19JA8025Q0023 - Amendment 0001.pdf

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT / MODIFICATION NO.

3. EFFECTIVE DATE

See Item 16C

4. REQUISITION/PURCHASE REQ. NO.

PR15451380/ PR15442197

5. PROJECT NO.

6. ISSUED BY CODE

7. ADMINISTERED BY CODE

Procurement/Contracting Office U.S. Embassy Tokyo 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR

9a. AMENDMENT OF SOLICITATION NO.

19JA8025Q0023

9b. DATED 07/24/2025

10a. MODIFICATION OF CONTRACT/PURCHASE ORDER NO.

10b. DATED

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ✓ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ✓ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __one___ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/PURCHASE ORDERS.

IT MODIFIES THE CONTRACT/PURCHASE ORDER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

E. IMPORTANT: Contractor [ ]is not, [ ]is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

The purpose of this Amendment is to revise the ATTACHMENT I-1: STATEMENT OF WORK of the RFQ. Accordingly, ATTACHMENT I-1: STATEMENT OF WORK of the RFQ is hereby replaced with the attached revised ATTACHMENT I-1:

STATEMENT OF WORK.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME OF CONTRACTING OFFICER

Michael K. Agner

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

August 18, 2025

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.2

08/18/2025 00:27 GMT

Agner, Michael (AgnerMK@state.gov)

Request for Quotations (RFQ) No. 19JA8025Q0023 Attachment I-1: Statement of Work

Amendment 0001 - Page 1 of 5

Statement of Work for Wheelchair Ramp and Lift Installation Services for the Consulate Office Building (COB) at the U.S. Consulate Fukuoka

1. SCOPE OF WORK

The Contractor shall design and install a wheelchair ramp in front of reception and install a mechanical lift in front of PCAC at the COB of the U.S. Consulate Fukuoka.

2. GENERAL

2.1 All work required under this purchase order shall be accomplished in accordance with Occupational Safety Health Standard (OSHA) and the latest OBO Design Standard and USACE EM385-1-1. All work required under this purchase order shall be performed in a professional manner of the respective trade. The Contracting Officer’s Representative (COR) and/or COR’s designee shall perform QA/QC inspection on contracted work at-any-time basis. Any found deficiencies and/or discrepancies against contract work requirement and specifications shall be corrected accordingly by the Contractor at no additional cost to the U.S. Government.

2.2 The Contractor shall be responsible for keeping the work areas clean and neat.

After completion of work, the Contractor shall clean the work areas and leave it in a clean condition. The Contractor shall dispose of all debris left over from the contracted work outside the Consulate Compound in accordance with applicable local codes for industrial waste disposal, unless otherwise stipulated herein.

2.3 The Contractor shall guarantee all the work completed and any materials supplied by the Contractor under this Purchase Order one year from the date of acceptance against any defects.

2.4 It is the Contractor’s responsibility to verify all dimensions and any site conditions and notify the COR of any discrepancies or inconsistencies between the plans and the site conditions/specifications or any requirements identified in the contract prior to the commencement of work. If any such discrepancies are identified after the commencement of work, the COR will decide which detail or statement is most beneficial to the USG and that detail or statement will be implemented by the Contractor at the Contractor’s expense.

Amendment 0001 - Page 2 of 5

2.5 All work shall be performed during the hours between 09:00 and 17:00 on Mondays through Fridays, except for the U.S. and Japanese holidays observed by the U.S. Consulate Fukuoka unless otherwise approved by the COR. The anticipated duration of on-site work is 60 calendar days or less. The Contractor shall provide a safety plan to minimize disruption and possible exposure concerns to dust, noise, odors, welding fumes, etc. to occupants.

2.6 Shipping from a manufacturer to the work site in Fukuoka is the Contractor’s responsibility and the shipping fee shall include in the contract price.

2.7 This contract is a design-built contract.

The Contractor shall provide and submit:

- 100% completion design within 30 days of the contract awards including detailed drawings showing heights, width and load capacity of all railings and platforms including technical data in English. Show all dimensions of new narrower stair and associated handrails.

- Final design within 20 days of receiving OBO comments on the 100% completion design.

- The Contractor shall order and obtain materials within 60 days of receiving the Final drawing approval.

- All drawing explanation must be written in English.

- Submit drawings to COR so that COR will upload the drawings in Projnet for getting comments from OBO.

- The Contractor shall prepare a set of drawings includes site plan, architectural, electrical, mechanical and structural (civil) drawings. Site survey is mandatory before preparing for the 100% completion drawing.

- Provide demo drawings for both ramp and lift.

- Ensure to provide dimensions of the ramp landing.

