RFQ-19KU2026Q0010-USAGM-Mini Bus and High-Roof Passenger Van.pdf

United States Embassy Kuwait Issue Date: July 02, 2026

RFQ Number: 19KU2026Q0010 - USAGM - Mini Bus and High-Roof Passenger Van.

Dear Prospective Quoters, The U.S. Embassy Kuwait invites you to submit a quotation under Request for Quotations (RFQ) No. 19KU2026Q0010 for the purchase, registration, and delivery of the following vehicles:

1. One (1) Mini-bus, 21-passenger capacity, Toyota Coaster or equal; and

2. One (1) High-Roof Van, 12-passenger capacity, Toyota HiAce or equal.

This solicitation is issued under FAR Part 12, Acquisition of Commercial Products and Commercial Services.

Quoters shall follow the instructions contained in the attached solicitation, complete all required portions of the RFQ, and submit quotations electronically by email to Kuwait_Solicitation@state.gov no later than July 22, 2026, at 10:00 a.m. Kuwait local time.

The Government intends to award a purchase order to the quote responsible whose quotation is technically acceptable and offers the lowest evaluated price. Awards may be made based on initial quotations without discussion; however, the Government reserves the right to conduct discussions if determined necessary.

Interested quoters must be direct distributors, certified authorized dealers, licensed dealers, or authorized representatives in the State of Kuwait. Quoters must be authorized to sell, modify as required for Kuwait registration, register, deliver, and provide manufacturer-supported in-country warranty and warranty services for the offered vehicles.

mailto:Kuwait_Solicitation@state.gov

1. Basis for Award

Award will be made to the lowest-priced, technically acceptable, and responsible quoter.

2. SAM Registration

Prospective quoters are strongly encouraged, but not required, to register in the System for Award Management (SAM) at https://www.sam.gov.

• Quoters with an active SAM registration shall provide their Unique Entity Identifier (UEI) number and are not required to complete FAR 52.204-90, since the required information is available through SAM.

• Quoters without an active SAM registration shall complete FAR 52.204-90, Offeror Identification, included in full text in Section 5 – Representations and Certifications of this RFQ.

3. Required Submission

To be considered for award, each quotation shall include, at a minimum:

a. Completed pricing schedule, including unit prices and total price;

b. UEI number, if SAM-registered, or completed FAR 52.204-90, if not SAM-registered;

c. Proposed delivery schedule in accordance with the RFQ requirements;

d. Warranty information;

e. Vehicle brand name, model, specifications, catalogs, and technical data sheets; and

f. Evidence that the quoter is an authorized distributor, dealer, licensed dealer, or authorized representative in Kuwait.

Failure to submit the required information may render the quotation non-compliant and ineligible for further consideration.

4. Questions

All questions regarding this RFQ shall be submitted by email to Kuwait_Solicitation@state.gov no later than July 15, 2026, at 10:00 a.m. Kuwait local time. Questions received after this date and time may not be considered.

Please use the following email subject line for questions:

“Questions – RFQ 19KU2026Q0010 – USAGM Vehicle Purchase” https://www.sam.gov/

5. Quotation Submission

Quotations shall be submitted electronically by email to Kuwait_Solicitation@state.gov no later than July 22, 2026, at 10:00 a.m. Kuwait local time. Late quotations will not be accepted except as permitted by solicitation.

Please use the following email subject line for quotation submissions:

“Quote – RFQ 19KU2026Q0010 – USAGM Vehicle Purchase”

Sincerely, Yared R Asnake Contracting Officer

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19KU2026Q0010, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19KU2026Q0010, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses

Section 3

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions

Section 4 - Evaluation Factors

• Evaluation Factors

Section 5 - Offeror Representations and Certifications

• Offeror Representations and Certifications

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1. REQUISITION NUMBER

PR16075763

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19KU2026Q0010

6. SOLICITATION ISSUE DATE

July 02, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Mohamad Zalzale

b. TELEPHONE NUMBER (No collect calls)

+965-2259-1253

8. OFFER DUE DATE/ LOCAL TIME

Kuwait

July 22, 2026 @ 10:00 am

9. ISSUED BY CODE: 19KU20 10. THIS ACQUISITION

UNRESTRICTED

SET ASIDE: ____ % FOR:

American Embassy Kuwait General Services Office Procurement Office. Procurement Office

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

SECTION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ Request for Quote IFB Invitation for Bid

RFP Request for Proposal

15. DELIVER TO CODE 19KU20 16. ADMINISTERED BY CODE 19KU20

Kuwait_Solicitation@state.gov

AMERICAN EMBASSY, KUWAIT

GENERAL SERVICES OFFICE

MASJID AL AQSA STREET, BAYAN KUWAIT

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Budget and Fiscal Office American Embassy Kuwait Email: KuwaitDBO@state.gov

CODE 19KU20

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Purchase, delivery and registration of:

One (1) Mini-Bus, 21-passenger capacity, Toyota Coaster or equal with registration (Use Reverse and/or Attach Additional Sheets as Necessary)

1 Each

One (1) High-Roof Van, 12-passenger capacity, Toyota HiAce or equal with registration (Use Reverse and/or Attach Additional Sheets as Necessary

1 Each

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED

AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212 mailto:KuwaitDBO@state.gov

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37.CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R

VOUCHER NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION 1 - THE PRICE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19KU2026Q0010

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

The purpose of this Firm-Fixed-Price (FFP) purchase order is to furnish, register, and deliver the following new vehicles in accordance with the salient characteristics, minimum specifications, and all terms and conditions of this Request for Quotations (RFQ):

1. One (1) Mini-Bus, minimum 21-passenger capacity, Toyota Coaster or equal; and

2. One (1) High-Roof Passenger Van, minimum 12-passenger capacity, Toyota HiAce or equal.

The quoted prices shall include all costs associated with furnishing the vehicles, including, but not limited to, labor, materials, manufacturer preparation, transportation, freight, customs clearance (if applicable), registration, mandatory third-party liability insurance, delivery, overhead, profit, and all other incidental costs necessary to deliver the vehicles to the U.S.

Embassy Kuwait, Masjid Al Aqsa Street, Bayan, Kuwait.

a. All prices shall be quoted in Kuwaiti Dinars (KWD).

b. The Government reserves the right to make a single award for both vehicles to one offeror or to make separate awards for each vehicle to different offerors, whichever is determined to be in the best interest of the Government, based on the evaluated price and the evaluation criteria set forth in this solicitation.

II. Value Added Tax (VAT)

Value Added Tax (VAT) is not applicable to this purchase order and shall not be included in quoted prices or invoices. The U.S. Embassy Kuwait is exempt from applicable taxes pursuant to its tax exemption agreement with the Government of Kuwait.

II. Pricing

The Contractor shall provide firm-fixed prices in Kuwaiti Dinars (KWD) for all Contract Line- Item Numbers (CLINs).

No additional compensation will be provided for increases in labor, material, transportation, shipping, insurance, registration, or any other associated costs, nor will the purchase order price be adjusted due to currency exchange rate fluctuations or the Contractor's failure to accurately estimate the costs of performance.

Pricing Schedule

CLIN Description Qty Total Price (KWD)

Purchase and delivery of one (1) Mini Bus, minimum 21-passenger capacity, Toyota Coaster or equal, meeting the salient characteristics and minimum specifications of this RFQ.

1 ________

0002 Vehicle registration and mandatory third-party liability insurance for CLIN 0001. 1 ________

Purchase and delivery of one (1) High-Roof Passenger Van, minimum 12-passenger capacity, Toyota HiAce or equal, meeting the salient characteristics and minimum specifications of this RFQ.

