Amendment 0001_Official Vehicle Insurance 19M05525R0002_CO signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE 1 OF

6 PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

July 23, 2025

4. REQUISITION/PURCHASE REQ. NO.

PR15376418

5. PROJECT NO. (If applicable)

CODE 19M055 7. ADMINISTERED BY (If other than Item 6)

CODE

6. ISSUED BY

ATTN: GSO CONTRACTING

U.S EMBASSY RABAT

KM5.7, Avenue Mohamed VI, Rabat, Morocco

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) X

9a. AMENDMENT OF SOLICITATION NO.

19M05525R0002

Prospective Offerors 9b. DATED (SEE ITEM 11)

July 1, 2025 10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended, [ ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) E. IMPORTANT: Contractor [] is not, [] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

• Publish the minutes from the Pre-Proposal Conference (Attachment A)

• Post questions and USG responses (Attachment B)

• Extend the deadline for submission of offers from August 5 to September 8, 2025 at 16: 45 (local time)

SEE THE NEXT PAGES FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME OF CONTRACTING OFFICER

Myron V. Hirniak

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

Attachment A

Official Government Owned Vehicles Insurance

Minutes from the Pre-Proposal Conference

RFP No. 19M05525R0002

Wednesday July 16, 2025, at 11:00am

Introduction:

The U.S. Embassy Rabat Contracting Office opened the Pre-Proposal Conference at the U.S Embassy by welcoming all attendees and thanking them for their attendance, then introduced the employees involved in the contract

Discussion of the Solicitation Package:

The Procurement Supervisor explained the conference parameters of equal disclosure and stated that the purpose of the conference was to clarify various proposal requirements, how to submit the solicitation proposal and how the proposals will be evaluated. The specific points below were covered:

• A record of the conference minutes will be prepared and posted on SAM.GOV and the U.S. Embassy Rabat website for all prospective offerors.

• All questions will have to be submitted in writing and will be answered in a combined list subsequently by posting them on SAM.GOV and the U.S. Embassy Rabat website for all prospective offerors.

• Statements made at the conference do NOT change the solicitation, any changes-if necessary- will be issued by written amendment to the solicitation and will be made available to the prospective bidders on SAM.GOV and the U.S. Embassy Rabat website for all prospective offerors.

• To ensure full transparency, all offerors received the same solicitation, and they all have equal access to the information.

• The solicitation and the contracting process are conducted in accordance with United States Government regulations, i.e. Federal Acquisition Regulation (FAR), Department of State Acquisition Regulations (DOSAR) and the Office of the Procurement Executive.

• SAM: Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given.

The Procurement Supervisor explained how the proposal must be submitted and highlighted the various sections of the solicitation:

• SF-33: Contractor to complete Blocks 14 through 18

• Section B:

o Pricing: Complete pricing tables (Exhibit A) for base and all option years o VAT amount shall be priced as separate Line Item

• Section C:

Work Requirements

• Section D:

Not Applicable to this contract.

• Section E:

Inspection and Acceptance: The contractor is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

• Section F:

Contractors shall deliver all the items listed in the Delivery Schedule by their Delivery Dates.

• Section G:

The COR will be responsible for inspection and acceptance of services.

Invoices and Payment (all the invoices should be sent electronically to the address email mentioned in the solicitation, Section G.2 and an original https://www.sam.gov/ and 2 copies to the address stated in the same section.

• Section H:

o Insurance Policy: The Contractor shall provide insurance policy with an English translation without cost to the US Government.

o Permits: The Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract).

• Section I:

Contract Clauses (They are all U.S. Government clauses)

• Section J:

List of attachments.

• Section K:

Representations and Certifications: Contractors should complete this section with the necessary information.

• Section L:

Submission of offers (contractors should read the instructions carefully to be able to submit a complete and relevant bid. The offers should be in English.

• Section M:

Evaluation Factors: The contract’s awardee will be the lowest priced, technically acceptable offeror who is a responsible contractor.

The Contracting Office concluded the pre-proposal conference by thanking the participants for their attendance and their interest in working with the U.S. Government, before formally adjourning the meeting.

Attachment B

Official Government Owned Vehicles Insurance

Questions and answers

RFP No. 19M05525R0002

Deadline for receipt of questions: July 21, 2025, at 16.45 Local time

Question 1: We would need the current value of each vehicle. Are you obtaining a proposal for guaranteed coverage for the following:

1.Vehicle theft.

2.Fire damage.

3.Water damage.

4. Collision/liability

Answer 1: Please note that the solicitation does not require full coverage for all official vehicles.

The requested coverage varies by vehicle:

Third-party liability (mandatory for all vehicles).

Collision coverage, Theft coverage, Fire and water damage (only for selected vehicles).

The detailed list of vehicles, along with the type of coverage required for each, is provided in the solicitation in Exhibit A.

As for the current value of each vehicle, this responsibility resides with the offeror, who has access to various tools and resources that attribute current values to vehicles.

Question 2: Effective Date / Expiry Date

Answer 2: The insurance coverage will begin on January 1, 2026. If the option year is exercised, coverage will be renewed annually. This contract includes a base year plus two option years.

Question 3: Required Covers

Answer 3: As indicated in Exhibit A, coverage requirements vary by vehicle. Some vehicles require Third-Party Liability only, while others require full coverage.

Question 4: Assistance Package

Answer 4: No Assistance Packages are being requested.

Question 5: Trailer – Yes or No

Answer 5: No

Question 6: A 3 to 5-year claims history for the fleet to better assess underwriting risk.

Answer 6: The Embassy has maintained a safe driving record with minimal claims. This information is provided for general reference but is not part of the formal solicitation documentation.

Question 7: If unlimited liability is not acceptable or feasible, the minimum liability limit that would be considered compliant for the purposes of evaluation

Answer 7: The Embassy requires third-party liability coverage in line with Moroccan legal requirements.

Question 8: Could you provide the Full replacement values of the vehicles and Current market values

Answer 8: This responsibility resides with the offeror, who has access to various tools and resources that attribute current values to vehicles.