38. 19H08026R0008_Solicitation_Document.pdf

U.S. Embassy Tegucigalpa

Date: August 13, 2026

Dear Prospective Quoter:

Subject: Request for Proposal number 19H08026R0008 - Cold Rooms for Morgue in Choluteca.

Enclosed is a Request for Proposal (RFP) for Cold Rooms for Morgue in Choluteca. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard

Form 18 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Proposals are due by Thursday, August 27, 2026, at 10:00 am (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to TguBids@state.gov. Please name subject of your email “RFP 19H08026R0008 – Quotation enclosed – Company Name”. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-

Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for proposal to be considered, you must also complete and submit the following:

1. SF-18

2. Section I, Pricing

3. Section 5 representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Direct any questions regarding this solicitation in English and request of Construction and

Electrical plans in Autocad format to e-mail Tgubids@state.gov no later than Wednesday, August

19, 2026, at 10:00 am (local time). Please name the e-mail subject as “RFP 19H08026R0008 –

Questions – Company Name.

mailto:TguBids@state.gov mailto:Tgubids@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.203-

1(b).

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Richard Beckman

Contracting Officer

Enclosure:

08/10/2026 17:22 GMT

Beckman, Richard (BeckmanRY@state.gov) https://www.sam.gov/

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 18 cover sheet

• Continuation To SF-18, RFP Number 19H08026R0008, Prices, Block 11

• Continuation To SF-18, RFP Number 19H08026R0008, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Annex 1 – plans for cold rooms level 1

• Annex 2 – plans for cold rooms level 2

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 1 43

1. REQUEST NO.

19H08026R0008

2. DATE ISSUED

08/13/2026

3. REQUISITION/PURCHASE REQUEST NO.

PR16085530

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA

HONDURAS

6. DELIVER BY (Date) 08/27/2026

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

FOB DESTINATION x OTHER (See Schedule)

9. DESTINATION

NAME

Jorge D. Morales

AREA CODE NUMBER

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY TEGUCIGALPA

a. NAME b. COMPANY b. STREET ADDRESS

Barrio Parcaltagua, Avenida Los Proceres, ATTN: NAS

c. STREET ADDRESS c. CITY

TEGUCIGALPA

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR

BEFORE CLOSE OF BUSINESS (Date) 08/27/2026 on or before 10:00 am (local time).

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Supply, Deliver and Installation of two walk-in Cold Rooms for

Morgue in Choluteca

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-18

RFP NUMBER 19H08026R0008

PRICES, BLOCK 11 (e) and (f)

I. SCOPE OF SERVICES

A. The Contractor shall supply, deliver, and install of two walk-in cold rooms for the morgue in Choluteca on behalf of the United States Government, through the U.S.

Embassy in Tegucigalpa.

B. This is a “firm-fixed price” type of purchase order/contract.

C. The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to the United States Government

Agency

D. The offer must be submitted in English

E. All offers must be valid for 90 days

F. All offers must be priced in US Dollars (USD)

II. PRICING

Item Description Unit

Unit

Price $ Quantity

Total Price

Walk-in Body Refrigerator (CF-01-R in plans) (see Statement of Work for details) each 1

Walk-in Body Freezer (CF-02-F in plans) (see Statement of Work for details) each 1

Refrigeration Equipment for Body

Refrigerator at 2 °C (CF-01-R) brand name or equal to Bohn (see Statement of Work for details) each 2

Refrigeration Equipment for Body

Freezer at -15 °C (CF-02-F) brand name or equal to Bohn (see Statement of Work for details) each 2

Supply and installation of the pvc drainage pipes, copper refrigeration pipes, and the insulation of the refrigeration piping for the Body

Refrigerator (CF-01-R) which includes

Lot 1

Evap-01/Cond-01 And Evap-02/Cond-

02 and the Body Freezer (CF-02-F) which includes Evap-03/Cond-03 And

Evap-04/Cond-04

Supply and installation of the following alarms, controls and accessories for

CF-01-R and CF-02-F (see Statement of Work for details)

Lot 1

Installation of the walk-in refrigerator and freezer, and their refrigeration equipment (CF-01-R and CF-02-F) (see

Statement of Work for details)

Lot 1

Preventive Maintenance (see

Statement of Work for details)

Serv ice

Training on use of the equipment (see

Statement of Work for details)

Serv ice

10 Installation services to Choluteca

Honduras

Lum p sum

Transportation to Choluteca Honduras

Lum p sum

Grand Total $

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

CONTINUATION TO SF-18,

RFP NUMBER 19H08026R0008

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 11

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. WORK STATEMENT

A. INTRODUCTION

A US Government Agency in Honduras requires the supply and installation of two walk-in cold rooms: refrigerator at 2°C and a freezer at -15°C, for the new morgue in Choluteca, Honduras being built with INL support, as provided in the specifications attached.