1 ________

0004 Vehicle registration and mandatory third-party liability insurance for CLIN 0003. 1 ________

0005 Total Price ________

CONTINUATION TO SF-1449

RFQ NUMBER 19KU2026Q0010

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

DESCRIPTION, SALIENT CHARACTERISTICS, AND DELIVERY REQUIREMENTS

I. Product Description

Purchase, registration and delivery of:

a. One (1) Mini-Bus, minimum 21-passenger capacity, Toyota Coaster or equal; and

b. One (1) High-Roof Passenger Van, minimum 12-passenger capacity, Toyota HiAce or equal.

The vehicles offered shall meet or exceed the minimum salient characteristics specified herein.

1. General Requirements

Offerors shall submit descriptive literature sufficient for the Government to determine whether the offered vehicles meet the minimum salient characteristics and specifications of this solicitation.

At a minimum, each quotation shall identify:

• Vehicle make;

• Vehicle model;

• Model year;

• Technical catalog or brochure;

• Manufacturer's specifications/data sheet; and

• Any additional documentation necessary to demonstrate compliance with the required salient characteristics.

Failure to provide sufficient technical documentation may result in the quotation being determined technically unacceptable.

2. Minimum Salient Characteristics. The offered vehicle shall meet or exceed the following minimum requirements:

One (1) Mini-Bus, minimum 21-passenger capacity, Toyota Coaster or equal, with the following minimum salient characteristics and required specifications

One (1) High-Roof Passenger Van, minimum 12-passenger capacity, Toyota HiAce or equal with the following minimum salient characteristics and required specifications

1. Model Year: 2025 or newer

2. Body Type: Mini-bus

3. Passenger Capacity: Minimum 21 passengers

4. Engine: Minimum 4-cylinders, Automatic

Transmission

5. Safety Features:

• Anti-lock Brake System (ABS) and Brake Assist (BA)

• Three-point safety belts and adjustable head restraints for all seating positions, including the driver.

• Rear-view camera & parking sensors

6. Front and rear air-conditioning system

7. Fabric seat upholstery

8. Window curtains

9. Automatic folding passenger door

10. Manufacturer warranty: Minimum 5 years or

100,000 km (whichever comes first). The Contractor agrees that the vehicle under this contract shall be covered by the most favorable commercial warranty the contractor provides to any customer for such items. The warranty shall be serviced/carried out in the State of Kuwait. Service workshops should be located in the State of Kuwait and are expected to be fully equipped to handle any work, from minor adjustments to all other levels of preventive maintenance & repair works with highly skilled trained staff to manufacturer standards

11. Safety: At least 4 stars (crash test ratings) from either (New Car Assessment Program (Euro NCAP, Australasian NCAP, Japan NCAP and/or USA National Highway Traffic Safety Administration (NHTSA) and the Insurance Institute for Highway Safety

(IIHS)).

1. Model Year: 2025 or newer.

2. Body Type: High-roof commuter passenger van.

3. Passenger Capacity: Minimum 12 passengers

4. Engine: 3.5L, 6-cylinder, Automatic

Transmission

5. Safety Features:

• Anti-lock Brake System (ABS) and Vehicle Stability Control (VSC)

• Three-point safety belts and adjustable head restraints for all seating positions, including the driver.

• Rear-view camera & parking sensors

6. Front and rear air-conditioning system

7. Fabric seat upholstery

8. Window curtains

9. Manufacturer warranty: Minimum 5 years or

100,000 km (whichever comes first). The Contractor agrees that the vehicle under this contract shall be covered by the most favorable commercial warranty the contractor provides to any customer for such items. The warranty shall be serviced/carried out in the State of Kuwait. Service workshops should be located in the State of Kuwait and are expected to be fully equipped to handle any work, from minor adjustments to all other levels of preventive maintenance & repair works with highly skilled trained staff to manufacturer standards

10. Safety: At least 4 stars (crash test ratings) from either (New Car Assessment Program (Euro NCAP, Australasian NCAP, Japan NCAP and/or USA National Highway Traffic Safety Administration (NHTSA) and the Insurance Institute for Highway Safety

(IIHS)).

