Gardening Services_19M05526Q0002_Amendment_Minutes And QA_signed MH.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE 1 OF

5 PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

April 16, 2026

4. REQUISITION/PURCHASE REQ. NO.

PR15880338

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

19M055 7. ADMINISTERED BY (If other than Item 6)

CODE

General Services Office Procurement-Contracting Unit

US Embassy Rabat

KM5.7, Avenue Mohamed VI, Rabat, Morocco

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

19M05526Q0002

Prospective Offerors

9b. DATED (SEE ITEM 11)

March 24, 2026 10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[ ] is extended, [X ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/OR000000000DER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] is not, [] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

• Publish the minutes from the site visit (Attachment A)

• Post questions and USG responses (Attachment B)

SEE NEXT PAGES FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Marc Hildwein

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

Attachment A

Minutes of the Site Visit

Solicitation No.: 19M05526Q0002 – Gardening Services

April 7, 2026 | 10:30 AM

Venue: U.S. Embassy Rabat

Attendees: 8 representatives from seven (7) companies

1. Introduction:

The U.S. Embassy Rabat Contracting Office opened the site visit by welcoming all attendees and thanking them for their attendance. The U.S. Government personnel involved in the contract were then introduced.

2. Discussion of the Solicitation Package:

The Contracting Officer explained the specific points below:

• All questions must be submitted in writing and in English following the Site Visit, no later than April 13, 2026, at 16:00 local time; they will be consolidated and answered in a combined list, which will be posted on SAM.gov and the U.S. Embassy Rabat website for all prospective offerors.

• Offers are due by April 22, 2026. Late submissions will not be accepted. Proposals must be submitted in English. Incomplete proposals will not be accepted or reviewed.

• Statements made during the conference do not alter the solicitation; no oral changes are binding. Any modifications, if necessary, will be issued only through a written amendment to the solicitation and made available to all prospective offerors on

SAM.gov and the U.S. Embassy Rabat website following the conference.

• The solicitation and contracting process are conducted in accordance with FAR Part 15 and the Tradeoff Approach described in FAR 15.103-1. Under this process, the

Government may make an award to a qualified offeror without conducting exchanges;

however, communications may be held, if determined to be in the best interest of the

U.S. Government, either before or after establishing a competitive range.

• Sub-Contracting and Co-Venturing are not permitted. The contractor must submit their proposal as the Prime Contractor and remain as the sole and Prime Contractor throughout the entirety of the contract, including any and all extensions.

• Period of Performance: The base period of performance is twelve (12) months, with two (2) option year periods. The initial performance period includes any authorized transition period under the contract.

3. Solicitation Review:

The Procurement Supervisor explained how the proposal must be submitted and highlighted the various sections of the solicitation:

Section 1:

• SF1449: Contractors are required to complete Blocks 17a-19 through 27 and 30.a through 30.c.

• Pricing: Bidders must complete the pricing tables for the base period and all option years. Additionally, the VAT amount must be priced as a separate line item (Page 2-

4).

• SAM Registration: Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government to accept proposals from offerors that are and are not registered in the SAM (System for Award

Management) database at https://www.sam.gov.

o Offerors with an active SAM registration need only provide their Unique

Entity Identifier (UEI) number and are not required to complete the information 52.204-90 since relevant information is found in their SAM registration.

o Offerors without an active SAM registration must complete FAR 52.204-90, Offeror Identification, in Section 5, Representations and Certifications. This information must be updated annually if option years are included in the solicitation or award. (Page 48)

Section 2:

• Clauses: All clauses referenced in the solicitation are U.S. Government clauses. (Page

19-38)

Section 3:

• Submission of offers: Contractors are advised to carefully read the submission instructions to be able to submit a complete and relevant bid. Offers must be submitted in English. (Page 39-43)

Section 4:

• Evaluation Factors: The Government will consider an award to other than the lowest priced offeror or other than the highest technically rated offeror. All evaluation factors and significant subfactors that will affect contract award, and their relative importance shall be, when combined, significantly more important than proposal cost or price.

(Page 44)

Section 5:

• Representations and Certifications: Contractors must complete all required representations and certifications as part of their offer. (Page 46)

4. Work Requirements:

The Contracting Officer’s Representative (COR) provided an overview of the scope of work, including details on personnel requirements, service schedule, types of services, and key duties and responsibilities under the gardening services contract. During the site walkthrough, the COR guided the contractors through the designated areas and explained the specific work requirements in detail.

5. Conclusion:

The Contracting Officer concluded the site visit by thanking all attendees for their participation and interest in working with the U.S. Government.

Attachment B

Questions and Answers

Gardening Services – Solicitation No. 19M05526Q0002

Deadline for Receipt of Questions: April 13, 2026, at 16:00 Local Time

Q1: 1. Please specify the number of personnel required to carry out the gardening works.

A1: No less than 6 full-time groundskeepers/gardeners will be required to maintain the grounds to the proper level required by this contract.

Q2: 2. Kindly confirm whether all materials, products, and plants will be under the responsibility of the contractor.

A2: We confirm that the U.S. Government will provide ONLY water and power.

Q3: 3. With regard to the supply of plants and shrubs, please clarify whether a specific delivery period is required, or if this will be determined in accordance with the work schedule to be submitted following the tender opening results

A3: The supply of plants and shrubs, along with their associated schedules, shall be incorporated into the Grounds Maintenance Plan. This plan must be submitted to the

Contracting Officer’s Representative (COR) for approval within 30 days following contract award.