19LG7525Q0001.docx

American Embassy Riga 19LG7525Q0001

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR14918302

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19LG7525Q0001

6. SOLICITATION ISSUE DATE

12/30/2024

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Riga-ProcurementSection@state.gov

b. TELEPHONE NUMBER

: +371-6710-7187

8. OFFER DUE DATE/LOCAL TIME

02/10/2025, 2:00 PM

9. ISSUED BY CODE

AMERICAN EMBASSY RIGA

SAMNERA VELSA STREET 1

RIGA 1510

LATVIA

x UNRESTRICTED

_ SET ASIDE: % FOR

_ SMALL BUSINESS

_ EMERGING SMALL

_ HUBZONE SMALL BUSINESS SMALL BUSINESS _ 8(A)

_ SERVICE-DISABLED VETERAN OWNED

NAICS: 561720 - Janitorial Services

SIZE STD:

UNDER DPAS (15 CFR 700)

DESTINATION UNLESS BLOCK IS MARKED

x SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION: RFQ

x RFQ _ IFB _ RFP

15. DELIVER TO:

Code

16. Administered by:

AMERICAN EMBASSY RIGA

SAMNERA VELSA STREET 1

ATTN: GSO/PROCUREMENT

RIGA 1510

LATVIA

AMERICAN EMBASSY RIGA

SAMNERA VELSA STREET 1

ATTN: GSO/PROCUREMENT

RIGA 1510

LATVIA

117a. CONTRACTOR/OFFEROR

NOVENDOR

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY riga.billing.office@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

CONTINUATION TO SF-1449,

RFQ NUMBER 19LG7525Q0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

1900-2014--19___X45190001-5254-EUR--6225-525441ZZ24-2554----

26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE _ ARE NOT ATTACHED.

_ 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA _ ARE _ ARE NOT ATTACHED.

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print) Christine Lyons 31c. DATE SIGNED

11. SCHEDULE

(Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Funding Information:

Total: $0.00

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19LG7525Q0001, Prices, Block 23

· Continuation To SF-1449, RFQ Number19LG7525Q0001, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 – CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 – EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19LG7525Q0001

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

1. PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment, and services, for the U.S. Embassy in Riga, Latvia. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed. The performance period of this contract is from the contract award continuing for 12 months, with four (4), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

1.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: Section 1.2, Prices.

1.2 PRICES

1.2.1 BASE YEAR (Base Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for the Base Year of the contract is:

B. TOTAL PRICE FOR BASE YEAR, EUR

1.2.2. OPTION YEAR ONE (1) PRICES (Option Term: Twelve (12) Months)

A.1 Standard Services. The firm fixed price for Option Year 1 of the contract is:

B.1 TOTAL PRICE FOR OPTION YEAR ONE (1), EUR

1.2.3. OPTION YEAR TWO (2) PRICES (Option Term: Twelve (12) Months)

A.2 Standard Services. The firm fixed price for Option Year 2 of the contract is:

B.2 TOTAL PRICE FOR OPTION YEAR TWO (2), EUR

1.2.4. OPTION YEAR THREE (3) PRICES (Option Term: Twelve (12) Months)

A.3 Standard Services. The firm fixed price for Option Year 3 of the contract is:

B.3 TOTAL PRICE FOR OPTION YEAR THREE (3), EUR

1.2.5. OPTION YEAR FOUR (4) PRICES (Option Term: Twelve (12) Months)

A.4 Standard Services. The firm fixed price for Option Year Four (4) of the contract is:

B.4 TOTAL PRICE FOR OPTION YEAR FOUR (4), EUR

1.2.6. GRAND TOTAL OF BASE AND ALL OPTION YEARS, EUR

B. TOTAL PRICE FOR BASE YEAR

B.1 TOTAL PRICE FOR OPTION YEAR ONE (1)

B.2 TOTAL PRICE FOR OPTION YEAR TWO (2)

B.3 TOTAL PRICE FOR OPTION YEAR THREE (3)

B.4 TOTAL PRICE FOR OPTION YEAR FOUR (4)

CONTINUATION TO SF-1449,

RFQ NUMBER 19LG7525Q0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Government at the U.S. Embassy Riga, Latvia. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. The contract will be for a one-year period from the date of the contract award, with four (4) one-year options.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 GENERAL INSTRUCTIONS

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty (30) days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 DUTIES AND RESPONSIBILITIES

1.2.1 Certain areas listed in Section 3.0 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2 Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed daily.

1.2.3 Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall approve proposed schedules to ensure they meet the needs of the individual facility.

1.3 TYPE OF SERVICES

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Dry sweeping all hard floor areas, followed by damp mopping of areas such as tile, linoleum, vinyl, stone floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or snowy. When completed, hard floors shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water. In areas that require disinfection, such as bathrooms and gym rooms it is permitted for the area to remain wet for the amount of dwell time needed for the disinfection cleaning product to work.