Offers with Chinese vehicle brands (such as but not limited to: GAC, GEELY, DFM, CHANGAN, BAIC, BYD, Great Wall, Chery, MG and HAVAL) are not acceptable and will not qualify for the award.

3. Technical Acceptability

Only vehicles meeting or exceeding all minimum salient characteristics will be considered technically acceptable.

Vehicles failing to meet any mandatory requirement may be rejected as technically unacceptable.

4. Authorized Dealer Requirement

To be eligible for award, the offeror shall be a direct distributor, manufacturer, authorized dealer, or authorized representative licensed to conduct business in the State of Kuwait.

The successful offeror shall be authorized to:

• Register the vehicles for operation in Kuwait;

• Provide the manufacturer's in-country warranty;

• Perform warranty repairs through an authorized service facility located within Kuwait;

and

• Deliver vehicles fully compliant with Kuwait registration requirements.

5. Quotation Requirements

The quotation shall include:

• Vehicle make and model;

• Technical brochures/catalogs;

• Manufacturer's data sheets;

• Confirmation of compliance with all salient characteristics;

• Warranty information;

• Stock availability (if applicable); and

• Proposed delivery lead time.

II. Delivery Requirements

A. Delivery Location

U.S. Embassy Kuwait Masjid Al Aqsa Street Bayan, Kuwait Telephone: +965 2259-1253

B. Delivery Schedule

The Contractor shall deliver, register, and make available for Government acceptance all vehicles within 100 calendar days after receipt of the Purchase Order.

C. Vehicle Registration

The Contractor shall complete vehicle registration in the name of the U.S. Embassy Kuwait prior to delivery.

D. Delivery Procedures

Deliveries shall normally be made Sunday through Thursday, between 8:00 a.m. and 4:00 p.m., unless otherwise authorized by the Embassy.

E. Quotation Validity

Quotations shall remain valid for not less than sixty (60) calendar days from the quotation due date.

III Invoice and Payment

a. General. The Government shall pay the Contractor as full compensation for vehicle delivery, complete registration, inspection and Government acceptance of the firm fixed price stated in this purchase order.

b. Embassy payment terms are 30 days NET CREDIT. Payment is due within 30 days after the receipt of a proper invoice (as defined by 5CFR 1315.9-b).

c. Invoice is required to be sent electronically to the Embassy Finance Office email:

KuwaitDBO@state.gov to process for payment.

d. Payment inquiries: For better tracking and response time on payment inquiries, all payment related inquiries to be forwarded directly to KuwaitFMCInquiry@state.gov mailto:KuwaitFMCInquiry@state.gov

SECTION 2 - CONTRACT CLAUSES

52.252.2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

Clause/Provision Description Incorporated

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Deviation Aug 2025).

By Reference

52.203-17 Contractor Employee Whistleblower Rights. By Reference

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

By Reference

52.204-19 Incorporation by Reference of Representations and Certifications.

By Reference

52.204-91 Contractor identification By Reference

52.209-6

Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

By Reference

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. By Reference

52.222-19 Child Labor—Cooperation with Authorities and Remedies. By Reference

52.222-50 Combating Trafficking in Persons (Nov 2021). By Reference 52.223-23 Sustainable Products. By Reference

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024). By Reference

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation. By Reference

52.232-39 Unenforceability of Unauthorized Obligations.

(This clause prevents violations of the Anti- Deficiency Act (31 U.S.C. 1341)).

By Reference

52.233-3 Protest after Award. By Reference 52.233-4 Applicable Law for Breach of Contract Claim. By Reference 52.240-91 Security Prohibitions and Exclusions. Full Text

652.229-71 PERSONAL PROPERTY DISPOSITION AT

POSTS ABROAD (AUG 1999) By Reference

652.243-70 Notices. By Reference https://acquisition.gov/browse/index/far

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT

DOSAR 652.211-70 Branding and Marking (DEVIATION) (NOV 2025)

As a condition of this contract, the contractor shall ensure that all programs, funding, and assistance provided under this contract clearly acknowledge United States (U.S.) Department of State or U.S. Government support. All materials produced to communicate or promote a program, event, project, activity, or assistance under this contract, including but not limited to, invitations to events, press materials, event backdrops, podium signs, etc., must be marked with the standard, rectangular U.S. flag available at Guidance for Contracts and Grants - Contracts and Grants - U.S.

