19JM726Q0011 - Questions and Answers Installation of Gates.pdf
PDF 28 MB Posted
- Solicitation number
- 19JM3726Q0011
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for federal contract solicitation 19JM3726Q0011 regarding the installation of a double sliding gate and controller assembly at the U.S. Embassy in Kingston, Jamaica. The document addresses inquiries from potential offerors regarding the scope of work, technical specifications, and submission requirements for this construction project.
The solicitation requires contractors to demolish and remove the existing gate, controller, and track assembly; construct a plinth for the gate controller and repair the wheel way surface; and install replacement gate and controller assemblies that comply with UL325 and ASTM F2200 standards. Contractors must provide all managerial, administrative, and direct labor personnel, along with necessary transportation, equipment, tools, supplies, and materials. The contractor must also install safety components and signage as required and include Defense Base Act (DBA) insurance premium costs in their proposal. A mandatory site visit was scheduled for Tuesday, August 25, 2026 at 10 a.m., with interested offerors required to email kingstonquotes@state.gov by Monday, August 24, 2026 at 12 p.m. with the caption "GATES - SITE VISIT" to confirm attendance. The work must be conducted safely while minimizing impact on Embassy staff and operations.
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| File | Type | Posted |
|---|---|---|
| 19JM3726Q0011 - Installation of Double Sliding Gates.pdf |
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Text version
US Embassy Kingston RFQ - 19JM726Q0010
Installation of Double Sliding Gates and Controller Assembly
Questions and Answers
See below the questions raised at the Site Visit.
1. The RFQ states working hours to be Mondays to Fridays 7:15am to 4pm. Is there provision to work on weekends and beyond 4pm?
Answer: Yes, however, request must be sought in advance.
2. Can the entrance be left without a gate for an extended period? Does the contract allow for a temporary measure?
Answer: The Embassy will arrange for a temporary barrier in the interim.
3. At the site visit it was stated that the work must be done according to specific standards for cables and conduits. What are those standards?
Answer: NEC standards for all outdoor installations (UF-B or THWN cables, sunlight resistant PVC schedule 40 conduits, burial depth of 18-24 inches, UL-listed weatherproof junction boxes)
4. Please provide details on the warranty period and expectations. Minimum 1 yr factory warranty on controller and gate.
Answer: Warranty should cover replacement or repair depending on scope and nature of defects. Clauses for voiding warranty should be unambiguously outlined.
5. It was stated that the system will be maintained by the Embassy team, is there an expectation that the contractor awarded will train the Embassy team on operation and maintenance.
Answer: At a minimum, a maintenance manual with required maintenance activities, frequency and correct procedures must be provided. It is also expected that basic demonstration of operations will be provided to the guard force operating the gate.
6. Does the scope of the contract include painting of the gate?
Answer: No. The scope specification requires that gate has protection from
UV degradation, is heat resistant, high strength to weight ratio (lightweight) and corrosion resistant.
1. Please provide the specifications for the concrete pour after the civil works are completed.
Answer: 4000psi or 28MPa 28 day compressive strength, mixture ratio 4:2:1
2. How does the scope account for the razor spikes to be mounted at the gate being able to pass though the anti-fall support mechanism.
Answer: Provide a minimum clearance between top of razor spikes and bottom of anti-fall support or utilize guide rollers mounted on sides of anti-fall rather than top.
3. Is there a specific design and placement for the stops to be installed for the new gates?
Answer: The requirements is that they are positive stops. vendor is allowed freedom to determine where they are placed as long as this requirement is met,
4. Is there any limitation on the place of manufacture and supply of the controller?
Answer: No, as long as the specifications provide similar performance to requirements
Note: Federal agencies are prohibited from using video surveillance and telecommunications products or services from Huawei Technologies, ZTE, Hikvision, Hytera, and Dahua. To this end the USG through the Federal
Acquisition Regulations have asked vendors / offerors to complete the attached representation regarding certain telecommunications and video surveillance services or equipment (FAR52.204-24). If offeror represents
“does” in response to the representation at FAR 52.204-24(d)(2), complete the disclosure at FAR 52.204(e)(2) and submit it to the Contracting Officer.
Attached too is FAR 52.204-25 Prohibition on Contracting for Certain
Telecommunications and Video Surveillance Services or Equipment.
5. Can the controllers be enabled with wireless remotes?
Answer: Yes, as long as remotes can be reprogrammed in-house
See pictures of the gates in next pages:
File details come from the government source that posted it. Updated .