1.3.1.2 Dusting and damp cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and display screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.3 Vacuuming all rugs and conference room carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants 3 times per day. On workdays, bathrooms shall be cleaned before the start of the workday (08:30), cleaned a second time during the workday, and cleaned a third time at 16:00. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall check those areas between official cleanings to ensure that the facilities are always clean and neat, and to report any issues with expendable supplies (toilet paper, soap, paper towels) to the COR.

The goal of this requirement is to have clean bathrooms for employees when they arrive, around lunch time, and before they go home. This requirement also helps to keep bathrooms clean after hours. The contractor shall stagger bathroom cleanings to ensure that at least one multi-stall restroom is always available to both men and women.

1.3.1.5 Emptying all interior and exterior trash cans and ashtrays and washing or wiping them clean with a damp cloth, replacing basket liners and returning them to their original locations.

1.3.1.6 Removing any grease marks or fingerprints from walls, tabletops, bathroom partitions, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths, partitions, and any other stainless steel, glass, or polished wood surface.

1.3.1.7 Removing trash to designated area as directed by the COR and keeping trash area(s) in a reasonably clean condition.

1.3.1.8 At the end of each workday or as required, all recycling collection containers shall be sorted and the recycling materials placed in the appropriate containers in the trash collection facility located in the Service Controlled Access Center.

1.3.1.9 All surfaces within the kitchenettes such as sinks, countertops, cupboards, exterior of appliances, and the interior of the microwave oven shall be wiped down and sanitized daily. Expendable supplies for the kitchenettes, such as dishwashing liquid, sponges, and paper towels shall be monitored throughout the day to ensure there is sufficient supply for users.

1.3.1.10 Exercise equipment such as bikes, treadmills, benches, dumbbells, barbells and plates located in the exercise room shall be wiped down and sanitized daily. Floors, surfaces and bathrooms will be cleaned daily. Bathrooms in the gym must be disinfected at the same rate (three times per day) as other bathrooms, to include the shower.

1.3.1.11 Washing all interior and exterior windows located in the entrance lobby of the Chancery Office Building, as well as those located within doors at the public consular entrance, Consular CAC, Main CAC, and Service CAC. When completed the windows surfaces shall be free of smudges, lint, or streaks. Windows at the Embassy require special care and can only be cleaned with mild soap and water. No ammonia or bleach-based products maybe be used on windows.

1.3.1.12 Health Unit: A 10% bleach or pre-approved alternative cleaning solution is required to use in the Health Unit for the cleaning of the following areas on a daily basis:

· Pharmacy: filing cabinet surfaces,

· Location: stainless steel countertop surface with sink and faucet;

· Lab: stainless steel countertop with sink and faucet, exhaust hood;

· Exam room: stainless steel countertop with sink and faucet; and

· Bathroom: general cleaning 3 times per day.

Remaining office areas and floors must follow the frequency laid out for the rest of the office building.

1.3.1.13 Note: Approximately 20 percent of the Chancery Office Building is considered Controlled Access Areas (CAA). Cleaning crews must be escorted at all times when inside a CAA. Due to the limited availability of escort personnel, the maximum number of cleaning staff in the CAA at any one time is set at two. Post 1 is not considered part of the CAA and daily cleaning should occur in this space according to the schedule laid out above.

1.3.2 Weekly Cleaning Requirements shall consist of:

1.3.2.1 All wall-to-wall carpeted surfaces shall be vacuumed at a minimum of weekly. During high seasons of pollen, rain, snow, and salt the COR may request more frequent vacuuming. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.2.2 All stone floors should be polished using the buffering machine. Furniture shall be moved to ensure that all floors are buffered equally. Not all furniture can be moved with one person and the contractor shall ensure that at least two people are present to move furniture during the operation. Procedures for weekly polishing/buffering must be approved by the COR to protect the integrity of the stone.

1.3.2.3 Air vents and diffusers shall be dusted at least weekly. This should not be accomplished with a ladder, but with an extendable duster. This requirement is both to minimize disruptions to customers and reduce the risk of injury for the contractor. On days where ceiling diffusers and vents are dusted, this must occur before desk and floor cleaning.

1.3.2.4 Polishing all brass and stainless-steel surfaces including door and window handles, plaques.

1.3.2.5 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting. Dusting windowsills and blinds.

1.3.2.6 Spot cleaning and dusting baseboards and walls.

1.3.2.7 Inspecting carpeted surfaces during vacuuming and then spot cleaning areas that do not come up with the vacuum.

1.3.2.8 Sweeping or blowing debris from walkways, driveways, and parking areas.

1.3.3 Monthly Cleaning Requirements shall consist of:

1.3.3.1 Scrubbing the interior and exterior of large collection bins for trash and recycling with soap and water. Hose connections will be provided by the Government.

