19JM3726Q0013_RFQ_Pool Maintenance Services.pdf

SWIMMING POOL MAINTENANCE

AT USG OWNED FACILITIES AND RESIDENCES

REQUEST FOR QUOTATION

SEPTEMBER 21, 2026

UNCLASSIFIED

U.S. Embassy Kingston

Facilities Maintenance

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19JM3726Q0013, Prices, Block

• Continuation To SF-1449, RFQ Number 19JM3726Q0013, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not

Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16218236

PAGE 1 OF 51 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19JM3726Q0013

6. SOLICITATION ISSUE

DATE

09/21/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Handel Blake

b. TELEPHONE NUMBER(No collect calls) 876-702-6393

8. OFFER DUE DATE

LOCAL TIME

2:00 PM

9. ISSUED BY CODE JM370 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: GSO

KINGSTON 6

JAMAICA

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: GSO

KINGSTON 6

JAMAICA

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: GSO

KINGSTON 6

JAMAICA

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: FMC

KINGSTON 6

JAMAICA

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

10/23/2026

JEFFREY STROUP

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19JM3726Q0013

PRICES, BLOCK 23

1. SCOPE OF SERVICES

The purpose of this fixed price contract is to obtain Pool Maintenance Services for the U.S.

Embassy in Kingston. The contractor shall furnish all managerial, administrative, supervisory and direct labor personnel, vehicles, equipment, tools, supplies, transportation and other resources necessary to perform the required services.

Service Locations:

1. Colin Powell Residential Plaza, 211a Constant Spring Road

2. 5 Cookham Dene, Kingston 6

3. 4 Edgecombe Avenue, off Jacks Hill Road, Kingston 6

2. PERIOD OF PERFORMANCE

This contract shall be for a one-year period from the date of the Notice to Proceed.

3. NOTICE TO PROCEED

After contract award and submission and acceptance of required insurance certificates, permits and schedules, the Contracting Officer shall issue a Notice to Proceed (NTP). The Notice to

Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

4. PRICING

The monthly firm fixed prices shall include all direct and indirect costs necessary to perform

Standard Services, except the separately priced Defense Base Act (DBA) insurance CLIN. Prices shall include labor, overtime, benefits, statutory employee obligations, licenses, communications, vehicles, maintenance, fuel, equipment, transportation, material, chemicals, overhead, general and administrative expenses and profit.

This base period of performance shall commence on the date specified in Notice to Proceed and continue for a period of twelve (12) months.

4.1.VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy will provide a zero-rating approval letter from the host government.

CLIN Description Qty UOM Unit Price

(JMD$)

Total Price

(JMD$)

To maintain the 55,000 US Gallon swimming pool located at Powell

Plaza Residential Facility at a safe and acceptable level for the daily use

12 months

To maintain the 18,000 US Gallon swimming pool located at the Chief of Mission Residence at a safe and acceptable level for the daily use

12 months

To maintain the 12,000 US Gallon swimming pool located at the

Deputy Chief of Mission Residence at a safe and acceptable level for the daily use

12 months

004 Defense Base Act Insurance 1 Lump sum

TOTAL YEAR PRICE: J$

RFQ NUMBER:19JM3726Q0013

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. PERFORMANCE WORKS STATEMENT

The American Embassy in Kingston requires the service of a qualified contractor to maintain swimming pool in accordance with Safety Health & Environmental Management (SHEM) standards at the Powell Plaza residential Facility at 211A Constant Spring Road, the Chief of

Mission Residence at 5 Cookham Dene, and the Deputy Chief of Mission Residence at 4

Edgecombe.

The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all required transportation, equipment, tools, supplies and materials for the services.

Under this contract, the Contractor shall:

• Physical - clean and ensure effective filtration and circulation.

• Chemicals – proper water balance and Ph (all chemicals to be provided by contractor).

• Biological – Adequate disinfection and algae control.

2.0 HOURS OF PERFORMANCE

The Contractor shall schedule all works during normal working hours, defined as 7:15 to 16:00

Monday to Friday, excluding local and US government holidays, unless approved in advance by the Contracting Officer's Representative (COR) or Facility Management (FAC) representative.

3.0 ACCESS AND STANDARDS OF CONDUCT

3.1 General

The Contractor shall designate a representative who shall supervise the Contractor's workers and be the Contractor's liaison with the American Embassy. The Contractor's employees coordinate access times and dates with the COR/FAC representative.

3.2 Standards of conduct

The Contractor shall maintain satisfactory standards of employee competency, conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary.

