Amendment 0001 - 19MX53-21-Q-0004.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 10

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

February 19, 2021

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

U.S. Embassy Mexico City General Services Office/Contracts Paseo de la Reforma No. 305 Colonia Cuauhtémoc 06500 Ciudad de México U.S. Embassy Mexico City Visitors and Conferences Office (VCO) Paseo de la Reforma No. 305 Colonia Cuauhtémoc 06500 Ciudad de México

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, city, county, State, and ZIP Code)

9A. AMENDMENT OF SOLICITATION NO.

19MX53-21-Q-0004

February 4, 2021

10A. MODIFICATION OF CONTRACT/ORDER NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

☒ The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers ☒ is extended, ☐ is not extended Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

E. IMPORTANT: Contractor ☐ is not, ☒ is required to sign this document and return _________ original(s) to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to correct sections of the requirements under Section 1 - The Schedule, and Section 3 – Solicitation Provisions. See attached continuation to this SF-30 with the specific changes to this Solicitation.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) C. Melora Johnston General Services Officer

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

(Signature of Contracting Officer)

16C. DATE SIGNED

SBU - CONTRACTING AND ACQUISITIONS

Continuation to SF-1449, Block 14 Amendment 0001 to Solicitation Number 19MX53-21-Q-0004

SECTION 1 - THE SCHEDULE

1. Section 1.6.2. Transportation and Lodging

A transportation and lodging budget (ceiling) will be added to the above named section to read as follows:

The Contractor shall be responsible for transportation arrangements (including costs) to and from all locations and events, except in cases where the USG Government notifies the contractor that transportation will be provided.

The transportation budget (ceiling) is $240,000 USD per year.

For locations/events that may require lodging, the Contractor shall be responsible for lodging arrangements (including costs), except in cases where the USG notifies the contractor that lodging will be provided.

The lodging budget (ceiling) is $472,000 USD per year.

Note: Transportation or lodging expenses will not apply when services are provided in Mexico City (Ciudad de Mexico) or in the State of Mexico (Estado de Mexico).

2. Sections 1.9 through 1.13

For previous CLIN 003 Overtime, separate contract line items are created, one for On-site overtime for Interpreter and one for Virtual or Remote Simultaneous Interpretation for Interpreter.

An additional CLIN will be added to consider On-site overtime for Technician. This will now be CLIN 012.

An additional CLIN will be added to consider Other Direct Costs (ODCs).

As a result, the contract line items 1.9 through 1.13 are hereby replaced in its entirety to read as follows:

1.9. Base Year

Base Term: Twelve (12) months

As per Subsection 1.5, above, prices are in _____________.

The fixed prices for interpretation services are as follows:

Subtotal

IVA (16%)

Total for the Base Year

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

1.10. First Option Year

Base Term: Twelve (12) months

As per Subsection 1.5, above, prices are in _____________.

The fixed prices for interpretation services are as follows:

Subtotal

IVA (16%)

Total for the First Option Year

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

1.11. Second Option Year

Base Term: Twelve (12) months

As per Subsection 1.5, above, prices are in _____________.

The fixed prices for interpretation services are as follows:

Subtotal

IVA (16%)

Total for the Second Option Year

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

1.12. Third Option Year

Base Term: Twelve (12) months

As per Subsection 1.5, above, prices are in _____________.

The fixed prices for interpretation services are as follows:

Subtotal

IVA (16%)

Total for the Third Option Year

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

1.13. Fourth Option Year

Base Term: Twelve (12) months

As per Subsection 1.5, above, prices are in _____________.

The fixed prices for interpretation services are as follows:

Subtotal

IVA (16%)

Total for the Fourth Option Year

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

3. Section 1.15 Definitions

The definition of “Auditory assistance for interpreter” is hereby corrected to add more specifications. As a result, the following definition is replaced in its entirety to read as follows:

“Auditory assistance for interpreter”, also known as portable mute microphone, means a transceiver that reduces interference during two way or one-way communication. This is a tool used one time per event.

The definition of “body pack” has been added to this section to read as follows:

“Body pack” is the transmitter that sends the sound/signal to the headphones of each participant. A body pack unit can contain two body packs (one for the speaker and one for the interpreter).

4. Section 1.16.2.2. Hourly Rate

A sentence has been added to this subsection for clarification purposes. As a result, the following paragraph has been corrected to read as follows:

One interpreter is required and the hourly rate shall be charged per interpreter. The hourly rate means a 1-hour shift, and the hourly rate applies for any consecutive 3-hour shift. The hourly rate above shall be charged for any consecutive 3-hour within a calendar day. For services beyond a 3-hour period, the Contractor shall provide another interpreter or is entitled to the Overtime Hourly rate pricing per interpreter.

Interpreters regular working shifts are 3-hour shifts.

5. Section 1.16.2.5.1. Daily Rate for Equipment and Technician

The corresponding paragraph for this section is hereby corrected to consider Overtime Hourly rate for the Technician. As a result, the following paragraph has been corrected to read as follows:

The daily rate above shall be charged for any consecutive 9-hour within a calendar day. For services beyond a 9-hour period, the Contractor is entitled to the Overtime Hourly rate pricing per technician.

6. Section 1.20.1. Quality Assurance and Surveillance Plan (QASP)

The Performance Objective portion of the QASP table is hereby corrected to replace the word “translation” for the word “interpretation”. As a result, the following table is hereby replaced in its entirety to read as follows:

Services.

Performs all interpretation services set forth in the scope of work.

1. thru 19.

All required services are performed and no more than one (1) customer complaint is received per month.

SECTION 3 – SOLICITATION PROVISIONS

7. Section 3.2.1.1 Volume I

Paragraph (e) is hereby corrected to change “Section K” for “Section 5” instead. As a result, paragraph (e) is read as follows:

(e) Completed Section 5, Representations, Certifications and Other Statements of Offerors.

8. Section 3.2.1.1 Volume I

An additional paragraph (f) will be added to this section to read as follows:

(f) If your offer is from one of the excepted countries a W-14 form shall be provided with your offer.

https://www.irs.gov/forms-pubs/about-form-w-14 https://www.irs.gov/instructions/iw14

9. Section 3.2.2 Summary of Instructions

Chart in Section 3.2.2 is hereby deleted in its entirety to read as follows:

Each offer must consist of the following physically separate volumes:

(b) Payment Registration Form;

(c) DUNS number and NCAGE number;

(d) Proof of Active SAM registration;

(e) Completed Section 5, Representations, Certifications and Other Statements of Offerors

(f) W-14 form

10. Section 3.3, Submission Dates

Submission date is hereby modified from February 19 to March 3. Therefore, paragraph under Section 3.3.1, Closing Date is replaced in its entirety to read as follows:

“3.3.1 Closing Date The complete offer shall be received via e-mail no later than Wednesday, March 3, 2021, before 5:00 p.m. local time, to the following e-mail address:

MexicoCityGSOContracts@state.gov