Attachment B Minutes from PreProposal Conference of September 6 2022 191S7022Q0014 00001.pdf

00001 ATTACHMENT B

September 12, 2022

MINUTES FROM PRE-PROPOSAL CONFERENCE OF SEPTEMBER 6, 2022

SOLICITATION 19IS7022Q0014 JANITORIAL SERVICES

Introduction

Mr. Chanan Stern, the Contracting Specialist, welcomed all attendees and the following

Government Attendees were introduced:

1. Mr. Kurt Pearson – Contracting Officer

2. Mr. Chanan Stern – Contract Specialist – Tel Aviv

3. Mr. Igal Newman – Local Facility Manager – Tel Aviv

4. Mr. Sasson Musai – Maintenance Supervisor – Tel Aviv

5. Ms. Sarit Baranes – Procurement Agent – Tel Aviv

All attendees introduced themselves. The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was emphasized that all proposals may be delivered electronically.

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. SF1449 – The completion and signing of the SF1449 was discussed

4. Section 1.3 Pricing – Contract line items were discussed. Each line item needs to be priced per month for base services and per hour for temporary services and the total yearly price for each line item needs to be priced out.

5. Section 1. The Scope of Work was discussed. Removal of trash was discussed here, and it was agreed that the schedule in 1.3.1.8 will be revised on this official solicitation amendment to include the requirement of the ability to lift up to 30kg of wight when removing trash.

6. Section 7.2.1 Insurance requirements was discussed.

7. IDIQ contracts were discussed as was the ordering process.

8. Subsection 11 and the requirement of a Quality Assurance Plan was discussed.

9. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7022Q0008 00001

10. Clause 52.229-12 was discussed as was the requirement for the contractor submitting proposal need to submit a signed W-14 form if they are a foreign (non-American) contractor.

11. Section 3 was discussed as was the importance of the technical proposal.

12. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

13. Reviewed Section 5 – Representations and Certifications – This section was explained in detail, and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN (for American firms) and CAGE code and register with SAM or show proof of being in the process of obtaining those. NDAA certification and requirement was discussed.

14. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by September 9, 2022, 07:00 AM US Eastern Standard time. Answers will be emailed to all offerors who expressed interest in this solicitation.

In addition, answers to all questions will be posted in BETA.SAM.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist