Question and answers RFQ 19KU2026Q0013 AEWA Door and Tile Installation.pdf

Enclosure A Questions and Answers

RFQ 19KU2026Q0013 - AEWA Door & Tile Installation Upgrade

Notice Regarding Questions and Answers

The responses provided in this Questions and Answers (Q&A) document are intended solely to clarify the requirements of the solicitation. Unless expressly stated otherwise in a formal amendment to the

Request for Quotations (RFQ), these responses do not modify, revise, or supersede any requirement, specification, Statement of Work (SOW), drawing, schedule, or term and condition of the solicitation.

If the Government determines that a change to solicitation is necessary as a result of questions received or for any other reason, such change will be issued through a formal written amendment to the RFQ.

Offerors shall rely only on the solicitation, including any officially issued amendments, in preparing their quotations.

In the event of any inconsistency between this Q&A document and the solicitation, the solicitation, as amended, shall govern.

# Questions Answers

Cabinet Material

Please specify the required type and specification of wood for the counter. The Scope of Work refers to oak or similar wood; kindly confirm whether oak is mandatory or whether an approved equivalent may be proposed.

Approved equivalent may be proposed.

Countertop Material

Please confirm the required material for the countertop. Should it be natural granite, engineered stone/solid surface such as Corian, wood, or another approved material?

Corian countertop.

Floor Tile Selection

The Scope of Work specifies high-quality, non-water-absorbent, slip-resistant porcelain floor tiles with a matte finish. Please confirm the preferred country of origin, color, pattern, and design

Spanish, Italian and Indian. Color and pattern are subject to sample approval.

Wall Repainting Following Floor-Tile Removal

During the removal of the existing floor tiles and skirting, damage may occur to the lower sections of the adjoining walls and existing paintwork. Please confirm whether our quotation should include surface repairs and complete repainting of the walls in both affected rooms, or whether we should include only localized touch-up painting in the damaged areas.

Surface repairs and localized touch-up paint must be included. (full paint of all walls is to be excluded)

Site access and existing drawings.

The Statement of Work (Sections 3.1 and 6.5) requires the contractor to confirm field measurements and prepare the Bill of

Quantities from a site inspection. We respectfully request whether the Government can arrange brief additional site access for up to two (2) AUG representatives, at a date and time convenient to the

Embassy prior to the quotation deadline, to verify dimensions at the AEWA Salon and Team Room. AUG will comply fully with all

Embassy security and access requirements.

If additional access cannot be accommodated, can the Government provide any existing dimensioned drawings of the affected areas and the window/door opening to support accurate quantities?

No additional site visits will be conducted. Refer to the

SOW and this Q&As for additional information

Number, composition, and format of email attachments.

Section J.B states that each offeror must submit four (4) separate email attachments, while the table that follows lists three

(Attachment I – Introduction, Attachment II – Technical Proposal, and Price).

The solicitation also directs that the pricing file and the Heat

Remediation Plan each be submitted as separate attachments.

Please confirm the exact number of email attachments required and which documents belong in each. Please also confirm whether the total price is to be entered on the Section A price page, submitted as a separate editable pricing file, or both.

This is a typo. Each offeror must submit in their proposal three (3) separate Email attachments;

1- Attachment I – Introduction

2- Attachment II – Technical Proposal

3- Price

Any document format submission, such as PDF file(s), must be unsecured and accessible without a password or other restrictions.

Flooring scope: ceramic tiles versus rubber safety tiles and concrete base.

Section G.7.1 (Special Warranties) and the Section J technical submission list reference "new rubber safety tiles and concrete base," while the Statement of Work (Section 3.5.2) describes ceramic anti-skid floor tiles and does not mention rubber safety tiles or a concrete base. Please confirm whether the flooring scope and the one-year warranty are limited to the ceramic tile work described in SOW 3.5.2, or whether rubber safety tiles and a concrete base are additionally required.

The Contractor shall provide a warranty for each item, covering workmanship, installation, and all related components, for a period of one (1) year.

Defense Base Act insurance versus

Kuwait local workers' compensation.

Provision 652.228-70 requires the Contracting Officer to indicate whether local workers' compensation laws exist in the country of performance to cover local nationals and third country nationals;

both blocks appear unmarked. As AUG anticipates performing with locally sponsored Kuwaiti and/or third country national workers, please confirm whether Defense Base Act insurance is required for these employees, or whether Kuwait local workers' compensation coverage applies.

The Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3 to employees assigned to this contract who are either United States citizens or direct hire. Total cost of DBA should be part of the Firm-Fixed-Price.

Performance and/or payment bond.

Section J.A references the offeror's ability to obtain or post-performance of security, and the Notice to Proceed provision of references of acceptance of bonds prior to proceeding. Please confirm whether a performance and/or payment bond is required for this contract, and if so, the required amount or percentage and the acceptable form.

No

Product samples: timing of submission.

SOW Section 3.7 indicates that physical product samples are submitted after award and prior to project start, while Section J lists product samples among the proposal contents. Please confirm that complete product technical data sheets are required with the quotation, with physical samples due post-award prior to project start.

Requested list of products shall be submitted as part of your proposal. However, the official physical samples will only be required from the successful awardee prior to the start of contract performance, in accordance with the requirements of the RFQ.

Removal of existing window will dispose it or handed over to client please confirm ?

Handed to client.

Please clarify is there any MEP, LV works are included in our scope?

No MEP or LV works are included in scope.

As per given Scope of work, will provide one transaction counter in AEWA Salon and Team room or will provide 2nos for two rooms. Please clarify?

1 (one) transaction counter is required.

Removal of all existing materials and tools is under Contractor scope or Client will move it ? Please clarify?

Existing obstacles (chairs, cabinets, mirrors, side tables, sofas) will be removed by embassy staff.

Please provide specification, Make of Glass door?

Guardian, saint Gobain, cardinal or equal approved.

Please clarify type of material, details of Skirting?

Same as tiles.

Please provide details and thickness of existing window?

N/A, price according to 6 mm + 20 mm + 6 mm (Comply with ANSI Z97.1 1984 for safety standards.

What is the swing type required for the door? Right Handing

Opening (RH); HR/LH/LHR?

Right hand reversed. Door to swing outwards with hinges on right.

Please clarify Transaction countertop is of Oak or Corian finish?

Corian is good to go.

Is Transaction countertop is of white oak finish. Please clarify details?

White is NOT a must. Other colors may be proposed.

Please confirm the required glazing specification for the new door and window panels, including the glass type (single or double glazing), tempered or laminated glass, Low-E coating, tint, and required thickness.

Double, tempered, low E, 6 mm + 20 mm + 6 mm (Comply with ANSI Z97.1 1984 for safety standards.

Please clarify whether the Contractor is required to relocate, modify, reconnect, or replace any existing electrical, communication, fire alarm, access control, or security devices affected by the new door installation.

No electrical, communication, fire alarm or security devices are to be modified by contractor.

Please confirm whether product data sheets, material samples, and shop drawings are required to be submitted with the quotation or only after contract award

Preferred with quotation but actual samples after contract award.

The Statement of Work specifies that materials shall be of U.S. or

European origin; however, it does not identify approved manufacturers for the ceramic floor tiles, countertop materials, or aluminum framing. Please confirm whether the Contractor may propose equivalent products from reputable U.S. or European manufacturers, subject to Government approval.

Contractors may propose equivalent products.

Please confirm whether the existing steel doors and frames shall be removed to facilitate the installation of the new ceramic floor tiles beneath the door thresholds, or whether the new floor tiles shall be installed around the existing doors and frames.

Contractor shall remove and re-install safely.

After removal of the existing floor tiles and skirting, repairs to the wall surface above the skirting will be required. As it is unlikely that the new paint will match the existing aged finish, please confirm whether the Contractor shall repaint only the repaired areas or repaint the entire walls within the affected rooms to achieve a uniform appearance.

Paint of entire wall is not required by contractor. Only touch-up at damaged areas.

Please clarify the required countertop material and finish. Shall the countertop be solid surface, quartz, high-pressure laminate, or another approved material?

Corian.

Please confirm whether the Contractor is responsible for the removal and disposal of all demolished materials, including doors, frames, ceramic tiles, skirting, and debris, or if any items are to be retained by the Government.

Contractors’ responsibility

Please confirm whether the Government will provide access to the work area during normal working hours only, or if after-hours and weekend work will be permitted if required to complete the project.

Refer to “Working Hours” paragraph, in page 13 of the

RFQ