QA 19KE5026Q0082 v2.pdf

NO QUESTION ANSWER REFERENCED SECTION

IN CONTRACT

1. 1. Casing Specification

We would also like to clarify that we do not supply or install heavy-duty casing. Our standard casing for this scope of work is

Mild Steel Casing, Class B for all boreholes drilled in the country. The quotation should therefore be revised to reflect this specification.

Kindly review and amend the quotation accordingly, particularly with regard to the drilling depth with casing quantities, and casing specification.

These clarifications are important to ensure that the technical scope is clearly defined before commencement of the works and to avoid misunderstandings or disputes arising from variations during execution.

Heavy duty refers to the already specified pipe (

Class B Mild steel.). This differentiates it from PVC, CPVC, HDPE alternatives that are NOT allowed for the contract.

2 J.A(2)–(3), p. 48; DOSAR 652.242-73(b), p.

J.A(2)–(3) place the Kenyan establishment and

NCA / NEMA / Water Resources Authority registration requirements on the offeror, while

652.242-73(b) provides that a subcontractor or joint venture partner actually performing the work agrees to the authorisation and licensing warranty. May a U.S.-registered offeror satisfy

J.A(2)–(3) through such a partner, and if so what evidence must accompany the quotation? If not, is a U.S. offeror eligible for award?

Per the solicitation requirements under Section J, the offeror shall demonstrate compliance with this section. The Offeror’s proposal will be evaluated in accordance with the provisions in the same section.

3 J.A(5), p. 48; J.B, p. 50; Section K, p. 52 Any submissions presented by the Offeror and performance history attributed to the sub-contractor

Will the past performance of the proposed

Kenyan drilling subcontractor be credited to the offeror for J.A(5) and for the FAR 9.1 responsibility determination?

will be reviewed on its own merit and will be used to evaluate performance of the main contractor.

4 A.1.2.1–A.1.2.4, pp. 9–10; Appendix 3, p. 70;

FAR 52.236-21, p. 30

Section A and Appendix 3 describe two different wells. Section A prices a 225 mm hole with 153 mm casing and 60 m of screen; Appendix 3 shows a Ø14" hole with

Ø16" surface casing, Ø10" casing and 12 m of screen, ending at 300 m. Total depth appears as 300 m (Appendix 3), 320 m

(A.1.2.4 casing), 360 m (A.1.2.1 heading) and 401 m (A.1.2.3 line items).

(a) Which document governs the design?

We request that one controlling design be issued by amendment before the quotation deadline.

(b) What is the design total depth?

(c) Will drilling be paid at the quoted unit rates for metres actually drilled, and is

A.1.2.3.F ("> 400.0m", qty 1) a provisional rate for additional depth?

(d) A.1.2.2.A specifies a hole opener "to the depth of 200 meters" but prices 24 m. Which applies?

(e) Is the surface casing 10" × 24 m (A.1.2.2.B) or Ø16" × minimum 20 m (Appendix 3)?

Total drilling depth – 360m, Total Sleeve/Screen depth – 360m.

Pricing table A.1.2 provides for quotes for various drilling depth thresholds to allow for variations during construction. The quoted pricing will be firm fixed for the unit price and payment will be made for actual depths drilled.

Appendix 3 design assumes

300 metre depth. However, based on the actual site conditions this drilling depth may extend to

360m.provided site conditions allow. The pricing table A1.2. allows for quotes up to the 400 metre depth.

5 A.1.2.6–A.1.2.7, p. 10; D.2.4, p. 15; FAR

52.243-4, p. 30

No acceptance yield, drawdown limit or water-quality standard is stated, and there is no dry-hole or abandonment provision, yet aquifer testing is priced as a fixed 24 + 6 hours.

(a) What results constitute satisfactory completion of the required tests and acceptance of the borehole?

(b) If the borehole is dry or falls below the criterion, how are the Contractor's costs treated under a firm-fixed-price contract?

(c) Is re-drilling at an alternative location within scope, or a change under 52.243-4?

The amount of water obtained from the drilling cannot be used as a criteria for drillers performance and therefore the contractor will be paid as per work performed, including test pumping procedure. This therefore doesn’t affect quotation.

Re-drilling is not in the scope of this contract if necessary a contract modification would need to be awarded before additional work can be performed.

6 A.1.2.2, p. 9; Appendix 3, p. 70; Appendix 6,

p. 74; FAR 52.236-3, p. 29

Are the "drilling consultant's documents" referred to at Appendix 6, or any hydrogeological or geophysical report or nearby borehole log for Runda, available for release?

Please also confirm the expected strata: the heading "Ground Sub-Surface Control under The

Swampy Conditions" appears inconsistent with the static water level of approximately 277 m shown on Appendix 3.

The consultants hydrological/geological report will be made available to the successful awardee.

All factors have been captured in the drilling design, including swamp conditions. The offeror is only expected to quote as per specifications provided.

The substrata control is incorporated in the design.

The surface has history of top surface marshy conditions indicating that we are in the vicinity of a swampy area. The A&E design and survey done, guides the drilling. The information that the area has swamp history only guides the driller to plan for appropriate rigging and mobilization.

7 A.1.2.8, pp. 10–11; Appendix 1, p. 68;

Appendix 7, pp. 75–76; Appendix 8, pp. 77–

80.

(a) Appendix 7 states the Grundfos MS6000 motor start method is direct-on-line, while

A.1.2.8.B and Appendix 8 specify an 18.5 kW panel with a star-delta starter recommended. A canned three-lead submersible motor cannot be star-delta started. Please confirm the starter type and the panel kW rating.

(b) Is the Grundfos SP 17-27 (Product No.

12A01927) a mandatory brand name, or will an equal delivering 17 m³/h at 222 m in AISI 304 with drinking-water approval be accepted?

(c) Is the rising main 2.5" (A.1.2.8.E) or DN50 /

2" (Appendix 1, item 03)? If the diameter is selected after award from test results, how is the difference priced under firm fixed price?

(d) Is the water meter contractor-furnished

(A.1.2.8.D) or provided by Nairobi Water

(Appendix 1, item 15)?

The controller for the pumping is specified under pricing section A.1.2.8 B therefore , the issue of DOL or Star Delta will be addressed by the controllers.

The brand is not mandatory, but the offeror shall demonstrate that the proposed pump is technically equivalent to the specified brand/make.

Any changes arising from the outcome of the pumping test is NOT for discussion at this stage. We shall work with what is specified.

8 Attachment 4, p. 66; J.D, p. 51; G.2.1, p. 22;

Section F, p. 21; FAR 52.211-12, p. 16.

Attachment 4 requires the price total in Kenya

Shillings, while the magnitude, the insurance limits and the $500 per day liquidated damages are stated in U.S. dollars.

(a) In which currency must the quotation be submitted and the contract priced?

(b) If Kenya Shillings, what exchange rate applies to the stated magnitude and to liquidated damages?

(a) The quotation must be submitted in Kenya

Shillings, the contract will be quoted in the same currency.

(b) The exchange rate ruling at the time of contract award will apply.

(c) No adjustments are allowed under this type of contract.

(c) Is any adjustment available for currency fluctuation?

(d) Where award is to a U.S. entity, will payment still be made in local currency, and to what form of account?

(d) Provide a local currency account.

9 Attachment 4, p. 66; A.1.2, pp. 9–11.

May the Section A pricing table be mapped into the sixteen Attachment 4 divisions, with inapplicable divisions left blank? Which document controls in the event of a discrepancy?

Attachment 4 Divisions should be tailored to applicable line items and the total must match the total bid amount in the pricing table.

10 G.1.0–G.1.3, p. 22; Attachment 3, p. 65;

Attachments 1–2, pp. 63–64; SF-1442 blocks

12A and 13B, pp. 4–5.

G.1.0 requires payment protection at 50% of contract price under 52.228-13; the Attachment 3 sample bank guaranty states 20% to final acceptance and 10% thereafter; SF-1442 block

12A refers to performance and payment bonds while SF-25 and SF-25A are marked

"RESERVED" and "N/A".

(a) Which instrument is required?

(b) Is the amount 50% or 20%?

(c) Are SF-25 and SF-25A required?

(d) Please confirm the entries at SF-1442 blocks

12A and 13B.

Attachment #3- Sample Letter of Bank Guaranty is required.

