Amendment No. 00001 to 19KS7025Q0052_Multilateral Summit Planning Services.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 4

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

00001 See block 16c.

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

General Services Office American Embassy Seoul, Korea

Contracting Officer

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code)

X

9A. AMENDMENT OF SOLICITATION NO.

RFQ19KS7025Q0052

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE September 12, 2025

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return __ copy to the issuing office.

Multilateral Summit Planning Services

The purpose of this Amendment No. 00001 is to:

Revise and delete wordings to the solicitation, as listed in I below, Except at provided herein, all terms and conditions of the document referenced in Item 9A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Tina Wong / CO 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

September 12, NSN 7540-01-152-807030-105 STANDARD FORM 30 (REV. 10-83) PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA FAR (48 CFR) 53.24

I. SOLICITATION REVISION

PAGE 6 and 7 shall be changed as below.

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this contract for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, all direct expenses, overhead and profit.

Total Price

A.1 Prices will be in Korean Won for local vendors/offerors and in US Dollars for US vendors/offerors.

A.2 VALUE ADDED TAX (VAT)

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy is exempt from state taxes (Department of state tax identification number DOS 54-1352940) and has a tax exemption certificate with the host government.

A.3 Payment

- Payment will be made within 30 days of submission of accurate invoices and acceptance of deliverables by the U.S. Embassy Seoul.

- Advance payment is not allowed.

- Partial payment is not accepted.

PAGE 8 and 9:

1) Travel and Visa Support - shall be changed as below.

• Assist participants with U.S. visa applications, including issuance of invitation/support letters and coordination with U.S. Embassy.

• Manage all travel arrangements for 45 participants, including roundtrip international flights and domestic U.S. flights (including connecting flights). Ground transportation details are provided under No. 3) Ground Transportation. This scope covers booking, ticketing (refundable and changeable fares only), and any necessary changes, in compliance with the Fly America Act and applicable Open Skies agreements.

• Participants will be from the United States, Japan, and Korea, but flights should generally originate from Washington, D.C., Tokyo, and Seoul to Honolulu, recognizing that actual departure locations within each country may vary. All tickets must be purchased as changeable.

From 2) Accommodation and Meals : “Arrange and cover” shall change as “Arrange and provide.”

3) Ground Transportation - shall be changed as below.

• Provide group ground transportation for one day of the summit, consisting of either (a) a 63-passenger chartered bus or (b) a 54-passenger chartered bus plus a mini bus, for 9 consecutive hours.

• Provide ground transportation between participants’ residences / lodging and airports in their home countries, as well as in Hawaii (except for the one day of chartered bus service noted above).

• Provide dedicated staff to coordinate participant movement at the summit, including oversight of charter bus service.

From 4) Venue and Event Management: “Arrange audiovisual (AV) rental” shall change as “Provide audiovisual (AV)”

PAGE 9 and 10:

6) Additional Arrangements shall be changed as below.

• Coordinate the design and printing of participant materials including badges, agendas, signage, banners, etc. Manage printing and producing participant materials.

• Document the summit through a written summary for Embassy reporting.

• Coordinate icebreaker activities with input and approval from the U.S. Embassy (networking reception and similar events), as requested by the U.S. Embassy.

Note: All deliverables and content generated under this agreement, including but not limited to printed materials, and written reports, shall be the sole property of the U.S. Embassy Seoul.

The contractor shall retain no ownership or distribution rights.

PAGE 11:

5. Evaluation Criteria part shall be deleted.

PAGE 19 and 20:

2) Past Performance and References - shall be changed as below.

• A list of comparable international conferences, youth programs, or government-funded events managed within the past five years.

- Experiences managing international conferences in the United States including participant travel and logistics.

- Familiarity with U.S.–ROK–Japan trilateral engagement and youth programs.

- Experiences working with U.S. Government.

- Experiences that deal with travelers / participants from Korea and Japan.

• Include project names, dates, client organizations, value of contracts (or grants), scope of services provided, and client points of contact (with email and phone number).

• The U.S. Embassy may contact references to verify past performance.

5) Cost Breakdown - shall be changed as below.

• Provide a detailed breakdown by category (travel, lodging, ground transportation meals, venue, AV, printing, staffing, etc.).

9) Financial Status Sheets for the past 2 years - shall be deleted.

Page 23:

The first paragraph shall be changed as below.

The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor. The evaluation process shall include the following:

Tina Wong / CO