4.0 WORK REQUIREMENTS

4.1 General

The Contractor shall designate a representative to supervise the Contractor's workers and act as the Contractor's liaison with the American Embassy. The Contractor's employees must coordinate access times and dates with the COR/FAC representative.

4.2 Work Tasks

The Contractor shall perform the following tasks:

4.2.1 The specific objectives shall be:

• to maintain the 55000 US Gallon swimming pool located at Powell Plaza Residential

Facility at a safe and acceptable level for the daily use of occupants and their guests.

• to maintain the 18 000 US Gallon swimming pool located at the Chief of Mission

Residence at a safe and acceptable level for the daily use of occupants and their guests.

• to maintain the 12 000 US Gallon swimming pool located at the Deputy Chief of

Mission Residence at a safe and acceptable level for the daily use of occupants and their guests.

4.2.2 Pools require frequent brushing of walls and bottoms, skimming leaves and other floating debris.

4.2.3 The swimming pools at all three locations must be visited two times per week, Mondays and Thursdays, by an expert to check the water and chemical balance, replenishment of chemicals to maintain proper Ph balance and monitor the equipment.

Chemicals:

1. Suitable testing equipment must be used to ensure accurate results. All glassware and plasticware should be thoroughly washed and rinsed after each testing session. The test methodology specified by the manufacturer of the test kit should be strictly followed.

2. Water samples for chemicals testing should be tested immediately after collection. Water should be sampled from a depth of at least 450mm using an inverted plastic (not glass) beaker in a location away from the inlets. Water sampling points closer to the outlets, gutters or wet deck return, should be selected because it represents the quality of the water leaving the pool. The plastic beaker should be rinsed in the pool water, emptied and then the sample taken by plunging the inverted plastic beaker into the pool, inverting and lifting in one scooping motion in the direction opposite to the water current.

3. Chlorine, pH, total alkalinity and calcium hardness must be kept at acceptable and safe levels. The acceptable pH range is 7.2-7.6.

4. Maintain free chlorine levels continuously between 3-7 parts per million.

5. Maintain the ideal range of water hardness of 200-400 ppm measures as calcium chemical changes in the pool.

6. Maintain total alkalinity levels continuously between 80 and 120 parts per million.

7. Maintain cyanuric acid levels continuously between 30-80 parts per million.

8. Test pool at each visit and keep a cautious record in the logbook. A record of test results will allow observation of the true profile of the chemical changes in the pool.

9. Proper management of the pool chemistry requires the use of a number of hazardous chemicals such as oxidizers and corrosives. Ensure that personnel who maintain pools are properly trained in safe handling.

10. Chemicals should only be added after proper testing and at least 2 hours prior to pool use.

Contractors will need to schedule cleaning times appropriately (i.e., early mornings, or as directed by COR)

4.2.4 Any impediments to the safe function of the swimming pools must be reported to the

COR immediately upon discovery.

4.2.5 Clean and scrub decking and coping.

4.2.6 Clean pool bottom and side walls thoroughly with proper brush to remove algae and any unwanted build up.

4.2.7 Clean pump filters and sand filters. Report deficiencies to COR immediately.

4.2.8 Clean strainers, skimmers baskets, and overflow.

4.2.9 Use only non – abrasive cleaners.

4.2.10 Vacuum the pool a minimum of twice weekly or more frequently as required to maintain clean water.

4.2.11 Check and maintain water levels to ensure adequate circulation and efficiency of the pumps.

4.2.12 check pumps and report any deficiencies to the COR immediately.

4.2.13 Perform chemical tests.

4.2.14 Check water temperature, record in logbook.

4.2.15 Check pool area for quality and environment (humidity, insects, mold, leaks, rodents, etc.)

4.2.16 Backwash and service filter regularly and thoroughly minimum of once weekly but more often as required.

4.2.17 Verify that all lifesaving equipment is in designated place. Report any damage or missing items to COR.

4.3 Safety requirements.

4.3.1 Contractor shall provide all Personal Protective Equipment (PPE) for the workers as per the requirement of the site and training to contractor staff on proper use and wear of PPE. Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the Contractor’s expense. Contractors will use all safety items e.g., chemical handling PPE for hazardous chemicals, flotation device if single contractor. If the contractor has difficulty providing appropriate PPE, the contractor must coordinate for their temporary use.

4.3.2 Contractor will not leave the work site in an unsafe condition or any other condition that might cause injury to personnel, damage to existing work, plants, or equipment.

