Minutes for Site Visit on May 17 FCS Renovation 19HK3021Q0012.pdf

U.S. Consulate General Hong Kong

Minutes for Site Visit for FCS Office Renovation

21/F, 33 Garden Road, Hong Kong

Solicitation Number 19HK3021Q0012

May 17, 2021 at 10:30am (local time)

Welcome/Introduction - Welcomes all attendees and introduces the following staff to the attendees:

Maria Chiu – GSO Procurement

Paul Frost – Commercial Services (Requiring Office)

Ronald Tham - Commercial Services

Explain of the Solicitation Submission Requirement – Procurement Supervisor, Maria Chiu

The following sections of the solicitation were highlighted:

1. Procurement Supervisor explains that the purpose of the meeting is highlighted on the solicitation requirements and specific quotation requirements; all questions asked will be not be answered during the conference and site visit but rather all questions and answers will be posted on the beta.SAM.gov site as soon as possible after the conference.

2. The Procurement Supervisor encourage all bidders to read through the cover letter and solicitation document carefully. The Procurement Supervisor also informed attendees that statements made at the meeting do NOT change the RFQ - any changes will appear in a written amendment to the solicitation (SF-30).

3. Contract Type: It is a fixed price construction contract. This contract will be a firm-fixed price contract and will not be adjusted once contract is awarded.

4. Quotation Submission requirements: The following sections of the solicitation were highlighted (bidders must complete and submit the following):

• SF-1442

• Section A - Price

• Attachment 7 – Purch List/Breakdown of Price

• Additional information as required in Section J, Quotation Information. Please make sure to submit all the required information listed in this section together with the pricing.

• Section L, Representations, Certifications and Other Statements of Offerors or Quoters

This contract will be a firm-fixed price contract and will not be adjusted once contract is awarded. You are advised of the following bonding requirements for this project as follows:

ILOC or Bank Guarantees for performance 20% of the Contract Amount

Remaining at 10% during the warranty period

5. Section K: Evaluation Factors

6. Quotation due date and time: June 7, 2021 (5pm local time). Late proposals will not be considered, unless they conform to the late proposal provision (FAR 52.215-1, or 52.212-1 for commercial items)

7. Highlighted SAM registration requirement which is required prior to award.

Prospective contractors shall be registered in the System for Award Management (SAM) prior to the award of a contract or any procurement action at or above a total value of 30,000USD.

Offerors are encouraged to register prior to the submittal of their quotation.

8. Briefing on Description/Specs/Work Statement - Paul Frost – Commercial Services

• Walk-through the office to explain the statement of works

• Layout plan for FCS office will be provided upon request and the landlord’s guide for fitting out work will be provided in Questions and Answers for informational purpose.

Questions:

All questions asked, will be not be answered during the conference. Questions must be submitted in writing and the Procurement Office will post the Q’s and A’s on beta.SAM.gov.