PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE 1 6

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

08/03/2026

4. REQUISITION/PURCHASE REQ. NO.

PR16166512-0001

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE GT500 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

(X) 9A. AMENDMENT OF SOLICITATION

NO.

19GT5026Q0065

x

9B. DATED (SEE ITEM 11)

07/28/2026

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, x is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This modification is to change the dates of the event as detail in the SOW

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243SBU - CONTRACTING AND ACQUISITIONS

REQUEST FOR QUOTATION No. 19GT5026Q0065 Guatemala - MOW and HOW Event - October 2026 / SPECIFICATIONS / STATEMENT OF

WORK (SOW)

I. SCOPE OF SERVICES

The United States Embassy in Guatemala requires the services of rental of meeting rooms for the MOW and HRW conference event to be held in Guatemala. The event will be held in Guatemala City from October 25 to 31, 2026. Services required include lodging, conference rooms, and rental of equipment as detailed herein.

II. PRICING

The following table presents the list of services required:

Line Item DESCRIPTION QTY PER

UNIT

PRICE

(NET)

TOTAL

PRICE (NET)

1 LODGING. Block of 120 single accommodation rooms.

Check-in October 25, 2026 Check-out October 31, 2026

120 Stay

2 Shuttle transportation airport to hotel on arrival

120 Each

3 Shuttle transportation hotel to airport on departure

120 Each

4 PLENARY. Conference room to seat 120 people from Monday, October 26 through Friday, October 30, 2026.

Setup: School type.

Shall include a head table, podium, screen, projector, six flipcharts with markers each, five microphones at the head table and two wireless microphones for the audience. A registration table outside of the room is required. Technical support shall be available for immediate assistance.

Room shall be ready for testing on Sunday, October 25, 2026, by noon.

Include a permanent coffee station throughout the event.

Include tables for us to set up office supplies and bottled water (please confirm that you allow us to bring our own bottled water). You can quote the water as a separate line item.

5 Days

SBU - CONTRACTING AND ACQUISITIONS

5 BREAKOUT ROOMS. Requirement of four (4) breakout conference rooms, to seat approximately 30 people. From Monday, October 26 through Friday, October 30, 2026.

Setup: School type.

Shall include a head table, podium, one flipchart with markers per room, projector and screen.

Technical support shall be available for immediate assistance.

6 CONSULTATION ROOMS. Requirement of four

(4) consultation rooms, to seat approximately 15 people. From Monday, October 26 through Friday, October 30, 2026. No equipment is required besides tables and chairs.

Each room will need to have at least four tables with chairs for consecutive small groups sessions.

7 HRW ROOMS. Requirement of two (2) conference rooms, to seat at least 50 people.

From Tuesday, October 27 through Friday, October 30, 2026.

Setup: School type.

Shall include a head table, podium, four flipcharts with markers per room, projector, and screen, three microphones on the head table and two wireless microphones for the audience. Technical support shall be available for immediate assistance.

4 Days

8 Welcome Reception – Date TBD (either October 25 or October 26, 2026). Shall include snacks and hors d’oeuvre for 120 guests, non-alcoholic drinks, white wine, red wine and beer.

Other alcoholic drinks and/or cocktails shall be available for purchase by each attendee.

1 Event

* TOTAL (NET)

*VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. VAT shall be included on invoices submitted for payment. The U.S. Embassy – Guatemala will provide an IVA exemption form for the 12% VAT.

III. SPECIFICATIONS:

Event Schedule:

The conference consists of two concurrent programs:

MOW: Morning of October 26 through the morning of October 30, 2026.

HRW: Afternoon of October 27 through the morning of October 30, 2026.

For lodging, the U.S. Embassy in Guatemala requires that the hotel creates a block of rooms and create a link that is available through October 31, 2026, for all participants to make their own reservations to attend this event. We need that the guests have the flexibility to choose their dates, as one group will check-in on October 25, 2026, and the rest will start arriving on October 26 or 27, 2026 depending on their participation requirements.

Please include in your proposal the cancellation policy that will apply to this block.

The U.S. Embassy in Guatemala will require a reservation progress report through October 31, 2026, to create a participants list.

After October 31, 2026, we will require an availability report and lodging rate for any other attendees that miss the deadline.

The U.S. Embassy expects to confirm the final number of rooms by the end of September 2026; however, the contractor should be able to hold several additional rooms until final confirmation.

Please include the cost of the shuttle provided by the hotel and the logistics to reserve the service by the guests.

Lodging and transportation will be paid for directly by the guests.

For the conference rooms, The conference will consist of simultaneous sessions from October 26 to October 30, 2026.

Each of the large session rooms (plenary and HRW rooms) shall have the following services available:

• Permanent drinking water.

• Note pads and pens per participant.

• Wi-Fi - 50MBP (minimum 2 megabytes/second for downloads; 15-18 megabytes/second for uploads)

The U.S. Embassy Guatemala is looking for a Conference Package per participant to include coffee break AM, lunch and coffee break PM.

Please quote option 1 to set up or serve lunch exclusively for our group and option 2 to have lunch at the main restaurant of the hotel. Confirm restaurant capacity for our group.

Please confirm the hotel capacity to handle menus for attendees with dietary requirements (vegan, vegetarian) and how will you be able to offer these options separately from the main confirmed option for the lunch.

• Plenary Meeting Room

The contractor shall provide a plenary meeting room with the following capacities:

Monday, Tuesday, Thursday, and Friday:

Seating capacity for a minimum of 75 participants.

Wednesday:

Seating capacity for a minimum of 120 participants.

Setup: School type, with long rectangle tables and chairs.

Shall include a head table, podium, screen, projector, six flipcharts with markers each, five microphones at the head table and two wireless microphones for the audience. A registration table outside of the room is required. Technical support shall be available for immediate assistance.

The same room may be used throughout the week, or a larger room may be provided for Wednesday if necessary.

The U.S. Embassy in Guatemala also requires access to the plenary room for approximately two (2) hours on Sunday, December 13, 2026, to test audiovisual equipment and verify room setup.

• Breakout Meeting Rooms

The contractor shall provide four (4) breakout rooms daily to seat 30 participants each, from Monday, October 26 through Friday, October 30, 2026.

Setup: School type with long rectangle tables and chairs.

Shall include a head table, podium, one flipchart with markers per room, projector and screen. Technical support shall be available for immediate assistance.

• Consultation Rooms

Requirement of four (4) consultation rooms, to seat approximately 15 people each. From Monday, October 26 through Friday, October 30, 2026. No equipment is required.

Each room will need to have at least four tables with chairs for consecutive small groups sessions.

• HRW Meeting Rooms

Requirement of two (2) conference rooms, to seat approximately 50 people each. From Tuesday, October 27 through Friday, October 30, 2026.

Setup: School type with long rectangle tables and chairs.

Shall include a head table, podium, four flipcharts with markers per room, projector, and screen, three microphones on the head table and two wireless microphones for the audience. Technical support shall be available for immediate assistance.

• Welcome Reception – Date TBD (either October 25 or October 26, 2026). Shall include snacks and hors d’oeuvre for 120 guests and non-alcoholic drinks.

Alcoholic drinks shall be available for purchase by each attendee.

If possible, to arrange/include an entertainment show to highlight unique Guatemalan culture and history in a professional way.[GJ4.1]

• Audiovisual Equipment and Technical Support

The contractor shall provide audiovisual equipment and on-site technical support for:

� Plenary meeting room � HRW meeting rooms � Breakout meeting rooms

Each applicable room shall include, at a minimum:

� Projection screen or large display.

� Adequate audio system for room size.

� Microphones, as needed.

� On-site technical support during scheduled meeting hours.

� Audiovisual equipment is not required in the consultation rooms.

IV. OFFER REQUIREMENTS

• A complete offer shall include SF-18 fully executed and signed, RFQ prices and contractor offer.

• Evidence that the offeror has the capacity, personnel, equipment and financial resources to meet the requirements of this event.

• The offeror shall provide proof of SAM registration to include the SAM UEI number; Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

V. EVALUATION FACTORS

• Award will be made to the lowest priced, acceptable, responsible quoter.

• The Government reserves the right to reject proposals that are unreasonably low or high in price.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

• Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

THE FOLLOWING FAR PROVISIONS ARE PROVIDED IN FULL TEXT:

52.217 5 EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

IV. TERMS AND CONDITIONS

*Payment terms for the USG are Net 30 days after receipt of valid invoice in the Finance office.

*Payment processing will begin after items have been delivered and a correct invoice has been received.

*The USG only accepts invoices electronically for payment.

*INVOICES ARE SUBJECT TO REJECTION IF ANY OF THE REQUIREMENTS ARE MISSING.

*Payments will be made only via Electronic Funds Transfer (EFT).

V. SUBMISSION OF QUOTATIONS

Quotations are due on August 21, 2026, by COB 10:00 hours. Please complete the required portions of this document and submit your offer to:

GuatemalaBids@state.gov