing completion

04 Stage 4 - East roof Grey base coat with embedded fabric and 2 layers of white topcoat completion

Sub-Total $

VAT/IVA $

Grand Total $

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the

Invoice and as a separate line item in Section B.

DETAIL OF PAYMENT REQUESTS

Each application for payment shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit. The

Government will make payments no more frequently than monthly, unless otherwise provided in this contract. The Contractor shall address invoices to:

(IF VENDOR IS LOCAL – MEXICO)

1. ¿When can you submit the Invoice?

Please issue your invoice for payment after you have delivered the items and / or services. Also consider that the US Government handles annual funds -You have to send your invoice no later than 30 days after having delivered the items and / or services.

2. ¿Address Invoice to?

EMBAJADA DE LOS ESTADOS UNIDOS DE AMERICA

RFC: EEU930201289

Paseo de la Reforma #305, Col. Cuauhtémoc

Cuauhtémoc, Ciudad de México C.P. 06500

3. ¿What should you include in the Invoice?

• CFDI: G03 – Gastos en General

• Payment Method : Método de Pago: PPD o PUE ( Payment terms 30 days)

• Payment Method : EFT (: 03 – Transferencia Electrónica de Fondos).

4. ¿Where shall you send the Invoice?

The payment department (Accounts payable) of the United States Consulate in Monterrey has a digital electronic payment processing system. As a result, the electronic invoice process is faster.

Please email your Invoice- referencing the Purchase order or Contract number as a payment request to Email address:

MTRFacturas@state.gov mailto:MTRFacturas@state.gov

B. SCOPE OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

C. GENERAL DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The Contractor shall furnish and install all materials required by this contract. The contract drawings are set forth in Section C.5.

PART ONE – GENERAL

C.1.1 SUMMARY:

A. The U.S. Consulate in Monterrey, Mexico, has a requirement for a solvent-based elastomeric roof coating and roof related repairs on the existing 22,000 square foot

NCC Staff Parking Garage Roof. The area to be coated consists of a concrete deck. The proposed roof repair coating using a local contractor includes, but is not limited to, the following:

1. Clean/Pressure wash roof areas and allow to dry.

2. Perform minor repairs where the concrete slab has been damaged or showing signs of stress cracks.

3. Begin repair work using a primer at low end around roof drains, scuppers or eave edges. Apply primer over entire roof field and flashings.

4. After priming the entire surface, apply first grey coat (base coat) over the entire concrete surface, starting at low end around roof drains or eave edges. While first grey coat is still wet, install/roll full polyester fabric.

Install fabric over the entire roof area field.

5. Apply a second grey base coat and embed the full fabric over the entire roof area field so that no white fabric shows through. Allow to dry

6. Apply white coat or finishing material and embed fabric on all base flashings (up-turns) around roof perimeter, penetrations, and terminations.

Allow to dry.

7. Apply Flashing Grade at all difficult up-turns, terminations, projections, and flashings or where needed to insure proper waterproofing. Allow to dry.

8. Apply first field white topcoat over the grey coat/field of roof and allow to dry, per manufacturer requirements, prior to applying the second white coat.

9. Apply second white topcoat as final finish.

B. The following buildings / roof areas are included in their project.

1. Parking Garage CAC Roof Area (PKG) – 22,000 Square Feet/ 2,044

Square meter

C.1.2 SUBMITTALS:

A. Contractor's executed bonds and insurance certificate.

B. Contractor’s crew individual identification information for background checks.

C. Submit list of all mechanical, electrical, rigging, sheet metal, and all other subcontractors with evidence of subcontractor's insurance coverage.

D. Project schedule showing work phasing and proposed daily progress.

E. Construction Accident Prevention Plan (CAPP)

F. Material Manufacturers and Accessory Product Data Sheets.

C.1.3 SUBSTITUTIONS AND PRODUCT OPTIONS:

A. Contractor's Representation: Request for substitution constitutes a representation that Contractor:

1. Has investigated the proposed product and determined that it is equal to or superior in all respects to that specified.

2. Shall coordinate installation of accepted substitution into Work and make such other changes as may be required for Work to be complete in all respects.

3. Waives all claims for additional costs, under Their responsibility, related to substitution which subsequently becomes apparent.

