19JA8025Q0021 - Amend 0001 QandA.pdf

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 10

2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

See Item 16C.

4. REQUISITION/PURCHASE REQ. NO.

PR15436777 / PR15445164

5. PROJECT NO.

6. ISSUED BY CODE 7. ADMINISTERED BY CODE

Procurement/Contracting Unit U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420 Japan

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR

9a. AMENDMENT OF SOLICITATION NO.

19JA8025Q0021

9b. DATED (SEE ITEM 11)

July 18, 2025 10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ✓ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ✓ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation, or as amended, by one of the following methods:

(a) by completing Items 8 and 15 and returning one copy of the amendment;

(b) by acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE

HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

Not applicable.

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS;

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER:

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

The purpose of this amendment is to provide the Questions and Answers. See the following page 2 through page 4 and following 6 photos of this Amendment 0001.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME OF CONTRACTING OFFICER

Christopher G. Staff

15B. NAME OF CONTRACTOR/OFFEROR

BY

(signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(signature of Contracting Officer)

16C. DATE SIGNED

8/4/2025

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Request for Quotations (RFQ) No. 19JA8025Q0021 Amendment 0001

August 4, 2025

First Set of Questions and Answers

Request for Quotations No. 19JA8025Q0021

Swimming Pool Lining Restoration Services

Question 1:

We were advised that the restoration service is scheduled to start after the New Year holidays.

It would also be appreciated if you could provide us with the performance period.

Answer 1:

60 calendar days. No weekends and holidays are allowed.

Question 2:

It would be appreciated if you could provide us with the dimension of a stair with three steps inside the pool.

Furthermore, there seems to be an inconsistency of dimension between the inner diameter of the pool (6,000mm as shown on the picture of page 6) and the outer diameter (5,947mm as shown on the drawing of page 65).

It would be appreciated if you could provide us with the exact inner diameter and outer diameter, Answer 2:

Pool water is already filled up and no dimension is available. Photos are attached to another answer.

Question 3:

As it is difficult for us to make a calculation based on the dimension of the picture, it would be appreciated if you could provide us the cubic footage of the pool.

Answer 3:

No as-built drawing is available, and no data of the volume is available.

Question 4:

As it is difficult for us to make a calculation based on the dimension of the picture, it would be appreciated if you could provide us with the area of the inside of the pool in square meters.

Answer 4:

No as-built drawing is available, and no data of the volume is available.

Question 5:

As we were not allowed to bring electronic devices to the project site and were directed to leave them at the gate, we were not able to take pictures.

We were also advised that the government will post pictures on SAM.GOV if contractors request pictures on the site conditions when submitting questions.

Would it be possible for you to take pictures of the following locations and post them on SAM.GOV?

Embassy of the United States of America

Tokyo, Japan

1) Location of all light fixtures inside the pool

2) Location of drainage on the bottom and at the side inside the pool

3) Location of ring fitting (We have found a location where a ring fitting is likely to be installed, on the side surface of the pool around the ramp)

4) Distribution board (including electrical equipment and plumbing)

Answer 5:

See the attached photos. The wiring joint box is found mounted on the concrete paver 1 meter away from the water faucet for filling pool water.

The breaker panel is located behind the bamboo fenced shower booth.

Question 6:

Would it be possible to advise us which materials contain asbestos or lead, if any?

Answer 6:

No asbestos is found in scope.

Question 7:

It would be appreciated if you could provide us with the width dimension of the swimming pool edge, as the figure on the picture is not clear.

Answer 7:

No other data is available.

Question 8:

Would it be possible to provide us with a list of distribution boards, if any?

Answer 8:

Awarded Contractor should verify the panel board in the preconstruction survey.

Question 9:

Would it be possible to provide us with details of the power source location of light fixtures and a wiring diagram?

Answer 9:

The wiring joint box is found mounted on the concrete paver 1 meter away from the water faucet for filling pool water.

The breaker panel is located behind the bamboo fenced shower booth.

Question 10:

It seems that light fixtures vary in size from small to large, so would it be possible to provide us with the number of light fixtures of each size and voltage?

Answer 10:

Require the replacement of 2 lighting fixtures. No dimension of lighting fixture is available.

Question 11:

Tile details:

We were able to confirm tile construction for the curb, around the electrical equipment and drainage of the side surface by the explanation given, however, would it be possible for you to specify (mark) the tile construction on the picture, for our confirmation again? It would also be appreciated if you could advise us on the area of tile construction and whether or not tile construction should be performed for bottom and side surface, and stairs of the pool.

Answer 11:

See the attached photos.

No marking on the photos is necessary. New Mosaic tiles are installed where the pool liners are covered, and Stone edges are installed where the current pool edges with non-slip sheets are located.

Question 12:

Would it be possible to provide us with a manufacturer and product specification of two ladders and one pool rail, respectively?

Answer 12:

No information about ladder and pool rail.

No replacement is required in the scope.

Question 13:

Would it be possible to provide us with an as-built drawing, if any?

Answer 13:

No as built drawing is available for the CMR pool.

Question 14:

Are contractors required to use trim tiles for an edge of tiles?

If required, it would be appreciated if you could advise us on an area where trim tiles are to be used.

Answer 14:

Trim finish is required only for pool edges. Mosaic tiles are not required.

Question 15:

Are contractors required to use joint mixture or caulking material for filling joints of tiles?

Answer 15:

Caulking is required along the perimeter edge of the pool stone edge. Grout for mosaic tiles.

Question 16:

Performance Bond Requirement We understand that there is no requirement for a performance bond for this project. Could you please confirm that our understanding is correct?

Answer 16:

That is correct. This is the services – Commercial Items format, therefore, not described regarding a performance bond.

Question 17:

Submission of Design Drawings We understand that design drawings can be submitted after the award, prior to the commencement of work. Could you please confirm if our understanding is correct? Or are they required at the time of quotation submission?

Answer 17:

That is correct. Design drawings proposal and/or confirmation of materials to use – they would be considering after the award.

See the following 6 Photos for your references.

–End of First Set of Questions and Answers-