SF1442 Blocks 12A and 12B have been updated.

Solicitation Amendment

11 G.9.0, pp. 25–26; G.4.2, p. 24; FAR 52.236-

7, p. 29.

G.9.0 makes the Government responsible for zoning approval and initial building permits, while G.4.2 and 52.236-7 place requisite licenses and permits on the

Contractor.

The contractor shall ensure all statutory compliance and is responsible for all fee payments attributable to the drilling contractor .

Actual statutory fees attributable to the client, U.S.

Government will be paid directly by the U.S.

Embassy.

(a) Who obtains and pays for the Water

Resources Authority drilling authorization and abstraction permit, and any NEMA license?

(b) Have these been obtained for the

LOCHAB site, and may copies be released?

(c) If not, and they are the Contractor's responsibility, will the 30 construction working days run from the date they are issued?

Client is working with the Consultant to have the permit ready by the commencement of the drilling/Notice to procced.

Borehole utilization permit will be obtained by the client upon successful drilling , but the contractor shall arrange for water testing through WRA.

For any other permit involving drilling contractor responsibility( licenses, rigging, Machinery, transportation, disposal…) must be obtained by the driller., 30 days will commence upon issuance of Notice to proceed. By then; the relevant clients’ support will have been done.

12 SF-1442 block 11, p. 4; FAR 52.211-10 and 52.211-12, p. 16; Section E, pp. 17–

19; G.5.2, p. 24.

Please confirm the controlling timeframes:

(a) commencement — 5 calendar days

(block 11) or 10 calendar days (52.211-10);

(b) preconstruction conference — 5 days

(deliverables table, p. 19) or 10 days

(narrative, p. 18);

(c) personnel biographies at 5 days against the 10 calendar days allowed by G.5.2 for the worker list, and whether the 10-day security screening period is excluded from the performance period;

(d) notice of delay — Section E, p. 17 reads

"not more than ten (5) days";

(a) Timeframes 5 calendar days after notice to proceed . See solicitation amendment.

(b) As in (a) above.

(c) See solicitation amendment. The 5 days is excluded from the performance period.

(d) See solicitation amendment.

(e) Actual construction days means days vendor at site and liquidated damages accrue from the date of completion of construction per

(e) how the 30 actual construction working days is computed, and the date from which liquidated damages begin to accrue.

agreed construction schedule at the commencement of the project.

13 Section H, pp. 27–28; FAR 52.213-4, pp.

36–42 and Alternate I, pp. 42–43; G.4.1, p.

24.

Please confirm:

(a) that 52.216-7, 52.232-18 and 52.232-22 are deleted as inapplicable to a firm-fixed-price construction contract;

(b) that the Buy American statute and the

Recovery Act construction material provisions at 52.213-4(b)(1)(xviii) and

Alternate I do not apply to work performed entirely in Kenya, and which trade-agreement rules govern material origin;

(c) that no U.S. wage determination applies and that Kenyan labour law governs wages, hours and leave, notwithstanding the references to the Service Contract Labor

Standards and Executive Orders 14026 and

13706.

(a) (b) (c) All clauses include apply unless otherwise indicated.

14. L.2, p. 54; SF-1442 blocks 13A–13B, p. 5;

FAR 52.213-4(c), p. 41; Section I, p. 47;

Attachment 6, p. 71; letter, p. 1.

(a) Please provide the NAICS code and small business size standard, which are not filled in at 52.204-8(a)(1)–(2), and confirm that this acquisition is not set aside.

(a) NAICS Code 237110 No Set Aside.

(b) See Solicitation Amendment.

(b) Please confirm SF-1442 blocks 13A

(copies, hour, date) and 13B (offer guarantee), which are blank.

(c) Please confirm the internet address left blank at 52.213-4(c).

(d) Attachment 6, "Specifications", contains only a list of appendices and Section B contains no scope narrative. Will a technical specification be issued by amendment?

(e) Please confirm that the 14 August 2026, 10:00 a.m. deadline is Nairobi local time.

(c) https://www.acquisition.gov/browse/index/far

(d) See page 72 to 80.

(e) See solicitation amendment. August 19, 2026

East African Time.

https://www.acquisition.gov/browse/index/far