Department of State Brand System (brand.america.gov/document/547370). Policy exceptions to branding and marking requirements are outlined in the U.S. Department of State Foreign Affairs Manual 10 FAM 416, Policy Exceptions.

Foreign Audience: For materials intended for a foreign audience, the contractor shall mark materials with the standard U.S. flag and communicate that the program is supported by the U.S.

Government.

Domestic Audience: For materials intended for a domestic audience, the contractor shall mark materials with the Department of State seal available at Guidance for Contracts and Grants - Contracts and Grants - U.S. Department of State Brand System (brand.america.gov/document/547370) and the standard U.S. flag and communicate that the program is supported by the Department of State.

Subcontracts are subject to the Department of State marking requirements, and prime contractors must insert the substance of this clause, including this paragraph, in all subcontracts.

For all Department-funded awards, any publications shall include the following text: “This [report/article] was funded [in part] by the United States Department of State. The opinions, findings, and conclusions stated herein are those of the author[s] and do not necessarily reflect those of the United States Department of State.”

(End of clause) https://brand.america.gov/document/547370#/-/guidance-for-contracts-and-grants

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for vehicle(s) received and accepted by the Government the firm fixed price stated in this purchase order.

(b) Invoice Submission. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Invoices submission & payment terms instructions to vendors:

1. Embassy payment terms are 30 days NET CREDIT. Payment is due within 30 days after the receipt of a proper invoice (as defined by 5CFR 1315.9-b).

2. Invoice will be processed once vehicle is fully registered and received by the Embassy.

Please note, Embassy does not make any ADVANCE payments.

3. Proper invoice to include PR#, Purchase Order #, clear description of items/services ordered as per Government purchase order. (All the details should be in English language).

4. Banking information includes Account name, Bank name, branch and address, Account number, IBAN number, swift code to be provided separately.

5. Invoice is required to be sent electronically to the Embassy Finance Office email:

KuwaitDBO@state.gov to process for payment end of every month and/or end of every quarter.

6. Payment inquiries: For better tracking and response time on payment inquiries, all payment related inquiries to be forwarded directly to KuwaitFMCInquiry@state.gov

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to fulfil this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

mailto:KuwaitDBO@state.gov mailto:KuwaitFMCInquiry@state.gov

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

Offerors shall submit their quotations in three (3) separate, clearly labeled attachments, as identified in the table below:

• Attachment I – Introduction

• Attachment II – Technical Proposal

• Attachment III – Price Proposal

Each attachment shall be submitted in English, as a separate file and clearly marked with the corresponding attachment title.

Quotations that fail to include all required information may be determined non-responsive and excluded from further consideration.

To be considered for award, offerors shall submit a complete quotation package in English containing:

- SAM Registration

Prospective quoters are strongly encouraged, but not required, to register in the System for Award Management (SAM) at https://www.sam.gov.

• Quoters with an active SAM registration must provide their Unique Entity Identifier (UEI) number and are not required to complete FAR 52.204-90, since the required information is available through SAM.

• Quoters without an active SAM registration must complete FAR 52.204-90, Offeror Identification, included in full text in Section 5 – Representations and Certifications of the RFQ.

• Completed pricing schedule, including unit prices and total price;

• UEI number, if SAM-registered, or completed FAR 52.204-90, if not SAM-registered;

• Proposed delivery schedule in accordance with the RFQ requirements;

• Warranty information;

• Vehicle brand name, model, specifications, catalogs, and technical data sheets; and

• Evidence that the quoter is an authorized distributor, dealer, licensed dealer, or authorized representative in Kuwait.

• Any additional information necessary to demonstrate compliance with this RFQ.

• Offer Validity Period. Quotations shall remain valid for sixty (60) calendar days from the quotation submission deadline.