4.3.3 General

The contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; avoid interruptions of Government operations and delays in project completion dates; and control costs in the performance of this contract.

For these purposes, the contractor shall provide the following training:

4.3.3.1 Hazardous materials handling - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents.

4.4 Submittals

4.5.1 Submit complete detailed procedure for the swimming pool maintenance.

4.5.2 Samples.

4.5.2.1 MSDS for all chemicals.

4.5.2.2 Test containers are good and clean.

4.5.2.2 Chemicals are not expired

4.5.3 Contractor Quality Control Plan

At a minimum, the Quality Control Plan must identify who on the contractor staff is primarily responsible for quality control, what documentation they will use, when checks will be performed and what tools will be used to verify compliance with the contract.

5.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

Contractors shall procure, supply, transport, and provide all labor, materials, tools and plant and equipment required for completion of the works. The contracting officer or his representative approves all materials used before commencement of work.

6.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

None furnished.

7.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

7.1 Plan:

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

7.2 Surveillance:

The COR/FAC representative will receive and document all the complaints from Government personnel regarding the services provided. If appropriate, the COR/FAC representative will send the complaints to the Contractor for corrective action.

7.3 Standard:

The performance standard is that the Government receives no more than one (1) customer complaint. The COR/FAC representative shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

7.4. Procedures:

7.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR/FAC representative.

7.4.2 The COR/FAC representative will complete appropriate documentation to record the complaint.

7.4.3 If the COR/FAC representative determines the complaint is invalid, the COR/FAC representative will advise the complainant. The COR/FAC representative will retain the annotated copy of the written complaint for his/her files.

7.4.4 If the COR/FAC representative determines the complaint is valid, the COR/FAC representative will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR/FAC representative shall determine how much time is reasonable.

7.4.5 The COR/FAC representative shall, as a minimum, orally notify the Contractor of any valid complaints.

7.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR/FAC representative. The

COR/FAC representative will review the matter to determine the validity of the complaint.

7.4.7 The COR/FAC representative will consider complaints as resolved unless notified otherwise by the complainant.

7.5 Quality Control Check List

1. Water Chemistry:

• Regularly test and balance the water chemistry, including pH levels, chlorine or other sanitizers, alkalinity, and calcium hardness.

• Ensure that the chemical levels are within recommended ranges to prevent issues like eye irritation or bacterial growth.

2. Filtration System:

• Check and clean the pool's filtration system regularly to ensure proper circulation and removal of debris.

• Replace or clean filters as needed to maintain efficient filtration.

3. Water Circulation:

• Ensure that the water circulation is adequate to prevent stagnation and promote uniform distribution of chemicals.

4. Skimming and Cleaning:

• Regularly skim the pool surface to remove leaves, insects, and other debris.

• Vacuum the pool floor and walls to eliminate dirt and algae.

5. Safety Measures:

• Inspect and maintain safety equipment such as life rings, life jackets, and pool alarms.

• Ensure that pool drains, and suction fittings comply with safety standards.

6. Structural Integrity:

• Inspect the pool structure for cracks, leaks, or any signs of damage.

• Address any issues promptly to prevent further damage.

7. Compliance with Regulations:

• Ensure that the pool complies with local health and safety regulations.

7.6 The contractor will notify the COR/FAC representative when he considers his work is completed. The COR or designated representative and the contractor will then do an inspection of the work to verify completion.

8.0 CONTACTS

All questions about the technical aspects of the work should be directed to the COR/FAC representative (or CO if the COR/FAC representative is unavailable). Contract-related questions will be directed to the Contracting Officer.

SECTION 2 - CONTRACT CLAUSES

FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The current text of FAR and DOSAR clauses is available through Acquisition.gov.

Clause Title Date

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.204-9 Personal Identity Verification of Contractor

Personnel

JAN 2011

52.204-13 System for Award Management Maintenance NOV 2025

52.204-19 Incorporation by Reference of Representations and

Certifications

DEC 2014

52.209-6

Protecting the Government's Interest When

Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily

Excluded

NOV 2025

52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations

NOV 2025

52.222-19 Child Labor—Cooperation with Authorities and

Remedies

NOV 2025

52.222-50 Combating Trafficking in Persons NOV 2025

52.225-14 Inconsistency Between English Version and

Translation of Contract

FEB 2000

52.226-8 Encouraging Contractor Policies to Ban Text

Messaging While Driving

MAY 2024

52.228-3 Workers' Compensation Insurance (Defense Base

Act)

