19HC - Branson Retreat Single Source JandA.pdf

Single Source Justification (Simplified Acquisition)

Security Marking (select from the drop-down list)

November 2018 Security Marking (select from the drop-down list) Page 1 of 1

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 19 CONS

Project/Program Name: May 25.1 Returning Deployers Retreat

Purchase Request / Local ID Number: F2S0405041AW01

Estimated Contract Cost (including Options): $38,985.00

Section B: Description of the Supplies/Services Required

This Justification and Approval (J&A) is for Retreat Services for military members, and their families, returning from deployments to Little Rock AFB. The retreat will be located in Branson, MO. Retreat services include lodging, meals, a meeting space, and miscellaneous services aimed at reuniting families and enhancing resilience.

Section C: Justification for Soliciting from a Single Source or Brand Name

Little Rock AFB, Chaplains have executed retreats at Branson, MO on previous occasions. Through experience it has been found that other hotels do not have the required Conference rooms/space required to seat the number of people along with sufficient audio services in the conference room. Neither do they have suitable "on-premise" resort like activities available for the guests.

Only two hotels, Chateau on the Lake and Big Cedar Lodge, have the requisite Conference Rooms and "on-premise" resort activities requested. However, Big Cedar Lodge has indicated they are unwilling to provide these services to the Government at he Government rate requested.

Therefore, only Chateau on the Lake is a viable provider of the retreat services requested.

Section D: Efforts to Obtain Competition

The Government has tried utilizing "Travel Agencies" to meet the retreat requirements. Other hotels have been booked previously, but have not sufficiently met the requirements. The Government also reached out to Big Cedar Lodge as an alternative, they declined our business.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The Government will continue to reach out to hotels in the area in hopes of new options becoming available. Additionally, the Government will reach out to hotels on future requirements to see if they are interested (even if they haven't been interested previously).

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

15-Apr-2025

Typed Name and Rank/Grade of Contracting Officer

JARED A VAN ORMAN, MSgt, Contracting Officer

Signature of Contracting Officer

Single Source Justification (Simplified Acquisition) November 2018 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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