Failure to submit the required information may render the quotation non-compliant and ineligible for further consideration.

File Title Required Documentation (Tab 3)

Proposal Ref.

page

I

A tt ac hm en t I

In tr od uc tio n

1. Contractor's full name, address, and telephone number.

2. Valid Kuwait commercial license. Evidence that the quoter is an authorized distributor, dealer, licensed dealer, or authorized representative in Kuwait.

3. SAM Registration Prospective offerors are strongly encouraged, though not required, to register in the System for Award Management (SAM) at https://www.sam.gov.

• Offerors with an active SAM registration need only provide their UEI number.

• Offerors without an active SAM registration shall complete FAR 52.204-90, Offeror Identification.

II

A tt ac hm en t I

I – T ec hn ic al

Pr op os al

1. Vehicle make and model;

2. Technical brochures/catalogs;

3. Manufacturer's data sheets;

4. Confirmation of compliance with all salient characteristics;

5. Warranty information;

6. Stock availability (if applicable); and

7. Proposed delivery lead time.

8. A proof that offeror is an authorized dealer or a direct distributor or authorized representative in the State of Kuwait.

III

Pr ic e (K

W D

Complete Price Table for Vehicles and Registrations

ADDENDUM TO SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

THE FOLLOWING FAR SOLICITATION PROVISIONS ARE INCORPORATED BY

REFERENCE:

Provision Description Incorporated

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services By Reference

52.214-34 Submission of Offers in the English Language. By Reference

THE FOLLOWING DOSAR PROVISIONS ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official.

The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Management Officer, at +965-2259-1516. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520.

(End of provision)

SECTION 4 - EVALUATION FACTORS

Award Determination

The award will be given to the lowest-priced, technically acceptable, and responsible offeror.

Failure to comply with solicitation instructions or submission requirements may result in a quotation being deemed unacceptable and ineligible for award. The Government may reject quotations that are unreasonably high or low.

The Government intends to evaluate an award without discussion but reserves the right to conduct discussions in accordance with FAR 12.203 and 12.204 if determined to be in the Government’s best interest.

Evaluation Process

Quotations will be evaluated in the following order:

(a) Completeness Review Quotations will be reviewed to confirm submission of all required information, including pricing, technical data, and representations/certifications.

• SAM Registration:

o Offerors with an active SAM registration need only provide their UEI number;

completion of FAR 52.204-90 is not required.

o Offerors without an active SAM registration must complete FAR 52.204-90

(Offeror Identification) in Section 5.

o Offerors are strongly encouraged to maintain an active SAM account

(b) Technical Acceptability The Government will evaluate whether the proposed services meet the requirements described in Section 3 and other parts of this RFQ. Evaluation will focus on:

Technical acceptability will be evaluated on a pass/fail basis and will be determined by the Offeror's demonstrated compliance with the minimum vehicle specifications, Offeror license as an authorized dealer and/or seller in the State of Kuwait, delivery time, submission requirements, and all solicitation terms and conditions.

(c) Price Evaluation Price will be evaluated for reasonableness in accordance with FAR 12.204(a).

(d) Responsibility Determination The apparent successful offeror will be determined responsible under FAR 9.104-1, considering factors such as:

• Adequate financial resources or ability to obtain them.

• Satisfactory record of integrity and business ethics.

• Necessary organization, experience, skills, equipment, and facilities.

• Ability to perform within the required timeframe.

SECTION 5 - REPRESENTATIONS AND CERTIFICATION

52.204-90 Offeror Identification

If the Offeror will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision— Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision;

or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address.

Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas

Submit a request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau ( https://www.nato.int/structur/ac/135/about/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

(NCAGE Code Request Tool)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a “doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name Immediate owner Highest-level owner Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(3) If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order.

(End of provision)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/Codification/CageTool/home

(a) Definitions. As used in this provision-

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations mean engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan mean—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations mean business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable

FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception of trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreement notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx

(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier,…