4. If substitution is not approved or accepted, Contractor shall furnish specified product.

B. Substitutions:

1. During Solicitation only written requests for substitutions of products in place of those specified will be considered. Such requests must be received at least two weeks prior to Proposal Date. Requests received after that time will not be considered. Approval of substitutions will be set forth in an

Amendment.

2. Requests for substitutions supported with complete data, drawings, and appropriate samples shall include data listed below:

a. Product description, performance and test data, and applicable reference standards.

b. Changes required in other elements of Work because of substitution.

c. Effect on construction schedule.

C. Product Options: For products specified by naming several products or manufacturers, select any product and manufacturer named.

C.1.4 QUALITY CONTROL:

A. The Consulate and OBO has the right to inspect and test all services, to the extent practicable at all times and places during the work. OBO may perform full time quality assurance inspections [QAI] and tests during construction to confirm the work is installed according to the Construction Documents.

B. Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

C. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

C.1.5 STORAGE OF MATERIALS:

A. Proper storage of materials is the sole responsibility of the Contractor. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

B. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspection.

C. Store flammable and volatile liquids in sealed containers located a minimum of 20 feet from existing buildings.

D. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position.

E. Distribute material, debris, and equipment over the roof deck to avoid damage to the structural deck. Place materials and equipment to be stored on the roof as direct over structural members as can be determined. Secure equipment, material, and debris on the roof to prevent movement by wind or other elements.

C.1.6 TEMPORARY FACILITIES:

A. Temporary Water:

1. Make arrangements with the Consulate for water required for construction.

The Consulate will pay for the cost of water.

2. Do not disrupt existing water service to the building.

3. Provide hoses for conveyance.

B. Temporary Electrical

1. Make arrangements with the Consulate for temporary electrical service.

The Consulate will pay energy charges for temporary power and lighting.

2. Notify the Consulate prior to each required interruption of mechanical or electrical services in the building.

3. Provide all necessary temporary wiring extensions and temporary lighting devices.

C. Temporary Ladders, Chutes, Scaffolds, Hoists and Cranes:

1. Furnish and maintain temporary ramps, scaffolds, hoists, or chutes as required for proper execution of Work.

2. Provide overhead protection at all building entrances.

3. Restrict debris removal to consulate -approved area of building site.

4. Restrict location of construction cranes to areas as approved by consulate.

5. Such apparatus, equipment, and construction shall meet requirements of applicable federal, state, and local safety and labor laws.

C.1.7 PROJECT PROCEDURES:

A. Consulate will occupy premises during entire period of construction for the conduct of normal, daily operations. Contractor shall conduct Their operations so as to ensure least inconvenience to Consulate’s operations.

B. Contractor shall take precautions to avoid excessive noise or vibration that would disturb Consulate’s operations. When directed by Consulate, Contractor shall perform certain operations at designated time of day or night to minimize disturbance.

C.1.8 PROJECT SAFETY:

A. Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters.

Contractor shall prepare a Construction Accident Prevention Plan to cover total project safety.

B. The products being used for their roof coating repair give off vapors while curing.

Close and seal all doors and windows near and around work area. Close off and seal all HVAC air intake points, goose necks, and vents with duct tape and polyethylene sheeting. Shutting down the HVAC may be necessary during the work so as not to affect the equipment.

C.1.9 PROJECT SECURITY:

A. Personnel Clearances: Labor Background checks will require a minimum of 21 days for clearance.

B. Vehicle Clearances: Submit authorization requests, to include dates, vehicle type, license number, and driver name, for each motorized vehicular implement used on-site.

C. Access to Site: Contractor shall have limited access to or be admitted into the compound outside the areas designated for the project except with permission by the Consulate.

C.1.10 REQUEST FOR PROPOSAL:

It is the intention of this Request for Proposal to award a single contract to one

Contractor, followed by a specific notice to proceed. Compensation will only be provided for actual efforts completed on the project. The actual on-site Period of

Performance shall be based on the actual construction work progress and may vary from the assumed timeframes indicated.

Qualification Statements: Contractor shall prepare and submit with their proposal a

Quality Assurance/Control and Management Plan addressing the following:

Organization Structure. Define the proposed organizational structure, including charts, resumes, and a description of responsibilities of key persons who will perform the work.

Contractor shall identify person(s) responsible for interface with the Government.

Provide a list of equipment, tools and products and a summary of quality standards the organization typically uses on project types.

Individuals Working on this Contract: Contractor shall identify the senior person(s) who will be responsible for final review and verification of site conditions, construction progress, invoicing, and final inspection requests. Cursory supervisory reviews will not be sufficient. Submit personnel current license or certifications by the manufacturer or similar professional organizations and credentials. Each member shall have specific knowledge background, and familiarity with the roof & façade systems to be installed.

Past Experience. Contractor shall prepare and submit a minimum of three past projects of similar size and complexity as this contract. These projects descriptions shall identify the construction contractors’ daily activities, crew members, material deliveries, subcontractors, photographs of daily progress, and a mark-up drawing locating the amount of work meeting the contract schedule. Past experience shall identify the project owner, contract sum, scheduled and steps taken by the Contractor and to coordinate the work effort.

C.1.11 LOCATION OF SERVICES

U.S Consulate General Monterrey

Ave. Alfonso Reyes No. 150

Col. Valle Poniente Santa Catarina, Nuevo León

Mexico C.P. 66196

PART THREE - EXECUTION

C.3.1 PREPARATION OF SUBSTRATE

A. Post to remove existing lightning projection prior to project start-up and replace at project completion.

B. Contractor shall determine the condition of the existing structural deck/substrate.

All defects in the deck or substrate shall be corrected before new solvent-based elastomeric coating commences. Areas of deteriorated deck/substrate, porous or other affected materials must be removed and replaced with new to match existing.

C. Surface preparation is the most critical procedural requirement in paint applied coating systems. Remove all loose particles, delaminated paint, oil, grease, laitance, efflorescence, mild, mildew and other foreign materials. Areas shall be first scraped, swept clean, and then thoroughly power washed. Use a high-power adjustable pressure washer with a minimum 3500 PSI (Pounds per Square Inch) mechanical spray device.

D. Each individual container of elastomeric primer and topcoats shall be thoroughly mixed using a heavy-duty drill on slow RPM (Revolutions per Minute) with an elongated mixing paddle bit that will reach the bottom of the container. Coating shall be a uniform color, with no light or dark streaks present.

E. Coatings shall be applied in temperatures of fifty degrees Fahrenheit (50°F /

10°C) or greater.

C.3.2 CONCRETE SUBSTRATE

A. New or existing concrete shall be dry with a maximum moisture content of five (5) percent. Inspect substrates, and correct defects before application of new waterproofing. Fill all surface voids greater than 1/8 inch wide with a patching aggregate fill material.

B. Substrate shall receive an acrylic primer for adhesion to concrete surfaces as well as encapsulating all remaining dust/sand particles.

C.3.3 THINNING SOLVENT-BASED ELASTOMERIC FOR SPRAY EQUIPMENT

A. Thinning Mix: One-quart mineral spirits to 5 gallons solvent-based elastomeric.

1. Pour 1 gallon from a 5-gallon pail coating into another container. Add one-quart mineral spirits to 4 gallons and mix thoroughly. Use an electric drill and mixing paddle. Add portions of the removed 1 gallon and continue to mix until the coating is properly thinned.

2. Spray apply thinned elastomeric coating in two coats to meet minimum thickness.

B. Additional Thinning Mix: Maximum two quarts mineral spirits to 5 gallons elastomeric.

1. Spray apply thinned elastomeric coating in three coats to meet minimum thickness.

C. DO NOT thin elastomeric coatings for brush or roller applications.

C.3.4 PRIMER APPLICATION

A. Coverage rate: Apply primer at 0.7–1.4 gallons (2.65-5.30L) per 100 square feet

(9 SM)

B. Brush, roll or spray the elastomeric primer evenly onto the surface to fully saturate the substrate in one application with brush or roller: multiple applications with sprayer. DO NOT allow primer to pond or collect in low areas. Apply primer up to the perimeter roof edge of the flashing terminations and penetrations.

C. Areas observed with residual “bleed” through of prior surfacing causing discoloration shall be re-primed to prevent discoloration.

D. Allow standard concrete primer to cure for a minimum of four (4) hours

C.3.5 GREY BASE COAT FIELD APPLICATION and REINFORCING FABRIC

EMBEDMENT

A. Coverage rate: Apply Base Coat at 0.7–1.4 gallons (2.65-5.30L) per 100 square feet (9 SM)

B. Reinforcing fabric embedment requires either a large hand brush or roller application to evenly lay the fabric within the coating. The coating shall be rolled or brushed liberally and evenly onto the surface using a broad, even strokes.

C. The fleece fabric can only hold so much coating and all excess shall be rolled forward to the unsaturated fleece, eliminating ponding or excessive build-up.

1. Reinforcing Fabric Full Coverage: Roll out polyester fleece with smooth side facing up (natural unrolling procedure) into the primer. The fleece will begin to rapidly saturate with the liquid primer.

2. Use a medium nap roller or brush to work the primer into the fleece, saturating from the bottom up, and eliminating air bubbles, folds and wrinkles.

3. The appearance of the saturated fleece shall be light opaque with no white spots. White spots where fabric clearly shows through, are indications of unsaturated fleece or lack of adhesion

4. Allow 75mm overlap for all side joints and 100mm overlap for all end joints.

D. Apply final coat of elastomeric coating on top of fleece fabric to finish the saturation of the fleece. Rolling their final coating into the fleece, shall result in a semi-gloss appearance. Be careful not to “pull up” the fabric. Allow first grey base coat to dry sufficiently to “hold” fabric.

E. Allow grey base to cure for a minimum of twenty-four (24) hours before finish coats.

They may require a longer period depending on the climate and humidity.

F. DO NOT apply finish topcoat over primer prematurely exposed to excessive moisture, primer used as temporary waterproofing, or primer older than eight (8) days. Exposure of the primer in excess of eight (8) days may require removal and application of new primer.

C.3.6 FLASHING DETAILING

A. Using a trowel, apply flashing grade cement at any areas where there are roof terminations, penetrations, flashings, seams, or transitional joints. It may be applied to both horizontal and vertical surfaces and will bridge gaps up to 12mm in width.

B. Reinforcing fabric may be embedded in flashing cement for additional strength and mobility. However, based on the thickness and consistency of the material, the fabric may be difficult to embed and cause excessive wrinkles and gaps.

Fabric must be used to bridge large openings.

C. Reinforce all inside and outside corners with a 100mm diameter conical piece of fabric prior to installing the flashing layer.

D. Flashing is typically constructed as a two-part assembly consisting of a vertical wrap and a horizontal target patch. There must be a minimum of a 100mm overlap between vertical and horizontal flashing components.

E. Flashing material shall extend 100mm minimum onto drains, scuppers, or insert flanges.

C.3.7 TOPCOAT APPLICATION

A. Coverage rate: Apply topcoats at 0.7–1.4 gallons (2.65-5.30L) per 100 square feet

(9 SM). Based on first topcoat smooth texture, the second topcoat may be reduced to 0.5 gallons (2.50L) to 100 square feet (9 SM).

B. Brush, roll or spray the elastomeric topcoat evenly onto the surface to fully saturate the primed surfaces in one application with brush or roller: multiple applications with sprayer. DO NOT allow coating to pond or collect in low areas.

C. Apply elastomeric topcoat up to the perimeter roof edge of the flashing terminations and penetrations.

D. Allow to cure for a minimum of twenty-four (24) hours before second finish coat.

E. DO NOT allow any excess coating to remain on the surface, the correct amount of coating will leave no fibrous surface texture from the fleece fabric. The final coating should be smooth, uniform, and bright white.

F. Dry finish (2 prime coats + 2 topcoats) thickness: 48 mils.

C.3.9 FIELD QUALITY CONTROL

A. The Consulate or OBO may direct the Contractor to stop applying coatings if results show materials being used do not comply with specified requirements or coating materials and accessories are not compatible. Contractor shall remove noncomplying coating materials from site, pay for testing, and recoat surfaces.

C.3.10 CLEANING and ADJUSTING

A. After completing the coating application, clean spattered surfaces. Remove spattered coatings by washing, scraping, or other methods. Do not scratch or damage adjacent finished surfaces.

B. During progress of work, remove discarded paint materials, rubbish, cans, and rags from site at the end of each workday. Thoroughly mixed and cured coating products may be disposed of in standard landfills. Uncured products are considered a hazardous material and must be handled as such and disposed in accordance with local regulations.

C. Reinstall all disconnected equipment after completion of coating works. Reset rooftop equipment on protective pads. Reconnect pipe, conduit, wiring, and reactivation of the equipment to its original condition shall be provided by

Contractor

D. Correct any damage by cleaning, repairing, or replacing, and painting as acceptable to the Consulate.

C.3.11 PRODUCTS

C.3.11.1 SOLVENT-BASED ELASTOMERIC ROOF COATING MANUFACTURERS

A. Provide a high-performance base primers, intermediate coatings, and topcoats made of a proprietary blend of solvent-based polymers (SBS, SEBS, PMMA); that are from single source manufacturer. All accessory materials shall be compatible with one another and with the substrate for application.

B. GSA Schedule Vendors which meet the specifications include but are not limited to:

1. ARC Architectural Roof Coatings Rowlett, TX 75088 +1-972-864-0240

2. SIKA Corporation Pakistan Lyndhurst, NJ 07071 +1-800-933-7452

3. TOPPS Products Inc. South Africa Canton, MS 39046 +1-800-867-7177

4. Alternate Manufacturer

Substitutions per C.1.3 shall equal these product specifications.

C.3.11.23 MATERIALS and ACCESSORIES

A. White Top and Grey Base Coats: Single-component high solids polymer elastomer.

The coating forms a non-breathing, high tensile strength and a highly elastic membrane which is designed to provide heat reduction, cold weather flexibility, chemical, weather and water resistance. Brush, roller, or spray grade. Gray Base

Coat and Bright white Topcoat in colors:

1. DynaSHIELD Lo-Odor Coating by Architectural Roof Coatings

2. Topps Seal Excel Protective Roof Coating (Rubber Clad Base Coat)

3. Sikalastic Lo-VOC Liquid Membrane by Sika 601 BC and 621 TC

4. Physical Properties:

a. Solids by Weight (D1644): 50 ± 2%

b. Solids by Volume (D2697): 37 ± 2%

c. Weight per Gallon: 9.1 lbs.

d. Reflectance (Initial/Aged): 82% / 61%

e. Emittance (Initial/Aged): 0.95 / 0.91 A. Primer Coat for adhesion to concrete surfaces.: Single-component high solids polymer elastomer; brush, roller, or spray grade; gray in color:

1. DynaSHIELD Lo-Odor HP Primer by Architectural Roof Coatings

2. Topps ClearSeal masonry and concrete primer

3. Sikalastic 502 Primer by Sika

4. Physical Properties:

a. Solids by Weight (D1644): 8 ± 2%

b. Solids by Volume (D2697): 11 ± 2%

c. Weight per Gallon: 7 lbs.

B. Flashing Cement: Trowel grade single component, block copolymer elastomeric mastic that forms as a tough and durable elastomeric membrane. The mastic has elongation properties, cold weather pliability, UV and water resistance, chemical resistance and a highly reflective finish. May also be used in sealing interfaces with accessories such as drains, scuppers, and pitch pans.

1. DynaSHIELD Lo-Odor Flashing Grade by Architectural Roof Coatings

2. Topps Gutter Guard and Polyprene Compound

3. Sikalastic 500 Flash by Sika

4. Physical Properties:

a. Solids by Weight (calculated): 68 ± 2%

b. Solids by Volume (calculated): 52 ± 2%

c. Weight per Gallon: 9.4 lbs.

C. Polyester Reinforcing Fabric and Tape: Flexible 100% stitch bond polyester fleece sheet product of high tear strength and elongation and type or composition recommended by manufacturer for embedment of elastomeric coating. White in color. Weight: 0.9 pounds/100 SF. Size: 100mm, 150mm, and 1000mm (40 inch) width rolls:

1. Topps PolyCore polyester fabric

2. Sika Fleece 140

3. Physical Properties:

a. Tensile Strength (ASTM D-1682): 57 lbs.

b. Elongation (ASTM D-1682): 61.5%

c. Mullen Burst (ASTM D-3786): 175 lbs.

D. Accessories and Cleaners: Supplied and/or recommended by manufacturer for product installation.

1. Power Washer: minimum 3500 PSI / 250cc gasoline powered engine mounted on wheels with 10-meter hose and adjustable spray pressure nozzle

2. Power Drill & Mixing Paddle: heavy duty for cement, plaster, or paint.

Such as Nordstrand PWTPM01 Pro Mixer Stirring Tool; 6 Speed; 1800Watt with 120mm round steel mixing paddle bit.

3. Caulking: Single component, non-sag elastomeric polyurethane sealant, as recommended or supplied by membrane manufacturer, for use in making airtight and watertight seals such as Dynatrol I by Pecora Corp., white color.

4. Cleaning Solvent: 100% hydrocarbon for diluting solvent-based coating products and cleaning

5. Mineral Spirits for thinning solvent-based coatings

6. Roller Frames and Roller Sleeves; 225mm

7. Brushes; 50mm, 100mm, 150mm widths

E. Miscellaneous Fasteners: Appropriate for purpose intended, length required for thickness of material. Replacement fasteners may be one size larger in diameter and depth. Select fastener finish metal to be compatible or of same metal as substrate.

F. Sealant: One component polyurethane sealant such as "Dynatrol I" by Pecora Corp., Color to match finish and metal.

G. Leveling and Patching Aggregate: Silica sand shall be washed, kiln-dried, and dust-free, suitable for troweling or pourable self-leveling, round grain or angular for voids ¼” to 2” in depth: 0.7 - 1.2 mm. Mixing Proportions shall be a ratio of resin to sand at 1:2 by volume.

PART FOUR - SCHEDULE

C.4.1 PERIOD OF PERFORMANCE:

A. Solicitation & Award of Contract:

1. Pre-Proposal Site Visit 30 days prior to Award

2. Award Zero Day

B. Pre-Construction Submittals:

1. Insurance & Bonding: 14 days after Award

2. Crew Information: 10 days

3. Consulate Review: 21 days

4. Schedule & Product Data: 15 days

5. OBO & Consulate Approval: 30 days

C. Material Procurement:

1. Material Order 30 days

2. Shipping & Customs 35 days

D. Mobilization & Construction:

1. Coating Roof Repair 65 days on-site

2. Final Cleanup Begins: 5 days prior to completion

F. TOTAL PERIOD of PERFORMANCE: 220 days

G. Monterrey Rainy Season: August to October

C.4.2 PROPOSAL SCHEDULE:

A. Proposals shall be evaluated based on total fixed cost and shall include materials, labor, project start-up expenses and worker incidentals, overhead, profit, taxes, and

DBA Insurance (if required in host country) as a complete project.

1. Materials

2. Labor

3. Mobilization Expenses

4. Overhead & Profit

5. Taxes

6. DBA Insurance (if applicable)

B. TOTAL COATING REPAIR PROPOSAL: $_____________________

C.5 DRAWINGS

In case of differences between small and large-scale drawings, the latter will govern.

Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

C.5.1 ROOF PLAN

PART SIX – NON-BINDING CONTRACT INFORMATION

C.6.0 TYPICAL ROOF COATING STEPS

Power wash and cleaning preparation Primer application

Embedding fabric in base coat Flashing detail

White topcoat Finished product with second white coat.

C.6.1 ROOF PHOTOGRAPHES

Parking Garage Overview Parking Garage Overview

Parapet Wall of PKG Parking Garage Overview

Parapet Wall of PKG Existing Conditions of PKG

D. INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting

Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the

Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting

Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting

Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete

(subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final

Acceptance).

E. DELIVERIES OR PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 220 Days.

The time stated for completion shall include final cleanup of the premises.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 15 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may make revisions to the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to

Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during 08:00 – 17:00 Monday through Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative

(COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at U.S. Consulate

Monterrey to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction

Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 14 days after award CO

Section E. Construction Schedule 1 15 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

At end of each stage of works COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

F. CONTRACT ADMINISTRATIVE DATA

F.1 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract.

F.2 MONITORING OF THE CONTRACTOR

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Octavio Elizondo.

F.2.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compliance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract. Reference to the project architect within documents incorporated into this contract shall be read to mean COR.

F.3 PAYMENT

F.3.1. Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

MTRFacturas@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

mailto:MTRFacturas@state.gov

G. SPECIAL REQUIREMENTS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price. The Contactor is to provide a performance bond.

G.1.1 The Contractor shall provide the information required by the paragraph above within fourteen (14) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default

(Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The

Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury) :

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $50,000.00 USD

Cumulative $150,000.00 USD

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000.00 USD

Cumulative

$30,000.00 USD

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the

Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United

States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the

Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer.

Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting

Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take _10__] days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Copy of local government issued ID

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking account manager . This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the

Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under…