19H08025Q0039_SolicitationDocument.pdf

U.S. Embassy Tegucigalpa Wednesday, August 13, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19H08025Q0039 – Preventive Maintenance Service Contract for Mechanical Equipment.

Enclosed is a Request for Quotations (RFQ) for Preventive Maintenance Service Contract for Mechanical Equipment. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 18 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quote at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by Wednesday, August 27 , 2025 at 10:00 am (local time). No quotations will be accepted after this time. Quotations must be in English and incomplete Quotations will not be accepted.

Your quotation must be submitted electronically to TguBids@State.gov .Please name subject of your email “RFQ 19H08025Q0039 – Quotation Enclosed – Company Name” It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. DBA insurance

6. Proof of SAM Registration

Direct any questions regarding this solicitation to e-mail TguBids@State.gov no later than Wednesday, August 20, 2025, at 10:00 am (local time). Please name the e-mail subject as “RFQ 19H08025Q0039 - Questions - Company Name” mailto:TguBids@State.gov mailto:TguBids@State.gov

SBU - CONTRACTING AND ACQUISITIONS

TABLE OF CONTENTS

SECTION 1 – THE SCHEDULE

• SF 18 cover sheet

• Continuation To SF-18, RFQ Number 19H08025Q0039, Prices, Block 11

• Continuation To SF-18, RFQ 19H08025Q0039, Schedule of Supplies/Services, Block 11

Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

• Attachment 2 to Description/Specifications/Performance Work Statement Contractor

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Quoter Representations and Certifications

• Addendum to Quoter Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

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PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 1 79

1. REQUEST NO.

19H08025Q0039

2. DATE ISSUED

08/13/2025

3. REQUISITION/PURCHASE REQUEST NO.

PR15369114

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA

HONDURAS

6. DELIVER BY (Date) 08/27/2025

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

FOB DESTINATION x OTHER (See Schedule)

9. DESTINATION

NAME

Jorge D. Morales

AREA CODE NUMBER

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY TEGUCIGALPA

a. NAME b. COMPANY b. STREET ADDRESS

FINAL AVE. LOS PROCERES, ATTN: LOCAL EMBASSY

WAREHOUSE

c. STREET ADDRESS c. CITY

TEGUCIGALPA

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/25/2025 at 10:00 am

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

1 Preventive Maintenance for Mechanical Equipment

1 yr $

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-18,

RFQ NUMBER 19H08025Q0039

PRICES, BLOCK 11

A. PERFORMANCE WORK STATEMENT

The Contractor shall perform preventive maintenance services for: Modular Chillers, associated Pump Module, Central station Air-Handling Units, Ventilation Fans, associated VFD´s, VAV Air terminals, Exhaust Fans, Electric Water Heater, Domestic Booster Pump and Storage Tank located inside CAA areas. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. This work is to be performed on systems accessing the PCC/CAA areas of the building.

The performance period of this contract is from the effective date of the award and continues for 12 months.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

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(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

4. VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

5. QUOTES AND PAYMENT IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their quotes in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

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6. PRICES

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

6.1. One Year. The Contractor shall provide the services shown below for the base period (1 year)of the contract continuing for a period of 12 months and Option to Extend Services for six

(6) months of the contract.

Item Description Quantity of Equipment

Type of services

No. of Service

Unit price / service

Total per year

Preventive Maintenance Service for Modular Scroll Air-Cooled Chiller (three - 60 Tonmodules approx.), One Primary Pump Module (two- 50 HP), and one Heat Exchanger Module, 460 V/60

H/ 3PH, R-410.

5 Quarterly 4

Preventive Maintenance Service for 50 HP Pump Motor Starter and AHU’s/Variable Frequency Drive

3 Annual 1

Preventive Maintenance Service for Chiller Panel, Electric Controls

1 Annual 1

Preventive Maintenance Service for Hydronic Water Treatment System

1 Quarterly 4

Preventive Maintenance Service for Central Station Air- Handling Units; VAHU- 51 and VAHU- 52

2 Quarterly 4

Preventive Maintenance Service for Fan Coil Units:

NFCU- 16. N- FCU- 18, N-

FCU-20, VFCU-1A, V-FCU-

1B, VFCU-2A, VFCU- 2B,

V-FCU-3A, VFCU-3B,

VFCU- 4A, V-FCU-4B,

15 Quarterly 4

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VFCU-5A, VFCU- 5B , V-

FCU- 6 and VFCU-7

Preventive Maintenance Service for VAV air terminal

V-TB-14

1 Annual 1

Preventive Maintenance Service for Exhaust Fans, VEF-01, V-EF-02, V-EF-03 and VEF- 04.

2 Annual 1

Preventive Maintenance Service for Heater, Water

VEWH-01

1 Annual 1

Preventive Maintenance Service for Domestic Water Booster Pump, Storage Tank and Pump Controller.

1 Annual 1

0011 DBA 1 Annual 1 Total

6.2. Option to Extend Services. The Contractor shall provide the services shown below for six

(6) months of the contract.

Item Description Quantity of Equipment

Type of services

No. of Service

Unit price / service

Total per year

Preventive Maintenance Service for Modular Scroll Air-Cooled Chiller (three - 60 Tonmodules approx.), One Primary Pump Module (two- 50 HP), and one Heat Exchanger Module, 460

V/60 H/ 3PH, R-410.

5 Quarterly 2

Preventive Maintenance Service for Hydronic Water Treatment System

1 Quarterly 2

Preventive Maintenance Service for Central Station Air- Handling Units;

VAHU- 51 and VAHU- 52

2 Quarterly 2

Preventive Maintenance Service for Fan Coil Units:

NFCU- 16. N- FCU- 18, N-

FCU-20, VFCU-1A, V-

15 Quarterly 2

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FCU- 1B, VFCU-2A,

VFCU- 2B, V-FCU-3A,

VFCU-3B, VFCU- 4A, V-

FCU-4B, VFCU-5A, VFCU-

5B , V-FCU- 6 and VFCU-7

1005 DBA 1 6 months 1

FAR 52.217-8 (6-Months) Total

6.3 GRAND TOTAL OF BASE AND FAR 52.217-8 (6 MONTHS)

Base Year Total (0001) $

FAR 52.217-8 (6 Months) (1001) $

GRAND TOTAL $

Repair option. Repairs are NOT included under this agreement (see C.3) and are to be done outside this contract. However, the Government desires current labor rates if there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in C.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a notification to begin work. A statement about the start will be included (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7. EQUIPMENT AND PERFORMANCE REQUIREMENTS

7.1. The U.S. Embassy Tegucigalpa requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

7.1.1. Three Modular Scroll Air-Cooled Chiller, 60 Ton each, Multistack, located at NOB Building Roof.

7.1.2. One Primary Pump Module (2- 50 HP Single Primary/Standby), located at NOB Building Roof.

7.1.3. One- 50 HP Pump Motor Starter /Variable Frequency Drive.

7.1.4. One Heat Exchanger Module), located at NOB Building Roof.

7.1.5. Fifteen Fan Coil Units, 3 to 10 Tons approx.

7.1.6. One VAV terminal Unit.

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7.1.7. Four Exhaust Fans, 500 to 1500 CFM approx.

7.1.8. One Electric Water Heater

7.1.9. One Domestic Water Booster Pump Skid, Storage Tank and Pump Controller.

SCOPE OF WORK - - CHILLERS MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials.

Copies shall be provided to the COR for approval.

The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

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11. Check manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

CHILLERS

MAINTENANCE PROCEDURES:

ITEM 1- Quarterly (Each Module)

1. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

2. Thoroughly clean (wash) condenser coils, be sure to wash the debris out from the backside of the coils to avoid further compacting debris into the coils.

3. Clean (wash) filter strainers in the chilled water inlet header and system strainers.

4. Inspect plumbing and valves for leaks, adjust as necessary.

5. Check oil level in oil separator sight glass. Add oil as necessary.

2. Connect power source, check unit for proper operation, excessive noise or vibration.

3. Check liquid line sight glass, oil, and refrigerant pressures.

4. Record system operating temperatures and pressures in the checklist.

5. Check programmable operating set points and safety cutouts. Assure they are correct for the application.

6. Verify fan and compressor motors amperage load limit.

7. Check compressor crankcase heater operation.

8. Check and record refrigerant subcooling and superheat.

9. Clean chiller and surrounding area.

10. Fill out maintenance checklist and report deficiencies.

1. Inspect all electrical Components:

• Check all external interlocks.