B. GENERAL REQUIREMENTS

The Contractor shall provide to the U.S. Government the equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver it to the location set forth in Section D, Place of Delivery and Installation, of this SOW. The firm fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. The firm fixed price shall include the equipment, its delivery and installation.

II. SCOPE OF SERVICES

A. SPECIFICATIONS

These specifications establish the minimum requirements for the requested Refrigeration

Equipment for Cold Rooms at Choluteca.

CLIN Description Unit Quantity

1.

Walk-in Body Refrigerator (CF-01-R in plans):

a. Internal Dimensions: 10.5’ x 7.5’x 10.5’ (LxWxH)

b. Ceiling and Wall Panel Material: modular with 4"

(100mm) thick polyurethane insulation, lined on both sides with 26 cal. steel sheet, pre-painted white

c. Floor Material: non-slip stainless steel sheet, 1/8" thickness, grade 304, with 4" (100mm) thick polyurethane insulation.

d. Includes one (1) swing door 1.06m x 2.10mx0.10m

(WxHxthickness) with respective security locks and a vinyl curtain.

e. Temperature: 2 C

f. Shelves are not required

g. With entry ramp included. each 1

2.

Walk-in Body Freezer (CF-02-F in plans):

a. Internal Dimensions: 10.5’ x 7.5’ x 10.5’(LxWxH)

b. Ceiling and Wall Panel Material: modular with 4"

(100mm) thick polyurethane insulation, lined on both sides with 26 cal. steel sheet, pre-painted white

c. Floor Material: non-slip stainless steel sheet, 1/8" thickness, grade 304, with 4" (100mm) thick polyurethane insulation.

d. Includes one (1) swing door 1.06m x 2.10mx0.10m

(WxHxthickness) with respective security locks and a vinyl curtain.

e. Temperature: -15 °C

f. Shelves are not required.

g. With entry ramp included. each 1

3.

Refrigeration Equipment for Body Refrigerator at 2 °C (CF-01-

R) brand name or equal to Bohn:

Condensing unit: (COND-1 and COND-2)

a. Medium Temperature

b. HP: 3.0

c. Voltage: 208-230V/1Ph/60H (V/Ph/Hz)

d. Technology: Scroll

e. Number of fans:2

f. Refrigerant: R404A

g. Approval standard: UL

Evaporator unit: (EVAP-1 and EVAP-2)

h. Air Flow: 3250 CFM

i. Indoor

j. profile: medium

k. Voltage: 208-230V/1PH/60HZ

l. Defrost Type: Air

m. Type: Fin and Tube

n. Capacity:26,000 BTU/hr@10F

o. Number of fans: 5

Refrigeration equipment must maintain a temperature of 2 °C inside the cold room-body refrigerator. each 2

4.

Refrigeration Equipment for Body Freezer at -15 °C (CF-02-F) brand name or equal to Bohn:

Condensing unit: (COND-3 and COND-4)

a. Low Temperature

b. HP: 5

c. Voltage: 208-230V/1Ph/60H (V/Ph/Hz)

d. Technology: Scroll

e. Number of fans: 2

f. Refrigerant: R404A each 2

g. Approval standard: UL

Evaporator unit: (EVAP-3 and EVAP-4)

h. Air Flow: 3900 CFM

i. Indoor

j. profile: low

k. Voltage: 208-230V/1PH/60HZ

l. Defrost Type: Electric Defrost

m. Type: Fin and Tube

n. Capacity: 24,000 BTU/hr @10F

o. Number of fans:6

Refrigeration equipment must maintain a temperature of -15 °C inside the cold room-body freezer.

5.