JUL 2014

52.232-33 Payment by Electronic Funds Transfer—System for

Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest After Award NOV 2025

52.233-4 Applicable Law for Breach of Contract Claim NOV 2025

52.244-6 Subcontracts for Commercial Products and

Commercial Services

NOV 2025

652.228-71 Workers' Compensation Insurance (Defense Base

Act)—Services

FEB 2015

652.242-73 Authorization and Performance AUG 1999

652.243-70 Notices AUG 1999

Note: FAR 52.229-6, Taxes—Foreign Fixed-Price Contracts, is not included because the anticipated total value, including options, is not expected to exceed the current Simplified

Acquisition Threshold of $350,000. If the anticipated value exceeds that threshold before issuance or award, the Contracting Officer shall revalidate its applicability.

II. APPLICABLE CLAUSES PROVIDED IN FULL TEXT

52.212-4 – TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

The version of FAR 52.212-4 prescribed by the Department of State FAR Overhaul Part 12 class deviation and in effect on the solicitation date applies to this acquisition. The Contracting Officer shall insert the complete, current deviation text of FAR 52.212-4 before issuance of the solicitation.

52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days before contract expiration.

(End of clause)

52.217-9 - OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the

Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

652.215-70 - EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the

Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED PRICED) (AUG

1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices by email to

KingstonInvoices@state.gov. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e)

The Embassy recently moved to the myILMS Payment Portal that allows you to submit invoices online through a centralized website. The platform gives you visibility on the status of your payment. The system sends email notifications when there are new purchase orders generated for your company or there is a change in invoice status.

To request a myILMS account, please visit https://mygrants.servicenowservices.com/procurement. Click the Create an Account button; then, click the Create a myILMS Vendor Account button. After creating your account, you can access quick guides to find orders, create and submit invoices, and learn other system navigation tips.

Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c) https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c) https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmygrants.servicenowservices.com%2Fprocurement&data=05%7C02%7CCurtisAL%40state.gov%7Ce36886c3402c4b81e3e808dee10a5c5e%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C639195631814358174%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=K2xROmVmdEyaRvWA1vPfEbjFE%2B%2FgPI79cuBT6JzXV9A%3D&reserved=0

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

*If a U.S. Federal holiday falls on a Sunday, the holiday will be observed on the following Monday.

If it falls on a Saturday, it will be observed on the preceding Friday.

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock

Month Date Day Holiday Country

January 1 Thursday New Year’s Day U.S./Jamaican

January 19 Monday Martin Luther King Jr. Day U.S.

February 16 Monday Washington’s Birthday U.S.

February 18 Wednesday Ash Wednesday Jamaican

April 3 Friday Good Friday Jamaican

April 6 Monday Easter Monday Jamaican

May 23 Saturday Labor Day Jamaican

May 25 Monday Memorial Day U.S.

June 19 Friday Juneteenth U.S.

July 4 Saturday Independence Day U.S.

August 1 Saturday Emancipation Day Jamaican

August 6 Thursday Independence Day Jamaican

September 7 Monday Labor Day U.S.

October 12 Monday Columbus Day U.S.

October 19 Monday National Heroes Day Jamaican

November 11 Wednesday Veterans Day U.S.

November 26 Thursday Thanksgiving Day U.S.

December 25 Friday Christmas Day U.S./Jamaican

December 26 Saturday Boxing Day Jamaican requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of

Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by

21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting

Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Building Engineer.

III. SOLICITATION-SPECIFIC CONTRACT REQUIREMENTS

A. DEFENSE BASE ACT INSURANCE – SPECIAL PRICING AND PAYMENT

DBA insurance shall be separately priced under CLIN 004 for the Year. The DBA premium shall not be included in monthly Standard Service prices.

The Contractor may invoice the applicable DBA CLIN in full at the beginning of the applicable performance period after providing evidence of coverage and insurer premium documentation.

The amount invoiced shall not exceed the awarded DBA CLIN price.

If exercise of FAR 52.217-8 causes an additional DBA premium not included in the preceding period's premium, the Contractor shall submit supporting documentation. Any adjustment must be authorized in writing by the Contracting Officer before invoicing.

B. INSURANCE REQUIREMENTS

In addition to DBA insurance, the Contractor shall maintain insurance required by applicable

Jamaican law and coverage adequate for the risks of performance, including Public Liability, Automobile/Motor Vehicle Liability, Employers' Liability, and any other legally required coverage.