• Inspect compressor terminals.

• Check compressor crankcase heater operation.

• Tighten all contactors, relay and circuit breaker terminals. Inspect all contactors for pitting and corrosion replace as necessary.

• Check and calibrate all compressor safety controls.

• Check and record voltages and amperages for compressors.

• Check and record amperages for pumps and condenser fans.

• Check and calibrate low ambient/ fan cycling controls.

• Check all fuses to make sure that they are sized correctly with proper amp rating.

2. Inspect all cabinet screws nuts and bolts, fan motor mount bolts, fan blade set screws, shell and tube evaporator mounting, end cap bolts and connection bolts, brazed plate evaporator mounting bolts as well as compressor and pump mounting bolts for tightness as well as anti-vibration and isolator pads, replace if any missing part.

3. Check all refrigerant pressures and inspect compressor in operation – look for signs of overheating, oil leaks or refrigerant leaks.

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4. Inspect compressor terminals when powered down for pitting, corrosion and loose connections.

5. Tighten all Rota-Lock nuts at the Compressors, Receivers and accumulators. Torque is per manufacturer’s recommendations.

6. Check crank crankcase heaters to verify proper operation.

7. Conduct leak check of entire refrigerant piping system.

8. Inspect all refrigeration lines for secure mountings. Take corrective measures necessary to prevent piping from rubbing the frame etc.

9. Check that pressure switches correct cut-in and cut-out settings.

10. Inspect all insulation on piping and control sensors. Repair and replace as necessary.

Inspect entire plumbing system for leaks.

11. Check operating pressures and temperatures and evaluate whether the system has a full refrigerant charge.

12. Check and record refrigerant subcooling and superheat.

13. Check liquid solenoid valves.

14. Check expansion valve and sensing bulb connections.

15. Take a refrigerant sample and analyze with tube type moisture/acid analyzer.

16. Check operating pressures and temperatures and evaluate whether the system has a full refrigerant charge.

17. Check and record the fan motor amp draws and voltage. Make sure of proper rotation and lubricate if required.

18. Check and record amp draw of the pumps and voltage. Check for signs of leakage at pump seal and suction and discharge connections.

19. Record G.P.M. water flow and compare to design specifications.

20. Check that the pump(s) overload settings match the nameplate(s) and that they work properly.

21. Thoroughly clean condenser coils, be sure to wash the debris out from the backside of the coils to avoid further compacting debris into the coils.

22. Clean filter strainers in the chilled water inlet header and system strainers.

23. Ensure that the condensing unit is clean and clear of surrounding debris and that panels are clear.

24. Inspect, exercise (two full cycles) and clean, all Motorize Valves in Chiller, Heat

Exchanger and other modules associated to the system.

25. Review logged alarms and look for repeat trends.

26. Document the preventive maintenance task that have been completed and submit to the

Government.

50 HP Pump Motor Starter and AHU’s /Variable Frequency Drive

MAINTENANCE PROCEDURES:

ITEM 2- Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

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4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean exterior of cabinet.

17. Energize circuit and check operation of starter and any pilot lights. Replace as required.

Chiller Panel, Electric Controls:

MAINTENANCE PROCEDURES:

ITEM 3- Annually

1. Clean panel interior.

2. Verify functionality of supported devices.

3. Clean ventilation filter and fan (if applicable).

4. Record and report equipment damage or deficiencies.

5. Record results in the equipment history log

Complete Spare Parts and Expendables Inventory list with quantities shall be provided by the contractor to the US government including part number and vendor contact.

Expendables contractor shall procure are: Coil cleaner compatible with aluminum and copper (according to manufacturer’s recommendation), pipe exterior jacketing, elastomeric insulation, adhesives compatible with insulation, foam tape, refrigerant, all lubricants and grease types

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(electrical contacts, fan and pump grease for bearings etc.), compressor oil, sealant, all type of screws, nuts and bolts required for chiller electrical or mechanical components (including VFD, electrical and control panel, etc.)

Hydronic Water Treatment Preventive Maintenance (PM)

Water Treatment System, Closed Loop

MAINTENANCE PROCEDURES:

ITEM 4- Quarterly:

1. Draw a sample from a point where water is circulating. Flush the line until the sample is clear.

2. Flush a clean sample bottle with the water from the closed loop system three times to remove any contamination from the bottle, and then collect the sample.

3. Use the Molybdenum Test Kit to test for the proper levels of Molybdenum in the closed loop system.

4. If Molybdenum is less than 20 ppm add GI#370 (or approved equal) to the shot feeder to increase the treatment level.

5. If Molybdenum is more than 60 ppm drain a small amount of closed loop water from the system to lower treatment level.

6. Test for the proper levels of chemicals in the closed loop system and adjust chemical feeds as necessary to maintain optimal conditions in the system as specified in Table A.

7. Record all test results in a logbook and provide the results to the COR in a typewritten and signed report.

8. Use the conductivity meter to test for total solids and plot in a logbook. If your Molybdenum levels drop your conductivity should drop also. This would indicate a loss of water from the Closed Loop System. If your Molybdenum levels stay constant without having to add treatment to the Closed Loop System, and your conductivity increases you may have air in the system causing iron oxide corrosion. If this is the case, you will see your iron levels increase also. You need to check your air vents for proper operation and remove any trapped air from the piping system and check for bacteria levels.

9. Check the total conductivity of the system with a conductivity meter. Record results in a logbook and typewritten report.

10. Check pH with the pH test strips and/or pH meter. Record results in a logbook and typewritten report.

11. Clean sample bottles and wipe down all chemical treatment equipment.

12. Provide new and change old corrosion coupons. Send used coupons to the laboratory for analysis. Quarterly Laboratory analysis for these coupons shall

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be included by the contractor. Contractor shall direct the Embassy Tegucigalpa Facilities staff to make any changes to the treatment plant operations to reestablish effective and efficient HVAC water treatment to meet water quality standards based on coupon Laboratory analysis.

Process Instrumentation Engineer Checks and Adjustments

1. Visual inspection of the controller, sensor, pumps, tubing and other accessories

2. Testing of the chemical parameters

a. pH

b. Total dissolved solids

c. Conductivity

d. Aerobic Plate Count

e. Corrosion Inhibitor Level

f. Biocide dosage/s

g. Test supply water for base conditions (iron, manganese, alkalinity, total hardness, silica chloride)

3. Calibration of all the sensor/s with known standard

4. Process calibration of conductivity by a calibrated instrument with a known standard

5. Make sure that the controller is functioning properly.

6. Make sure that the solenoid valves, contact water meter, inhibitor pump and biocide pumps are physically functioning properly as per the settings in the controller.

7. Make sure that the chemical is dosed only as per the specification

8. Submit a typewritten and signed service report with detailed description of errors and causes (if any) and corrective action taken.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters as shown in Table A.

Filter Hydronic Bypass

MAINTENANCE PROCEDURES:|

ITEM 4- Quarterly:

1. Draw a sample from a point where water is circulating. Flush the line until the sample is clear.

2. Flush a clean sample bottle with the water from the closed loop system three times to remove any contamination from the bottle, and then collect the sample.

3. Use the Molybdenum Test Kit to test for the proper levels of Molybdenum in the closed loop system.

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Process Instrumentation Engineer Checks and Adjustments

1. Visual inspection of the controller, sensor, pumps, tubing and other accessories

2. Testing of the chemical parameters

a. pH

b. Total dissolved solids

c. Conductivity

d. Aerobic Plate Count

e. Corrosion Inhibitor Level

f. Biocide dosage/s

g. Test supply water for base conditions (iron, manganese, alkalinity, total hardness, silica chloride)

3. Calibration of all the sensor/s with known standard

4. Process calibration of conductivity by a calibrated instrument with a known standard

5. Make sure that the controller is functioning properly.

6. Make sure that the solenoid valves, contact water meter, inhibitor pump and biocide pumps are physically functioning properly as per the settings in the controller.

7. Make sure that the chemical is dosed only as per the specification.

8. Submit a typewritten and signed service report with detailed description of errors and causes

(if any) and corrective action taken.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters as shown in Table A.

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Table A

AIR HANDLING UNITS

MAINTENANCE PROCEDURES:

ITEM 5- Quarterly

1. Check the cleanliness of the air filters (flat, angle, rigid, bag, HEPA & HEGA) and replace or clean as required.

2. Verify filter gauge and/or switch function properly.

3. Check filter frames (filter tracks) for residual contaminates and clean as necessary.

4. Check drive kit for damage, loose parts, wear, dirt and alignment.

5. Check belt tension (If applicable).

6. Check condition of extended lubrication lines when present.

7. Clean dampers.

8. Check and Clean condensate, interior drain pan, drain lines and traps. Apply condensate pan treatment tablets appropriate for this application.

9. Clean (wash) heat exchanger coil, Condensate traps, interior housing and exterior housing.

10. Install any missing screws, nut, bolts or any other mechanical joints requires on equipment housing or supports.

11. Visually inspect or remotely monitor the outdoor air dampers and actuators for proper function.

12. Inspect air hoods and air louvers for damage and debris (if applicable).

13. Visually inspect outdoor air intake louvers, bird screens, and adjacent areas for cleanliness and integrity. Clean, when necessary (if applicable).

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14. Verify sensors used for dynamic minimum outdoor air control accuracy and recalibrate or replace as necessary.

15. Clean (wash) Y-strainers in hydronic system.

16. Check, clean and calibrate hydronic controls (motorized ball valve, gages thermometers etc.).

17. Visually inspect drain pans and other adjacent surfaces subject to wetting for cleanliness and microbial growth and clean when fouling is observed.

18. Clean exterior of air handler cabinet.

19. Inspect doors, handles, latches and hinges for proper operation.

20. Inspect door gaskets for damage and proper seal.

21. Inspect panels for damage.

22. Clean fan segment and fan assembly (supply, return, exhaust).

23. Check fan housing, wheel, shaft, frame, inlet vanes and bearings for damage, wear, loose parts, dirt and debris.

24. Check fan base, vibration isolators and thrust restraints for damage, wear, loose parts, dirt and debris.

25. Check duct flex connector for damage and wear, repair if leaks are present.

26. Lubricate fan bearings.

27. Clean variable inlet vanes.

28. Check adjustable fan motor base and mounting hardware for loose parts.

29. Check adjustable fan motor base for damage.

30. Check fan motor for leaky bearing seals.

31. Check fan for motor damage.

32. Check for dirt, dust & debris in air vents on fan motor housing.

33. Clean condensates drain pan, trap, drain line and adjacent wetted surfaces.

34. Check Energy Recovery Wheel, clean media, adjust seals, replace belt, if applicable.

35. Keep clear the space provided for routine maintenance and inspection around ventilation equipment for equipment component accessibility.

36. Investigate and rectify the visible microbial contamination.

37. Investigate and rectify the water intrusion or accumulation.

Expendables contractor shall procure are: Coil cleaner compatible with aluminum and copper (according to manufacturer’s recommendation), pipe jacketing, condensate drain pan tablets, elastomeric insulation, adhesives compatible with insulation, foam tape, all lubricants and grease types (electrical contacts, fan grease for bearings etc.), sealant, all type of screws, nuts and bolts required for AHU’s electrical or mechanical components (including VFD, electrical and control panel, etc.), Fan Coil Units

MAINTENANCE PROCEDURES:

ITEM 6- Quarterly

1. Check the cleanliness of the air filters and replace or clean as required.

2. Check filter frames (filter tracks) for residual contaminates and clean as necessary.

3. Check drive kit for damage, loose parts, wear, dirt and alignment.

SBU - CONTRACTING AND ACQUISITIONS 15

4. Check belt tension (If applicable).

5. Check and Clean condensate, interior drain pan, drain lines and traps. Apply condensate pan treatment tablets appropriate for this application.

6. Check clean auxiliary drain pan and verify safety switch correct operation.

7. Clean condensate pump (if applicable), drain lines and traps.

8. Clean interior housing and exterior housing.

9. Check correct operation of motorized ball valve and actuator.

10. Install any missing screws, nut, bolts or any other mechanical joints required on equipment housing or supports.

11. Clean (wash) Y-strainers in hydronic system.

12. Check, clean and calibrate hydronic controls (motorized ball valve, gages thermometers etc.).

13. Visually inspect drain pans and other adjacent surfaces subject to wetting for cleanliness and microbial growth and clean when fouling is observed.