Supply and installation of the PVC drainage pipes, copper refrigeration pipes, and the insulation of the refrigeration piping for the Body Refrigerator (CF-01-R) which includes

Evap-01/Cond-01 And Evap-02/Cond-02 and the Body Freezer

(CF-02-F) which includes Evap-03/Cond-03 And Evap-

04/Cond-04. lot 1

6.

Supply and installation of the following alarms, controls and accessories for CF-01-R and CF-02-F:

a. an alternating / redundant electronic controller for CF-

01-R and CF-02-F. This controller will operate both refrigeration equipment alternately: EVAP-01/COND-

01 and EVAP-02/COND-02 for CF-01-R; and EVAP-

03/COND-03 and EVAP-04/COND-04 for CF-02-F;

one equipment per week, and in case of failure of one of the equipment, it must start backup equipment and generate an alarm.

b. Audio-visual temperature alarms.

c. Audio Alarm for high and low temperature.

d. Audio Open door alarm.

e. Audio Alarm in case a person is locked inside the cold room.

f. Refrigeration cycle control.

g. Defrost cycle control.

h. Programmable digital display.

i. Dry contacts for remote monitoring.

j. Application for remote monitoring of the temperatures for the refrigeration equipment.

k. Two (2) Interior lighting with humidity proof LED lights, in each cold room, 2x48” long, 110V.

l. For COND-01, COND-02, COND-03 and COND-04 include a Programmable 3-Phase Line Voltage Monitor brand name or equal to ICM model 450 lot 1

m. Thermostat, the set point shall be 2 °C for the body refrigerator CF-01-R.

n. Thermostat, the set point shall be -15 °C for the body freezer CF-02-F.

o. Water extraction pump (extracted water must reach the external floor drainage.)

7.

Installation of the walk-in refrigerator and freezer, and their refrigeration equipment (CF-01-R and CF-02-F):

a. Install units in accordance with manufacturer's instructions.

b. Provide structural mountings, closures, and seals for weathertight assembly. Pitch unit as recommended by manufacturer to ensure condensate drain to drain pan or to exterior without overflow. Provide sleeves where piping passes through walls, floors, roofs, and partitions. Secure sleeves in proper position and location during construction. Provide PVC sleeves of sufficient length to pass through entire thickness of walls, floors, roofs, and partitions. Provide not less than

6.35 mm (0.25 inch) space between exterior of piping or pipe insulation and interior of sleeve. Firmly pack space with insulation and caulk at both ends of the sleeve with plastic waterproof cement which will dry to a firm but pliable mass or provide a segmented elastomeric seal. Wall sleeve installation shall provide positive weathertight and airtight seal.

c. Refrigerant copper piping shall be installed with a slope of 4 mm/m (1/2 inch/10 feet) of pipe in the direction of flow to ensure adequate oil drainage. Open ends of refrigerant lines or equipment shall be properly capped or plugged during installation to keep moisture, dirt, or other foreign material out of the system. Piping shall remain capped until installation. Equipment piping shall be in accordance with the equipment manufacturer's recommendations. Equipment and piping arrangements shall fit into space allotted and allow adequate acceptable clearances for installation, replacement, entry, servicing, and maintenance. On exterior pipe insulation, provide an aluminum jacket or vapor barrier/weatherproofing self-adhesive jacket

(minimum 0.05 mm (2 mils) adhesive, 0.075 mm

(3 mils) embossed) less than 0.0000 permeability, greater than 3 ply standard grade, silver, white, black and embossed with factory applied moisture retarder over the insulation wherever penetrations require sealing. Continue the aluminum jacket required for lot 1 pipe exposed to weather through the sleeve to a point

50 mm (2 inches) beyond the interior surface of the wall.

d. Any welding performed during the installation of refrigeration units should be made with copper rods with a 15% silver alloy

e. The wall/roof penetration, to install pipes and cables, must be performed using a mechanized tool with rotation and percussion method. This hole must be large enough to accommodate all pipes with their armaflex insulation to properly pass through.

f. Upon completion of installation of refrigeration equipment, the following tests must be performed:

Pneumatic Test: Pressure control and excess pressure protection shall be provided at the source of test pressure.

Valves shall be wide open, except those leading to the atmosphere. Test gas shall be dry nitrogen; Test pressure shall be applied in two stages before any refrigerant pipe is insulated or covered. First stage test shall be at 69 kPa (10 psi) with every joint being tested with a thick soap or color indicating solution. Second stage tests shall raise the system to the minimum refrigerant leakage test pressure 500 psi.

The initial test pressure shall be recorded along with the ambient temperature to which the system is exposed. Final test pressures of the second stage shall be maintained on the system for a minimum of 24 hours. At the end of the 24-hour period, the system pressure will be recorded along with the ambient temperature to which the system is exposed. A correction factor of 2 kPa 0.3 psi will be allowed for each degree C F change between test space initial and final ambient temperature, plus for increase and minus for a decrease. If the corrected system pressure is not exactly equal to the initial system test pressure, then the system shall be investigated for leaking joints. To repair leaks, the joint shall be taken apart, thoroughly cleaned, and reconstructed as a new joint. Joints repaired by caulking, remelting, or back-welding/brazing shall not be acceptable. Following repair, the entire system shall be retested using the pneumatic tests described above. The entire system shall be reassembled once the pneumatic tests are satisfactorily completed.

Vacuum Test: Following satisfactory completion of the pneumatic tests, the pressure shall be relieved, and the entire system shall be evacuated to an absolute pressure of 300 micrometers. No more than one system shall be evacuated at one time by one vacuum pump. Once the desired vacuum has been reached, the vacuum line shall be closed, and the system shall stand for 1 hour. If the pressure rises over 500 micrometers after the 1-hour period, then the system shall be evacuated again down to 300 micrometers and let set for another 1-hour period. The system shall not be charged until a vacuum of at least 500 micrometers is maintained for a period of 1 hour without the assistance of a vacuum line. If during the testing the pressure continues to rise, check the system for leaks, repair as required, and repeat the evacuation procedure.

During vacuation, pressures shall be recorded by a thermocouple-type, electronic-type, or a calibrated-micrometer type gauge. the system shall be charged with the required amount of refrigerant by raising pressure to normal operating pressure and in accordance with manufacturer's procedures.

Following charging, the system shall operate with high-side and low-side pressures and corresponding refrigerant temperatures, at design or improved values. The entire system shall be tested for leaks. Fluorocarbon systems shall be tested with halide torch or electronic leak detectors.

Refrigerant Leakage: If a refrigerant leak is discovered after the system has been charged, the leaking portion of the system shall immediately be isolated from the remainder of the system and the refrigerant pumped into the system receiver or other suitable container. Under no circumstances shall the refrigerant be discharged into the atmosphere.

Testing of the alternate electronic controller for the main and the backup refrigeration units.

Testing of the alarms and the Application for remote monitoring of the temperatures for the refrigeration equipment

g. The Contractor work shall in accordance with U.S.

codes and standards. The COR will review and comment on the Contractor’s submissions using the following codes and standards:

• American Society for Testing & Materials, (latest version)

• International Building Code (latest version)

• International Mechanical Code (latest version)

• International Plumbing Code (latest version)

• National Electrical Code (latest version)

• ASHRAE Handbook (latest version)

• Engineers Handbooks latest editions: Fundamentals;

HVAC Systems and NFPA 75, Standard for the

Protection of Information Technology Equipment.

• Occupational Safety & Health Administration (OSHA -most current standards.)

• National Fire Protection Association (NFPA) 70, American National Standards Institute (ANSI) C2

8.

Preventive Maintenance:

a. Frequency: one maintenance service every three (03) months during one (01) year.

b. Period of Performance:

First service will take place three (03) months after COR confirms that installation has been successfully completed.

c. It should include: the labor, inspection and cleaning all refrigeration equipment, doors, panels, cabling, piping, drainages, and lighting; And any transportation costs associated with the maintenance. Repair parts are not included.

Vendor should provide work sheets describing the following but not limited to working conditions of the equipment;

data regarding the pressure of the refrigeration devices, and measurement of electric connections and temperature controls. each 4

9.

Training in the use of the equipment:

a. Topics to be covered during the training:

• Instruction for setup of equipment

• Description of the features of each equipment

• Step by Step Instructions on use

• Safety Warnings

• Instruction on Cleaning, Care and Repair or Contact info for Warranty

• Testing of the equipment by trainees.

• Questions and Answers from trainees.

b. Manuals of use and care should be provided

– Contractor shall furnish manuals in Spanish (PDF and print) (two total).

c. Duration should be at least 200 minutes. lot 1

10. Installation services in Choluteca, Honduras lot 1

11. Transportation to Choluteca, Honduras lot 1

B. WARRANTY

In accordance with the Contractor’s proposal, the subject equipment shall be covered by the manufacturer’s standard warranty of 12 months (one year) without limit of hours, and the following warranties:

a. For panels: 5- years warranty

b. For refrigeration equipment: 1-year warranty

c. For doors: 1-year warranty

It should cover any defect or deficiency in equipment and its installations that may occur during normal use. Including the costs of the inspection visits when defects or deficiencies occur during the standard warranty period.

Vendor should provide phone or email for technical support during warranty period to resolve questions related to operation of equipment.

A written warranty should be provided.

Please attached a waterproof sticker in the refrigeration equipment that is visibly located and does not hinder the handling, operation or data that includes the following information:

i. Supplier

ii. Supplier Telephone number

iii. Date of installation

iv. Warranty Period

C. PREPARATION FOR DELIVERY

The equipment shall be clean, in new condition and must be in the normal operating ranges.

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination without repacking or incurring damage during shipment and handling.

One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing must conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard.

The Contractor shall provide equipment, materials, tools, personnel, personal protective equipment and supervision required to complete the technical requirements in this

Statement of Work, as well as a schedule of work for the installation of the equipment.

The Contractor must provide a list with all their required employees to execute this project

(Complete Names and ID Numbers) to properly request Security Access to the location of installation.

The location is open from 7:00am to 5:00pm, from Monday to Friday. If contractor needs to work after hours, or on weekends, he must request COR of this contract approval in advance, so coordination can be made for access.

D. MARKING AND SUBMISSION OF DOCUMENTS

Consignee in documentation

Embajada Americana

Barrio Parcaltagua, Avenida Los Proceres

Entre Calles George Washington y Jose de San Martin, Frente al Patronato Nacional de la Infancia (PANI)

Tegucigalpa, Honduras

RTN 08019999408358

The Bill of Laden must describe each equipment with the make, lot number, model, serial number, country of manufacturing, quantity, price unit and totals where applicable.

E. DELIVERY SCHEDULE

All equipment shall be delivered to the address provided on Section D, Place of delivery as soon as possible (ASAP) but no later than (NLT) eighty-four (84) calendar days from receipt of the award notification. Installation shall be made within seven (7) days after delivery of the equipment, and the training on use shall be made within seven (7) days after installation. For a total period of performance of ninety-eight (98) calendar days.

For the quarterly preventive maintenances, the period of performance will begin once the first service takes place three (03) months after COR confirms that installation has been successfully completed and will extend to three hundred and sixty calendar days (360).

D. PLACE OF DELIVERY AND INSTALLATION

The Contractor is responsible to deliver the equipment and install it according to manufacturer indications, in the following address:

Morgue from the Forensic Medicine Directorate

Barrio El Hospital, 7ª Calle N, 14 Avenida O

(13.302557,-87.201851)

Choluteca, Choluteca, Honduras

E. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras.

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, shall be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which may apply

The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

F. EXPORT LICENSE

If an export license is required, delivery shall be within thirty (30) calendar days after receipt of export license, and export license application shall be accomplished expeditiously after award.

G. INSPECTION , ACCEPTANCE AND PAYMENT

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon the delivery to the address provided on Section D. All equipment delivered shall conform exactly to the standard described in Section A.

If the items or some item does not fulfill requested technical specifications, U.S Government

Agency shall return the items to vendor with no cost to US Government. The vendor shall evaluate and replace returned items with no transportation cost to US Government.

The US Government Agency will have two (2) business days to inspect and accept all items. The designated representative of the US Embassy in Honduras will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Correct conditions of the required elements

The payment to the Contractor shall be made following satisfactory inspection and acceptance of the refrigeration equipment by the Office of INL in Tegucigalpa, within thirty (30) days after electronic submission of invoice at https://mygrants.servicenowservices.com/ .

The payment for the maintenances shall be made following satisfactory acceptance of each of the maintenances by the US Government Agency in Tegucigalpa, within thirty (30) days after electronic submission of invoice at https://mygrants.servicenowservices.com/ .

https://mygrants.servicenowservices.com/ https://mygrants.servicenowservices.com/

H. SURVEILLANCE.

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

I. STANDARD.

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

J. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The

COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

K. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

A thru J

All required services are performed and no more than one https://www.acquisition.gov/far/52.212-4

Performs all furnish and delivery services set forth in the scope of work.

(1) customer complaint is received per month.

ANNEX 1 – PLANS FOR COLD ROOMS LEVEL 1

Evap 1

Evap 2

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ANNEX 1 – PLANS FOR COLD ROOMS LEVEL 2

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(JAN 2026) IS INCORPORATED BY REFERENCE.

“None”

ADD THE FOLLOWING CLAUSE IN FULL TEXT:

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (FEB 2021)

(a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C.

7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue

Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement

Payments, with each voucher or invoice submitted under this contract throughout the period in https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying.

In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request.

Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall–

(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form

W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C-

1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C.

5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be—

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue https://www.irs.gov/w14 https://www.acquisition.gov/far/52.229-11#FAR_52_229_11 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim

Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of clause) https://www.irs.gov/help/tax-law-questions

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS.( Jan 2017)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JAN 2026)

52.204-18 [Reserved] (JAN 2026)

52.204-25 [Reserved] (JAN 2026)

52.204-27 [Reserved] (JAN 2026)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(FEB 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2026)

52.223-12 52.223-12 MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF

REFRIGERATION EQUIPMENT AND AIR CONDITIONERS.

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.233-3 PROTEST AFTER AWARD (JAN 2026)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (JAN 2026)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

(End of clause)

52.232-11 EXTRAS (APR 1984)

Except as otherwise provided in this contract, no payment for extras shall be made unless such extras and the price therefor have been authorized in writing by the Contracting Officer.

(End of clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the

Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.247-17 CHARGES (APR 1984)

In no event shall charges under this contract be in excess of charges based on the Contractor’s lowest rate available to the general public, or be in excess of charges based on rates otherwise tendered to the Government by the Contractor for the same type of service.

(End of clause)

52.247-21 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY

DAMAGE (APR 1984)

(a) The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor’s vehicles or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents.

(b) The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

(c) The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

(d) The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

(End of clause)

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support

Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(End of clause)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

(End of clause)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices as detailed below: The contractor shall submit the digital invoice on PDF files for the Embassy in the vendor portal. The invoices must be legible, it is recommended to scan in black and white , type [text], resolution[300dpi], this should generate a file of no more than 100kb per page.

To constitute a proper invoice, the invoice shall include all the itesm required by FAR 32.905(e).

The title of the email (subject) must be the same name as the electronic invoice:

PRNumber_VendorName_InvoiceNumber

For and invoice to be valid it must contain the following information: Company name, telephone number and correspondence address, invoice number and date, requisition Number and/or

Contract Number, Description, quantity, unit of measure, and unit price of the commodities or services provided in accordance with the Contract.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

(End of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(a) The COR for this contract is:

“Name will be provided at award”

(End of clause)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026)

ADDENDUM TO 52.212-1

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) A completed solicitation, in which the SF-18 cover page (blocks 11 thru 16 as appropriate), and Section 1 has been filled out.

(2) Complete and clear description of the item being quoted; which must comply with the requested technical specifications as per Statement of Work.

a. Specification sheets for the refrigeration equipment are required. The specific model quoted should be highlighted in the specification sheet.

b. A written warranty of the coverage for the refrigeration equipment should be provided.

(3) A list of contracts within the last five (5) years for the provision and installation of Commercial and Industrial Refrigeration Equipment or Air-Conditioning

Equipment. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references. If the offeror has not performed comparable services in Honduras then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

(4) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing.

(5) The offeror shall provide proof of SAM registration to include the SAM UEI number;

(6) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

Personnel:

-Organizational Chart

-Technical Team

-Point of contact information

Financial resources:

-Income Statements from previous periods

- Balance Sheets from previous periods.

(7) The offeror’s strategic plan for Cold Rooms in Choluteca services to include but not limited to:

• A work plan considering all work elements in Section 1, Work Statement.

• Plan of ensuring quality of services including but not…