1.3.3.2 Refrigerator cleaning shall occur in kitchenettes. This includes removing all items inside the refrigerator, wiping down all surfaces and washing drawers and removable organizers in the sinks with mild soap and water. All items should then be placed back in the refrigerator. This cleaning should occur outside of lunch hours, which are typically between 11AM and 1PM.

1.3.3.3 Inspect the interior of office trash bins and wet clean with soap and water as required to remove stuck on grime or sticky spots.

1.3.3.4 Sweeping and mopping mechanical, electrical, and telecom rooms. All of these rooms must be completed with an escort that will be provided by the COR.

1.3.3.5 Dry vacuuming all upholstered furniture.

1.3.4 Quarterly Cleaning Requirements shall consist of:

1.3.4.1 Cleaning and sanitizing the trash holding area in the Service CAC.

1.3.4.2 Dusting and wiping light fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.5 Semi-Annual Cleaning Requirements shall consist of:

1.3.5.1 Cleaning interior and exterior of windows, window sills, and facade-mounted shades on all buildings on the embassy compound (Chancery, CACs, guard booths, and MSGQ).

1.3.5.2 Wall cleaning utilizing microfiber or other soft, non-scratching material. Walls should be free of dust. Smudges or marks that cannot be removed by cleaning should be reported to the COR.

1.3.6 Annual Cleaning Requirements shall consist of:

1.3.6.1 Grout cleaning in all tiled spaces (bathrooms, locker rooms, and kitchens) shall be completed to remove any stains that may have built up during the year. Grout deterioration should be reported to the COR.

1.3.6.2 Shampooing carpets in all areas, include those requiring escort. Dry vacuuming of the area must occur before the shampooing to ensure it is efficient and effective.

1.3.6.3 Steam clean or shampoo (on soiled areas) all upholstered furniture. Dry vacuuming must occur first. Method and products for cleaning must be approved by the COR prior to the start of work to ensure no damage to the furniture.

1.3.6.4 Stony, linoleum, and vinyl floor buffing and polishing to return areas to their original shine. Areas with breaks or scratches should be reported to the COR. This service is different from the weekly requirement which is just cleaning the floor for regular use while maintaining its finish. This service should require that persons not be present to walk on the floor.

2.0 MANAGEMENT AND SUPERVISION

2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis (at least monthly). The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

3.0 LOCATIONS FOR JANITORIAL SERVICES

All work is to be completed at the Embassy of the United States of America located at Samnera Velsa Street 1, Riga Latvia and at the Chief of Mission Residence (CMR), Marijas Street 13-2, Riga, Latvia. All standard services are to be delivered on regular Embassy working days.

3.1 CHANCERY OFFICE BUILDING:

· Approximately 4,730 square meters of floor place consisting of 2384 square meters of carpet, 1,423 square meters tile / marble and 923 square meter of linoleum / rubber flooring

· 1 Health Unit

· 2 elevators

· 3 stairwells:

· Stairwell from atrium to 2nd floor: 28 steps;

· Stairwell from atrium to 3rd floor (by the Consular Section):51 steps plus 3.6 sqm of stairwell landings 9 5 ea.);

· Stairwell from FAC section: 78 steps plus 28.3sqm of stairwell landings (7 ea.).

· 17 bathrooms

· 1 exercise room with cardio and light exercise equipment

· 2 gym locker rooms with showers

3.2 MAIN CONTROLLED ACCESS CENTER:

· Approximately 68 square meters of marble and linoleum flooring

· 1 bathroom

3.3 CONSULAR CONTROLLED ACCESS CENTER:

· Approximately 57 square meters of marble and linoleum flooring

3.4 SERVICE CONTROLLED ACCESS CENTER:

· Approximately 68 square meters of marble and linoleum flooring

· 1 bathroom

3.5 FACILITY MANAGEMENT SHOPS:

· Approximately 165 square meters of sealed concrete and tiled flooring

· 2 locker rooms with showers

3.6 HEALTH UNIT:

· Approximately 113 square meters of carpet and linoleum flooring

· 1 bathroom

3.7 GYM:

· Approximately 61.2 square meters of special rubber flooring for gym

· 2 bathrooms

· 2 locker rooms with showers

3.8 EXTERIOR HARD SURFACES:

· Interior driveway area 2675 square meters of concrete, asphalt, and pavers

· Walkways 1281 square meters of concrete and pavers

· Official parking area 3619 square meters of asphalt, concrete, and pavers

3.9 MARIJAS IELA 13-2, CHIEF OF MISSION RESIDENCE (CMR):

· Approximately 70 square meters of floor space consisting of linoleum and tile. These areas shall be cleaned 1 time per week from May through September and 2 times per week from October through April:

· 1 guard office on the ground floor;

· 1 guard office on the 3rd floor;

· 2 bathrooms on the 3rd floor;

· 1 shower on the 3rd floor;

· 1 kitchenette on the 3rd floor;

· 1 corridor on the 3rd floor;

· 1 elevator lobby on the 3rd floor;

· 1 elevator.