14. Inspect doors, handles, latches and hinges for proper operation.

15. Inspect door gaskets and flexible duct connector for air leaks and repair if necessary.

16. Clean fan segment and fan assembly (supply, return, exhaust).

17. Check duct flex connector for damage and wear and repair if necessary.

18. Lubricate fan bearings.

19. Clean (wash) heat exchanger coil, interior housing and exterior housing.

20. Check fan motor base and mounting hardware for loose parts.

21. Check fan motor for leaky bearing seals.

22. Check fan for motor damage.

23. Keep clear the space provided for routine maintenance and inspection around ventilation equipment for equipment component accessibility.

24. Investigate and rectify the visible microbial contamination.

25. Investigate and rectify the water intrusion or accumulation.

Expendables contractor shall procure are: Coil cleaner compatible with aluminum and copper (according to manufacturer’s recommendation), condensate drain pan tablets, elastomeric insulation, adhesives compatible with insulation, foam tape, all lubricants and grease types (electrical contacts, fan grease for bearings etc.), sealant, all type of screws, nuts and bolts required for FCU’s electrical or mechanical components (including, electrical and control panel, etc.), VAV Air Terminal Unit

MAINTENANCE PROCEDURES:

ITEM 7- Annually

1. Check VAV for operation for excessive vibration, noise, and evidence of air leakage.

2. Inspect exterior of VAV Dampers. Clean built-up dirt and grime from shaft and actuator.

3. Tighten actuator collar lock nuts.

SBU - CONTRACTING AND ACQUISITIONS 16

4. Take manual control of actuator and move damper to full open and shut positions. Check for smooth

5. movement and no apparent slippage at the actuator collar.

6. Check electrical connections for tightness and any signs of overheating.

7. Check continuity of electric heating elements with a multimeter.

8. Check contactors for signs of overheating. Be sure there is freedom of movement.

9. Measure and record temperature rise across the electric coil with the reheat energized.

10. Observe and log voltage and amperage of each heating element stage.

11. Return unit to service.

12. Check for signs of air leaks.

HVAC Ventilators

MAINTENANCE PROCEDURES:

ITEM 8- Annually

1. Start fan and run for 30 minutes.

2. Check for unusual noise, vibration, or evidence of other problems.

3. Wipe down unit.

4. Submit a Work Order to correct deficiencies.

5. Fan:

a. Tag out unit.

b. Thoroughly clean unit.

c. Check fan blades for dust buildup and clean if necessary.

d. Check fan blades and moving parts for excessive wear. Clean as needed.

e. Check fan RPM to design specifications.

f. Check bearing collar set screws on fan shaft to make sure they are tight.

g. Check fan wheel for bent or damaged vanes.

h. Vacuum interior of unit if accessible. Clean exterior.

i. Check belts for wear and age related deterioration, adjust tension or alignment, and replace belts

j. when necessary. Multiple belt drives should be replaced with matched sets.

k. Check structural members, vibration eliminators and flexible connections.

l. Check that hold down bolts are secure.

m. Test fan operation.

n. Remove all trash and clean area around fan.

6. Lubricate fan shaft bearings while unit is running. Add grease slowly until slight bleeding is noted from the seals. Do not over lubricate. Remove old or excess lubricant.

7. Motors:

a. Check ventilation ports for soil accumulation, clean if necessary.

b. Clean exterior of motor surfaces of soil accumulation.

c. Lubricate bearings: (1) Remove filler and drain plugs (use zerk fittings if installed). (2) Free drain hole

d. of any hard grease. (3) Add grease - use good grade lithium base grease unless otherwise noted.

SBU - CONTRACTING AND ACQUISITIONS 17

e. Check motor windings for accumulation of soil. Vacuum if required.

f. Check hold down bolts and grounding straps for tightness.

g. Meggar check motors and record results.

h. Remove tags and return to service. Check for unusual noise or vibration. Check for evidence of overheating. Make sure unit actually works.

Electric Water Heaters

ITEM 9- Annually:

1. Clean and inspect the water heater.

a. Clean away dirt, dust, and other contaminants.

b. Inspect for corrosion/chipping and repaint as necessary.

c. Check the condition of the insulation on the heat exchanger and holding tank.

Repair, replace and paint as necessary.

d. Inspect plumbing connections for evidence of leaks.

e. Inspect coils for damage/security.

f. Exercise valves are two full cycles.

g. Inspect and clean control panel.

h. Check and tighten electrical connections.

i. Manually operate the safety relief valve. Check for ease of operation. Verify pressure is relieved.

j. Bleed air where equipped.

k. Inspect anode and replace if center wire is visible.

2. Operational test of the water heater.

a. Remove tags/locks and put water heater on line.

b. Test the water heater under operational conditions, and observe for unusual noise and signs of leaks.

c. Check operation and setting of thermostat.

d. Return the unit to service.

Booster Pumps

ITEM 10- Annually

1. Lock out and Tag out unit.

2. Clean and inspect pump.

a. Clean accumulated dirt and grime from pump casing, shaft coupling, and motor.

b. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

c. Check for evidence of leaks.

SBU - CONTRACTING AND ACQUISITIONS 18

d. Check alignment of coupling and security of base-plate mounting bolts.

3. Lubricate pump (if applicable).

4. Conduct operational test of the circulating pump.

a. Start pump. Check flanges and fittings for leaks.

b. Check for unusual noise or vibration.

c. Return the unit to service.

5. Check the motor.

a. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

b. Meggar check motor, record results.

c. Check running current and voltage for each phase, record results. Make sure it is less than the name plate value.

6. Lubricate the motor (if applicable). NOTES: DO NOT OVERGREASE THE MOTOR.

USE MOTOR RATED GREASE. DO NOT USE PUMP GREASE IN THE MOTOR.

Water Tanks with Controls

MAINTENANCE PROCEDURES:

ITEM 10- Annually

1. Examine visible interior of tank including fittings, hatches for signs of corrosion, and correct as indicated.

2. Clean, test and inspect sight glasses, valves, fittings, drains and controls.

3. Clean and inspect tank level control panel.

a. Clean exterior of panel and inspect front panel components for damage.

b. Clean interior panel components of dust and foreign material.

c. Inspect electrical wiring for damage and loose connections.

d. Inspect relays for damaged contacts and signs of over-heating.

4. Operational Test panel/electronic control units and mechanical level control equipment.

a. Verify that all alarm, control, and communication circuits operate correctly.

b. Verify that mechanical level-indicating and control devices are functioning properly.

5. Look for presence of contamination (bugs, frogs, snakes, paper, plastic, etc.). Notify the post if found.

6. Return system to service.

SBU - CONTRACTING AND ACQUISITIONS 19

CONTINUATION TO SF-18,

RFQ NUMBER 19H08025Q0039

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 11

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

B. SCOPE OF WORK

The purpose of this fixed price contract is to obtain preventive maintenance services for mechanical equipment managed by the U.S. Embassy Tegucigalpa, Honduras. The Contractor to maintain the following equipment in a safe, reliable and efficient operating condition.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1. General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

2. Duties and Responsibilities

The equipment shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

2.1 Hours of performance

The Contractor shall maintain work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver services on weekends, Holidays or whenever stipulated by Post.

2.2 Access to government buildings and standards of conduct

SBU - CONTRACTING AND ACQUISITIONS 20

2.2.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Tegucigalpa. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

2.2.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of the award of the contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

2.2.3Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

2.2.4 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

2.2.5Security Clearances. All Work under this contract are designated CAA and PCC areas and shall be performed by cleared American personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

3. Standards of Conduct

3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor

SBU - CONTRACTING AND ACQUISITIONS 21

to remove an employee from the worksite for failure to comply with the standards of conduct.

The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

3.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

C. SCHEDULED PREVENTIVE MAINTENANCE

1. The Contractor shall perform preventive maintenance as outlined in STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

2. All materials and consumables are excluded from this contract. During first visit, the contractor will provide a survey of the system, materials onsite, and determine usage rates. This will be used to provide a separate proposal for recommended consumables and spare parts.

3. Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

SBU - CONTRACTING AND ACQUISITIONS 22

4. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

5. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon…