QA Pre- Proposal Conference- Site Visit- 19KV4225Q0004 - Residential Alarm Contract.pdf

Q&A Page 1 of 2

January 24, 2025

Minutes of Site Visit and Q&A for the Maintenance of Residential Alarm Contract for the U.S.

Embassy in Pristina

The site visit was conducted on-site (Embassy) and in one of the Embassy residences.

January 224, 2024, 10:30 through 11:30, local time.

Embassy Attendees:

Burim Buza – Procurement Supervisor

Tringa Bojaxhiu – Procurement Agent

Sener Mecihan – LGF Trainer

The following is the list of vendors who attended the pre-proposal conference:

Altavia Travel

Formaconstruction DOO

INET sh.p.k.

M.C. Dean, Inc

Tenzorpro

Arcom International

Pro4

Introduction to the Solicitation Package and Specification Requirements: Burim Buza

"A reminder was given regarding the use of the English language throughout the conference, although the presentation was conducted in both English and Albanian. All the questions listed below were received during the site visit and via email and are addressed in general terms. However, the answers provided below are official.

• The conference ended at approximately 11:30

SBU - CONTRACTING AND ACQUISITIONS

Questions Received:

1. Will the Government please confirm any single and/or recurring licenses or subscription fees the contractor will be required to cover during the period of performance? Windows? Patriot?

--- The fee must be paid by the contractor, but only for the license that governs the operation of the system.

2. Will the Government please confirm if the compatible equipment must be supplied from the

United States or whether the Trade Agreements Act (TAA) applies?

---- During the site visit, we raised this issue. The supplies should be compatible with the existing system and sourced from the US or other Western countries.

3. Will the Government please confirm if any special shipping instructions must be followed for new installations and maintenance spares?

---- No, this is the contractor's responsibility; however, we will release any shipments from customs and VAT for the purpose of this contract.

4. Will the Government please confirm that a digital asset management software is to be used to provide comprehensive inspection reports? No, we only require alarm monitoring software, however the contractor should provide us with information on any damaged or inoperable equipment found during the inspection.

5. Will the Government please confirm what Albanian proficiency level will be required for the training?

---- No Albanian language is required to perform the training. The official language required for this contract is English.

6. Does the Government have a preference for the cellular provider to ensure the most reliable communications for the system?

---- No, as long as the system runs without any issues, we don't interfere with this.

7. Will the Government please confirm the transmission frequency of the wireless ESS devices?

----- Only the sensors and magnetic door contacts use wireless frequency to communicate with the main control panel of the device.

8. Will the Government please confirm that AutoCAD should be used to develop the schematics and diagrams?

----No AutoCad is required.

9. Will the Government please confirm that the 2-hour response time is for the contractor's operations center to respond to emergency troubleshooting via telephone and not be on site within 2-hours? 2-hour response time is required on site.

10. Will the Government please confirm that a project manager shall have the Project Management

Professional (PMP) certification?

---- No certification is required for PMS. The manager should have the necessary qualifications to maintain and operate the system.

11. If proposed by a contractor during the bid, will the Government please provide consent of a subcontractor agreement prior to award?

--- Yes, the vendor should include the name and performance details of the subcontractor in their proposal.

12. Will the Government please confirm that US citizens are required to perform work on this contract?

- No, this work can also be done by a local company.

13. If US citizens are required to perform work, will the Government please confirm what security clearance will be required?

- If the US company performs this work, the clearance will be conducted. However, clearance will also be done for a local company.

14. Will the Government please confirm that Defense Base Act (DBA) insurance is required under this contract?

--- Yes, DBA is required to issue the Notice to Proceed. Without DBA, the Notice to Proceed will not be issued.

15. Will the Government please confirm whether there are any existing Application Programming

Interfaces (API) or Software Development Kit (SDK) integrations in use?

----No.

16. Will the Government please confirm the number of monitoring workstations?

----We have only one monitoring workstation.

17. Will the Government please confirm what Patriot modules are currently installed?

-----Current Patriot Registered Modules: Version No. 6.10, Build no. 6.10.3.1 (30.06.21)

18. Will the Government please confirm whether remote monitoring of the Patriot system by the contractor will be supported?

--- The monitoring system will be operated by the Embassy. The vendor is required to maintain the system as outlined in the SOW.

19. Do you need to obtain a quote and include the DBA (Defense Base Act) insurance within the price:

--- Yes, you need to incorporate the cost of DBA insurance into the price proposal, either as part of the overall price or included in the price section. The DBA cost should also be accounted for in all option years.