· Two staircases on the 3rd and 4th floors, approximately 57 square meters consisting of steps and landings. These areas area shall be cleaned once per month.

· Storage area for a mop and a bucket will be provided by the Embassy

3.10 TOTAL SQUARE METERS:

· Total Square Meters Interior: 5,332 Sq. Meters

· Total Square Meters Exterior: 7,575 Sq. Meters

4.0 PERSONNEL

4.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the COR.

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

4.2.5.1 Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

4.2.5.2 Unauthorized use of Government property, theft, vandalism, or immoral conduct.

4.2.5.3 Unethical or improper use of official authority or credentials; security violations; or, organizing or participating in gambling in any form

4.2.6 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 PERSONNEL SECURITY

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 30-45 days to perform. For each individual the list shall include:

Full Name Place and Date of Birth Current Address Identification number Copy of Passport

4.4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0 MATERIALS AND EQUIPMENT

5.1 CONTRACTOR FURNISHED EQUIPMENT

The Contractor shall provide all necessary janitorial EU approved commercial cleaning agents, supplies and equipment, including mops, brooms, vacuums, floor cleaners, dust rags, detergents, cleaners, paper towels (for cleaning), soap, etc. to perform the work identified in this contract. The Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. Materials selected by the contractor must be approved by the COR. The contractor is responsible for providing safety data sheets for all chemicals used.

5.2 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

5.2.1 The Government will provide expendable supplies for customer use in the bathrooms such as paper towels, hand soap, and toilet paper. The Government will also provide water and electricity for both interior and exterior work, though the contractor is responsible for providing their own electrical cords and/or charging stations for battery operated equipment.

5.2.2 The Contractor has the option to reject any or all Government furnished property or items . However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

5.2.3 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement, and other capital rehabilitation work for Government property in its control.

5.2.4 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging, marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.0 INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

7.2.1. Bodily Injury stated in U.S. Dollars:

Per Occurrence $20,000 Cumulative $100,000

7.2.2. Property Damage stated in U.S. Dollars:

Per Occurrence $20,000 Cumulative $100,000

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.3.1 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.3.2 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

7.3.2.1 Any property of the Contractor,

7.3.2.2 Its officers, agents, servants, employees, or any other person arising from an incident to the Contractor's performance of this contract.

7.4 The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.5 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.6 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.7 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0 LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0. TRANSITION PLAN

Within ten (10) days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10. DELIVERABLES

The following items shall be delivered under this contract:

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all janitorial services set forth in the scope of work.

1 through 10 All required services are performed and no more than one (1) customer complaint is received per month.

11.1 SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

11.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2024)

a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

__ (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

X (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved] __ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

__ (21)

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (22)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

__ (26)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15 U.S.C. 637(a)(17)).

__ (31) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024).

__ (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

__ (34)

(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (35)

(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

__ (36)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

__ (37) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

X (39)

(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (40) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

X (41)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) ( 42 U.S.C. 7671, et seq.).

__ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) ( 42 U.S.C. 7671, et seq.).

__ (44) 52.223-20, Aerosols (MAY 2024) ( 42 U.S.C. 7671, et seq.).

__ (45) 52.223-21, Foams (MAY 2024) ( 42 U.S.C. 7671, et seq.).

__ (46) 52.223-23, Sustainable Products and Services (MAY 2024) ( E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

__ (47)

(i) 52.224-3 Privacy Training (JAN 2017) ( 5 U.S.C. 552 a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (48)

(i) 52.225-1, Buy American-Supplies (OCT 2022) (41 U.S.C. chapter 83).

__ (ii) Alternate I (OCT 2022) of 52.225-1.

__ (49)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I [Reserved].

__ (iii) Alternate II (DEC 2022) of 52.225-3.

__ (iv) Alternate III (FEB 2024) of 52.225-3.

__ (v) Alternate IV (Oct 2022) of 52.225-3.

X (50) 52.225-5, Trade Agreements (NOV 2023) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) ( E.O. 13513).

X (56) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

X (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

__ (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

X (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) ( 31 U.S.C. 3332).

__ (60) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

__ (62) 52.239-1, Privacy or Security Safeguards (AUG 1996) ( 5 U.S.C. 552a).

__ (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

__ (64) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) (15 U.S.C. 637(d)(13)).

__ (65)

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (APR 2003) of 52.247-64.

__ (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.