2.8 Safety submittal requirements to include:

- Activity Hazard Analyses (AHAs) for all hazardous work.

- Training records and certifications of the contracted workers.

Amendment 0001 - Page 3 of 5

- Safety Data Sheets (SDS) in English and local language for all chemicals brought to the site.

2.9 SUPERINTENDENCE BY CONTRACTOR

The Contractor shall designate a representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government. The entire operation of the contracted services shall be superintended by the Contractor's liaison. The designated superintendent shall be located on the work site designated by the Contracting Officer during normal working hours (see Subsection E.6 WORKING HOURS) and shall have supervision during the times while on duty. The superintendent shall also supervise the performance of the contracted services on Saturdays, Sundays, and holidays when approved. The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes.

2.10 USE OF UTILITIES

Commercial power 100V is available for use at the U.S. Consulate Fukuoka. City water is also available for use, and all are supplied at no charge to the Contractor during construction period of the contract. It shall be utilized solely for the contract work and never for other purposes.

2.11 USE OF BATHROOM:

The bathroom is available for the Contractor’s workers in the Consulate building.

2.12 PARKING

When parking space is available, the Contractor may park up to one (1) vehicle in the designated parking space in the Consulate premises with proper registration, although there is no guarantee that the parking space is available at all times.

2.13 CONSTRUCTION PERIOD

The anticipated time frame of on-site work is February through March 2026; however, this schedule is subject to change due to unforeseen conditions. The anticipated duration of on-site work is 60 calendar days.

Time schedule:

60 calendar days for design approval 60 calendar days for ordering the materials 60 calendar days for on-site work

Amendment 0001 - Page 4 of 5

3. Architectural Barriers Act (ABA) ramp at entrance approach

3.1 The Contractor shall furnish an ABA compatible ramp. Wheelchair ramp shall be fixed concrete ramp. The Contractor must design a proper ABA ramp and handrail to meet the OBO standard for 31 inches height difference preferably located along the exterior of Cashier, Consular office, Office #6 and Office #7. Removing bushes behind the bench and other related landscape modification would be a part of scope.

Attached drawing is concept drawing only. Wheelchair ramp can be fixed concrete slab ramp.

(Reference: http://www.access-board.gov/aba)

3.2 The Contractor shall label the height of the mid-level landing to confirm that the ramps are not more than 8.33% slope nor each ramp more than 30 inches.

3.3 If any cylinders of Sentricon Termite Colony Elimination System are found where the ramp is constructed, the Contractor shall contact the Sentricon service office in Fukuoka and discuss the best location to relocate.

3.4 Necessary landscape reconfiguration is a part of the scope.

4. ABA mechanical lift in front of PCAC

4.1 The Contractor shall furnish an ABA compatible wheelchair lift in front of PCAC.

Currently there is approximately 24” height difference from the public ground street level to the top of the steps in front of the PCAC entrance door, and additionally there is another 4” gap from the landing in front of the PCAC entrance door to the bottom of the PCAC door. The Contractor shall demolish the entire steps including the landing at the top and the concrete curbs along the edge of the public street which may require to obtain a permit from the city. Design new narrower steps and a flat space for installing new wheelchair mechanical lift side by side in front of new landing of PCAC.

Install new sloped street edge curb for creating a smooth height transition from public street to the flat ground space for the lift. Create new landing in front of the PCAC not to create a gap no more than 10mm difference to the bottom of the PCAC door but design a threshold or landing so that windy rain water doesn’t push into PCAC interior from the bottom of the door. The Contractor shall install a proper handrail along the steps. The Contractor shall furnish and install an outside use wheelchair mechanical lift on the flat ground space. The Contractor shall provide waterproof power outlet near the lift. The Contractor shall provide a proper plastic cover to protect the lift from rain and wind while the lift is not being used. The Contractor shall finish the surfaces of steps and the landing with non-skid ceramic tiles. The Contractor shall http://www.access-board.gov/aba

Amendment 0001 - Page 5 of 5 provide technical data for the tiles to be used on the stairs and landing. The Contractor shall ensure that tiles have a DCOF (slip resistance) of 0.42 or better.

4.2 The Contractor shall depict edges of the existing stone cladded planters and integrate new wheelchair lift and stair into existing design elements.

4.3 The Contractor shall ensure to show all required ABA Lift clearances in the design drawing.

4.4 The Contractor shall submit product data of lift in English.

4.5 The Contractor shall schedule the work for new steps and new lift space in separate phases. The Contractor shall always provide a temporary pass way for the Consulate guests to be able to walk into the CAC entrance.

4.6 Necessary landscape reconfiguration is a part of the scope.