Pre-Proposal Conference Minutes.pdf

SBU - CONTRACTING AND ACQUISITIONS

March 28, 2022

U.S. Embassy Mexico City - Virtual Meeting via Webex

Minutes From Pre-Proposal Conference of March 4, 2022

Attendees:

5 prospective offerors attended the meeting.

Introduction

The Contracting Officer welcomed all attendees, introduced the Contracting Team and the COR from the Information Management Office (IMO).

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

• Due Date and Time from SF-1449 and Section 3, paragraph 3.5, Submission Date &

Address.

• Section 3 was reviewed to verify understanding of all the requirements to be submitted.

• Pricing charts in Section 1 – Block 23 were reviewed, and it was reiterated that the U.S.

Government will only pay the monthly amounts stated for each CLIN.

• It was confirmed that the rates for option years must be in the offer and are not subject to renegotiation after the contract is signed.

• The following clauses were highlighted:

o 52.217-9, Option to Extend the Term of the Contract, allows the exercise of options to be the choice of the Government, not the contractor.

o 52.229-11, Zadroga Act requirements. It was recommended to start the process to fill out IRS W-14 form for local companies.

o 52.204-25, NDAA certifications and requirements were explained.

SBU - CONTRACTING AND ACQUISITIONS

o 52.222-50, U.S. Government’s zero tolerance to Trafficking in Persons was emphasized.

• The COR thoroughly explained the requirements as stated under section 1, Block 20.

• Registration in System for Award Management and obtention of DUNS and NCAGE numbers were emphasized.

• The U.S. Government intention to award a contract based on initial quotations, without holding discussions was highlighted.

• The contracting team encouraged the prospective offerors to carefully read Section 4, which states the process that will be carried out for the comparative evaluation.

Questions:

The attached questions were asked during the conference or before the deadline stated in section

3.3, Questions & Answers, paragraph 4.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Shelton Bowers

Contracting Officer