Evidence of required insurance shall be provided within ten (10) calendar days after award and before performance.

C. PAYMENT SCHEDULE AND INVOICE SUBMISSION

Recurring Standard Services shall be invoiced monthly after performance and Government acceptance. Temporary Additional/Emergency Services shall be separately identified by date, location, CLIN, quantity, unit price, and total. The monthly invoicing rule does not apply to the separately priced DBA CLINs, which may be invoiced as provided in paragraph A above.

D. CONTINUITY OF SERVICES

The Contractor shall maintain sufficient personnel, vehicles, equipment, and contingency resources to meet the required collection schedule. Routine personnel absences, vehicle or equipment breakdowns, scheduled maintenance, or other reasonably foreseeable operational events do not relieve the Contractor of its performance obligations.

SECTION 3 – SOLICITATION PROVISIONS

52.212-1 - INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (NOV 2021) IS

INCORPORATED BY REFERENCE (SEE SF-1449, BLOCK 27A)

ADDENDUM TO 52.212-1

A. Summary of instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (Blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. The quoter must have an active registration in the System for Award Management

(SAM) at the time the quotation is submitted and must remain registered through award and as required during contract performance. FAR 52.204-7 is incorporated by reference.

A.3. The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any

Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

The offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11

A.4. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name, Title, telephone and email of the Project Manager (or another liaison to the

Embassy) who communicates effectively in English.

(2) Evidence that the offeror/quoter operates an established business and has, or will have before performance, the organizational presence, authorizations, personnel, equipment, facilities and resources necessary to perform in Jamaica.

(3) List of clients over the past three (3) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Jamaica then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract.

• Compliance with contract terms and conditions.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.irs.gov/w14 http://www.irs.gov/w14 http://www.irs.gov/w14 http://www.irs.gov/w14 http://www.irs.gov/w14

• Effectiveness of management.

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work. This should include a list and description of the vehicles/equipment, approximate capacity, quantity, ownership/lease status, general condition and backup resources to be used for the service execution.

(5) A Provide a current profile or brochure summarizing organization, technical capabilities, relevant experience, management/key personnel, equipment/resources and overall capacity.

(6) The offeror shall address its plan to obtain all licenses and permits required by local law

(see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

(7) The offeror’s strategic plan /technical approach for the Pool Maintenance Services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of

Insurance(s), or (2) a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 - SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB1989)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at

Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE

(APR 1991)

52.237-1 SITE VISIT (APR 1984)

The site visit will be held on October 2, 2026, at 10am starting at 211 Constant Spring Road.

Attendance is limited to NO MORE THAN two persons from an entity. You are asked to carpool as onsite parking is limited. All attendees must take along a picture ID (driver’s license or passport). The following items will not be allowed on site: firearms and or any other form of weapons, electronic devices, cameras and umbrellas.

To ensure access you are required to be approved prior to the visit. You are to provide the full names of the attendees, the vehicle information to include make, model, color and plate number of the vehicle being driven (please indicate who is the driver). Send information in response to kingstonquotes@state.gov by Tuesday, September 29, 2026, at 2pm.

The following DOSAR provision(s) is/are provided in full text:

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers https://acquisition.gov/browse/index/far https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at

AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [insert name] , at ___[insert telephone and fax numbers] . For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State

Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition

Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC

20520.

(End of provision)

SECTION 4 – EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DOS FAR Overhaul deviation version in effect on the solicitation date) applies as supplemented below.

The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor. The evaluation process shall include the following:

a) Compliance Review. The Government will perform an initial review of proposals / quotations received to determine compliance with the terms of the solicitation. The Government may reject as unacceptable proposals/quotations which do not conform to the solicitation.

b) Technical Acceptability. Technical acceptability will include a review of past performance and experience as defined in Section 3, along with any technical information provided by the offeror with its proposal/quotation.

c) Price Evaluation. The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices – Continuation of SF-1449, Block 23”, and arriving at a grand total, including all options. The Government reserves the right to reject proposals that are unreasonably low or high in price.

d) Responsibility Determination. The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR Subpart

9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

ADDENDUM TO EVALUATION FACTORS FAR AND DOSAR PROVISION(S) NOT

PRESCRIBED IN PART 12

The following FAR provision(s) is/are provided in full text:

52.217-5 - EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications

Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at

52.212–3, Offeror Representations and Certifications– Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at

52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization

Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after

August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for

Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1)It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the

Offeror responds “will” in paragraph (d)(1) of this section; and

(2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds

“does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the

Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B)A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible…