19GT5026Q0059 - GTM - Semi Permanent Awning.pdf

U.S. Embassy Guatemala

July 30, 2026

Subject: Request for Quotation number 19GT5026Q0059 – Guatemala - Semi-Permanent Awning

Dear Prospective Quoter:

Enclosed is a Request for Quotation (RFQ) for Semi Permanent Awning in El Progreso for the U.S. Embassy in

Guatemala. If you would like to submit a quotation, please complete the required portions of the attached documents, and submit your offer to: GuatemalaBids@state.gov

Please use ONLY the address provided above to send your offer. Include the name of your company and the solicitation number in the subject line of your e-mail. Offers sent to any other email addresses may not be considered valid.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A Statement of Work

3. Section B Pricing

4. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM“

The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. The U.S. Government intends to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A site visit has been scheduled for August 18, 2026, at 9:30 AM. Participants will meet at Kilometro 81.5 Carretera al Atlantico, El Progreso, Guatemala. Please submit an email to SerechZA@state.gov if you are interested to participate not later than August 14, 2026, by 17:00 hours.

The due date to submit questions for this solicitation is August 19, 2026, by 17:00 hours. Submit your questions via email to SerechZA@state.gov

Quotations are due by September 12, 2026 by COB 17:00 hours. You will receive an automatic response from the

GuatemalaBids@state.gov inbox once your bid has successfully been received. If you do not receive this automatic response, notify us by email SerechZA@state.gov No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Email bids should not contain attachments greater than 10MB in size, or they may be refused by the system. Quotation documents should be .pdf, .tif, or .gif files only. Please include the name of your company and the RFQ number in the subject line of your email submittal.

Sincerely, Scott Dargus

Contracting Officer

SBU - CONTRACTING AND ACQUISITIONS

mailto:GuatemalaBids@state.gov https://www.sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Ffsd-gov%2Flearning-center-system.do%3Fsysparm_system%3DSAM&data=05%7C01%7CGaldamezAL%40state.gov%7Cb26946e7255f4fdfa61808da488b8ad9%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637902061425901539%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=inP1fR28N3BHGZiNUoPThSD6l%2FVwey%2B7ATnZ0yn1h9s%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Ffsd-gov%2Flearning-center-system.do%3Fsysparm_system%3DSAM&data=05%7C01%7CGaldamezAL%40state.gov%7Cb26946e7255f4fdfa61808da488b8ad9%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637902061425901539%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=inP1fR28N3BHGZiNUoPThSD6l%2FVwey%2B7ATnZ0yn1h9s%3D&reserved=0 mailto:SerechZA@state.gov mailto:SerechZA@state.gov mailto:GuatemalaBids@state.gov mailto:SerechZA@state.gov

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5026Q0059

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

07/30/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR16133379

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Zayda A Serech

b. TELEPHONE NUMBER (Include area code) (NO COLLECT

CALLS)

(502)23540000

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within calendar days and complete it within calendar days after receiving x award, notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour)a. Sealed offers in original and local time 09/12/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

SBU - CONTRACTING AND ACQUISITIONS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

PART 1 – THE SCHEDULE

SECTION B – SERVICE AND PRICES/COSTS

B.1 CONTRACT PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Item Description Unit

Unit

Price

(NET)

Quantity Total Price

(NET)

Semi-Permanent Awning

Installed in Km. 81.5 Carretera al Atlantico, El Progreso, Guatemala.

EA 1

2 40’ Sea Container for Office

Space and Storage.

EA 1

3 Labor, Installation and

Delivery

EA 1

GRAND TOTAL

B.2 VALUE ADDED TAX

Value added tax (VAT) shall not be included in the CLIN rates. The amount of tax to be charged is 12% (IVA). The Government is exempt from taxes (IVA tax). Once invoiced, awarded vendor will be provided with a tax exemption form as VAT payment.

B.3 TYPE OF CONTRACT

This is a firm-fixed price contract payable entirely in the currency indicated in SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.

The firm-fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

Any quantities indicated in the specifications and drawings are for reference only and the

Contractor is responsible for providing quantities needed to complete the work, without any price adjustment after award.

SECTION C – DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 SCOPE OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish, install, and test all materials and equipment required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in the tail shall apply also to all other portions of the work.

C.2 PROVISION OF AWNING AND CONTAINER

If the Contractor would like to offer his/her standard that meets the specifications, the Contractor shall present these technical alternatives in his offer, and no substantial changes will be accepted after the contract is awarded. In such cases, the Contractor must incorporate these proposed technical designs into his/her offer, and will make any adjustment to the different systems to provide all the required services and utilities, all these adjustments shall be performed during the manufacturing process and shall be similar or exceed to the services and utilities detailed in this

SOW.

The Contractor is required to provide the following infrastructure composed of one (1) awning, one (1) 40’ Container for Administrative Space, meeting the specifications detailed and the basic requirements outlined below:

1. Semi-Permanent Awning with the option of disassembly and assembly in another location if necessary. The Awning must meet the following performance characteristics:

FEATURE SPECIFICATION

ARCHITECTURAL Awning Canvas:

o Black out, white, waterproof, flame retardant PVC laminated fabric with polyester scrim or equivalent performance fabric, UV protection, fungus retardant, 24 oz, one year wear and weather degradation warranty.

o A central canvas will be installed in the upper chord of the joists, and two lateral canvases will be installed in the lower chord of the joists.

o The canvas must be manufactured with 100% polyester fabric with high resistance to tension, tearing and UV rays. It must be of low elongation, waterproof, high flexibility, flame retardant and weather resistance.

o Canvas to be blackout type, of at least 24 oz., laminated in 3 layers, 2 white external ones and a gray central one.

o The canvas will have eyelets spaced close enough to allow a correct and tight tie to the joist cord, so that it does not form wrinkles or pockets where water can deposit. The rope for tying the canvas must be with Dacron

Polyester Rope, moisture, oil, UV and rot resistant or equivalent.

o Rainwater or serene water may not be deposited at any point on the canvas.

(Refer to attachment “Standard Awning Cover 20M” page #2 and page #3 for details, measurements, and designs)

CIVIL Structure:

o Width of 12.5 meters parallel to the road, 25.00 meters across. Cross section: height of 4.10 meters and ridge heigh of 8.60 meters.

o A Preliminary Structural study and a calculation matrix of the structure to be built must be provided by the contractor. After the contract award, the vendor must provide a final complete study before installation, the study must be certified by an Engineer, including calculation of all sections, connections, bolts, counterweights, welding.

o The contractor must present final shop drawings, final electrical equipotential bonding diagram and final “as built” drawings.

o After the contract award, the contractor must perform a compliance test of concrete resistance, , and other structural components and deliver results before installation.

o All measures must allow a 5% variance. Once the contract is awarded, the vendor must rectify field measurements in the next (five) 5 calendar days.

(Refer to attachment “Standard Awning Cover 20M” page #1 for details, measurements, and designs)

Base system:

o The columns must be fixed by means of a plate and embedded bolts to prefabricated reinforced concrete counterweights fc= 3000psi minimum of dimensions determined by structural calculation, with minimum weight of 1.5 tons each, which will be semi-buried and perfectly level.

o Two bubble levels must be placed in every column to be always checked, for the correct verticality of the element both on the X axis and on the Y axis.

(Refer to attachment “Standard Awning Cover 20M” page #4 for details, measurements, and designs)

Frame:

o It must be manufactured in modular segments that allow its assembly at the installation site, as well as its possible disassembly for transfer.

o All segments of the frame for columns and arches will be manufactured on sections formed with bidimensional open web joists according to structural review to ensure that the structure with its membrane and other elements are capable of withstanding sustained winds of at least

125 km/h or 9.9lb/feet2. The profiles and tubes will be made of galvanized G72 (72000 psi) ASTM A653 zinc coated Z180.

o Other structural elements may be formed using square or round tubing.

All connections must be welded or bolted. Elements with only pressure, superimposed, with simple couplings, etc. will not be accepted.

o All connecting elements must be fabricated using galvanized plates.

o Welding must be E70XX.

o All sections where there is welding must be carefully cleaned and excesses removed prior to painting with 2 coats of anticorrosive paint and two coats of aluminum color paint.

(Refer to attachment “Standard Awning Cover 20M” page #1and page #2 for details, measurements and designs)

ELECTRICAL Lightning protection system:

o Rod and grounding systema meeting the following or similar performance characteristics:

o Lightning rod, NFPA 780:2020 compliant, protection level I for a 42α protected radio.

o Aerial rod installed five (5) meters above awning structure.

o Ground rod or assembly should be 5 Ω of resistive or less.

o Equipotential bonding

(Refer to attachment “Standard Awning Cover 20M” page #3 for details, measurements, and designs)

The lightning system must be designed,certified, and tested by a licensed electrical engineer.

Description of lighting system:

o For the lighting system, the vendor must consider the supply and installation of 8 luminaires (4 per side), LEDs of 400 watts each, 120-

240 v, with IP65 protection and a minimum luminous flux of 35,000 lumen.

o The luminaire will be installed in each frame, 2.00 m from the column

(directed from the horizontal towards the canvas, seeking lighting by reflection and avoiding dazzling both vehicle drivers and the control post personnel.

o The on/off control switch should be installed at a height of 1.30 above the floor, in one of the central columns, behind the container that houses the offices.

o The power supply for these lamps should be taken from the electrical panel of the container, with its respective breaker.

o The lighting/electrical system must be designed and certified by a professional electrical engineer.

(Refer to attachment “Standard Awning Cover 20M” page #1 for details, measurements, and designs) o Contractor will be responsible for installation of, and connection to, generator and automatic transfer switch, (provided by INL).

Connection from main panel to municipal power, and related metering and cabling, will be made by others.

2. (40-foot sea container) Class A or B, standard height or high-cube, modified to be used as office space and to be placed over six (6) reinforced concrete bases on the side of a main highway.

EACH

CONTAINER

MUST COMPLY

WITH:

(See Container 1-7 type PCI attachment for technical reference) o Used/second hand, 2 to 8 years manufacture. Classified as Premium as per IICL-5 standard.

o Watertight, windproof.

o No visible corrosion in extent of over 5% of the surface (before paint job) o Limited to non-structural damage on floor, walls, roofs and doors

(dents are acceptable within five (5) inches of dent extent and ½ inch deep) o Odor free from any chemicals, mold or mildew, no visible presence of mold or mildew.

o Internal floors cannot have gaps and must be leveled, walls and roofs unions must be watertight, and no sharp edges are accepted.

EACH

CONTAINER

SHOULD HAVE:

o Two (2) metallic doors; one (1) for the main area, and one (1) for the storage area, with padlocks and push bars with exterior keyed lever and able to open to the outside. See attached drawings for more information.

o Two (2) outside security grill doors to protect the containers doors, built of steel with a latch to padlock.

o Both doors will be painted with the same color as the outside container, with metal access steps, stairs with handrail for each door.

o Two (2) operable PVC windows located in the back side of the container, with security grill to protect the windows and white mosquito nets and sliding rail. See attached drawings for more information.

o Two (2) outside security grill windows to protect the containers windows, built of steel.

o 2’x2’ Mineral board ceiling, plus thermal fireproof non-toxic insulation.

o Internal insulation of ceiling and walls (thermal, sound, fire, non-toxic) and drywall humidity resistant on internal ceiling and walls

(20mm for walls and 30mm for ceiling).

o Four (4) LED ceiling panel lamps 2x4’, 72w DL, 6480 lumens, 6000k. + 1 2x18w, T8 LED tubes, vapor tight, surface mounted, IP65 in the storage area.

o Three (3) exterior mounted LED 100W reflectors (front side, facing the highway), DL, 12,000 lumens, 6500K, IP66.

o All lamps mounted as describe in the floorplans attached.

o One (1) 24,000BTU Mini-Split air conditioning, with ISO/TC86 standard environmental control.

o Black dot pattern of Vinyl, PVC or similar anti-skid flooring, ¾” fiber cement board installed over the existing wooden base.

o White color interior paint and anticorrosive, all weather. Apply two

(2) coats of oil-based paint.

o Gray color exterior paint for exterior walls and ceiling, using synthetic oil-based automotive paint. Apply one (1) coat of anticorrosive material, followed by one (1) coat of synthetic oil-based automotive.

o The container will be divided into two areas -Office area and storage area. The storage area will be without insulation and drywall and all interior areas to be painted as exterior.

o Wood decking should be replaced with a new concrete board subflooring.

(Refer to attachment “Floor Plans and photos of container layout”….)

ELECTRICAL

WORK

o TSJ 3 gauge, 100 amps, four (4) meters of external cable to include quick disconnect connector, male. (Female coupling must be included). The outlets must include an exterior IP66 box, no protective pipe should be installed. The outdoor cables and outlets must resist heavy loads of energy. Must meet IEC standards.

o 8-pole single-phase electric circuit breaker box with lockable cover, mounted as described in the floorplans attached to this SOW, UL listed, IEC approved. The electrical box support base must be fixed to the container, so the walls and roof of the container are free of perforations.

o Nine (9) power outlets. 120V outlets mounted as per floorplans attached to this SOW. Must meet NEMA 5-15P standards. + One (1) 220v in the outside.

o 220/240V Energy take.

3. This price shall include all labor, materials, all insurance, overhead and profit.

LABOR,

INSTALLATION

AND DELIVERY

o The Contractor shall provide a set of shop drawing for COR approval with details on how each piece is assembled to each other, to assemble and disassemble the awning infrastructure and final drawings of “as is” including a general layout plan referenced to the central line of the road.

o The Contractor must have all necessary equipment and safety precaution signage during the period of installation of the awning at the installation location.

o The Contractor must have all necessary lights for visibility during nighttime hours while installing the awning.

o The Contractor shall provide a Gantt diagram of activities for the whole project. Complete Installation of awning, canvas and electrical work at the location shall not exceed five calendar days.

o There are no limitations to the days and hours worked. The Contractor must be able to work during nighttime during the installation of the awning. Road closures for awning installation are only permitted during the night, in windows of 1hr maximum of total road closure, every 2hrs.

Schedule for road closures needs to be authorized by the Program, point of contact of the project.

o Vendor must deliver a maintenance manual and a check list for periodic verifications in Spanish language.

o The vendor must deliver all technical sheets of all materials used in the project, as well as standard compliance.

o In case of differences between small and large-scale drawing, the latter will govern.

o Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply to all other portions of the work.

o The vendor must include in the quote all prices including the labor and transportation services.

o All costs of labor must be included in the final offer by the vendor.

o At the time of the delivery, the vendor must contact the Program POC to set date and time.

o When installing the container over the precast bases on the main road, the vendor must comply with all respective precaution vial signals.

o Vendor must provide a User Manual, a Quick Guide of instructions, Maintenance Manual and Frequent Asked Question, all of them in

Spanish Language.

o Contractor must provide a weekly progress report.

C.3 DRAWINGS

The Contractor shall furnish and install all materials required by this contract. The contract drawings are set forth in:

- Attachment 1 - Awning drawings, Standard Awning Cover 20M

- Attachment 2 - Container drawings, Container 1-7 type PCI

C.4 WORK EXECUTION

All work shall be carried out in strict compliance with all contract clauses and these technical specifications. If the Contractor discovers discrepancies contained in the various designs and technical documents, Contractor must immediately notify the Contracting Officer Representative

(COR) before taking any other action.

The different items to be delivered by the Contractor for the different buildings shall be carried out in a gradual and progressive manner, without initiating work that could later be affected by other items that have not been concluded or that lack an adequate support or safety, taking care that work that has been finished is not affected by weather or other elements.

Contractor shall be responsible for maintaining quality of work by following proper operation procedures in the manufacturing of the buildings. For this purpose, for each required specialized area, the Contractor shall provide qualified labor with experience of minimum 3 years, and the respective engineering professionals with verifiable experience.

The Contractor will perform the required work in accordance with the established schedule, and with due safety in all manufacturing stages. Contractors may work on as many different sites within the project as they consider necessary. The work program proposed by Contractor shall be subject to the approval of the COR and Contractor shall not start work without the COR’s authorization.

C.5 QUALITY CONTROL

The Contractor should carry out strict quality control of the materials to be used in work and should include an operation plan in its offer which is subject to review and approval by the COR. The value of these works must be assumed by the Contractor within its offer.

Upon completion of work the Contractor shall perform tests on all equipment. The Contractor shall notify the COR two weeks prior to the test to allow the COR to witness the test.

C.6 SAFETY AND WORK PROVISIONS

The Contractor shall be responsible for the safety of both public and private property, contiguous and/or adjacent to the work site.

The COR shall make sure that the Contractor carries out all safety protection work including bracing, scaffolding and supports, and the strategic erection and/or posting of signs and signals with preventive warnings to guarantee work safety.

The Contractor should take care not to place construction tools and equipment, materials, pipes and supplies in places beyond those authorized by the COR, to avoid interference with traffic or create nuisances for the public.

The Contractor will be responsible for the safety of all its staff, subcontractors, and visitors. The

Contractor is responsible for adopting all the necessary security and safety measures.

The Contractor will be responsible for protecting public and private properties from damage caused by the effects of the construction work. This refers to the properties located within the adjacent areas. If any service, public or private, will be affected by the construction, the Contractor will provide an equal or greater alternative service of, and which will be approved by the COR and the owner of such service.

C.8 WARNING SIGNALS

The Contractor shall provide in the workplace all the necessary signs and announcements to prevent accidents according to the safety plan (that include signals for restricted areas, electric risk, flammable materials, construction zone, danger for general risk) which shall have the approval of the COR.

C.9 RESPONSIBILITY FOR WORK, MATERIALS AND EQUIPMENT

Contractor shall be responsible for all its work, as well as for all materials and equipment, which must satisfy the requirements of the contract. The COR will inspect all work before providing issuance of final acceptance.

Equipment: At all times, the Contractor shall use equipment, machinery, personnel and methods specified for the correct and prompt execution of the contract. During construction, the Contractor shall keep at the site work all the equipment described in his offer.

Without prior authorization in writing from the COR, the Contractor shall not make changes, modifications or reductions to the above-mentioned equipment. The Contractor may not withdraw equipment from the work site without the COR’s prior consent.

Contractor’s Labor and Personnel: Contractor is obligated to use qualified labor for the performance of all work. Contractor shall be responsible for planning, programming, inspection and execution of the work entrusted to him. The acceptance of work by COR, shall not relieve

Contractor from responsibility related to deficient work.

Contractor shall employ technical personnel in an adequate number for the timely execution of work. Contractor shall be able to establish extra shifts, night shifts or work during holidays, at its convenience but shall provide prior notice to COR of such additional shifts. No price increases will be accepted for these reasons.

Materials: All materials, installations, supplies and other elements that are used during the execution of this contract shall meet all the requirements noted in the technical specifications, and in the absence of these, in instructions provided by the COR.

Materials supplied by Contractor shall be new, and of the highest quality. The Contractor shall transport these materials to the work site at its own cost and under its own responsibility and shall properly store them until their use. COR may, when necessary, and only for those materials that require special treatment or handling, require that they be placed on platforms or firm surfaces or under cover or that they be placed in covered sites or warehouses, without an increase in contract price and/or contract terms. Even though previously accepted, stored materials will be inspected at the time of their use to verify conformity with the purpose specified in the contract.

C.10 FAULT OF NON-AUTHORIZED WORK

When inspection by the COR determines that any work performed, has been, is or will be faulty, whether due to carelessness or negligence attributable to Contractor, due to the use of bad quality or unapproved materials that do not comply with the contract or to the instructions given by the

COR, the COR shall order the necessary corrections and/or modifications and report the noncompliance to the CO. The COR can order the undoing and replacement of such work, with all costs being borne by the Contractor.

The Contractor will bear the cost and time required for rectification or replacement for unauthorized work performed by the Contractor before receiving the plans for such work, or that is executed against the orders of the COR. The Contractor will only be entitled to receive payment for work performed in accordance with the contract and accepted by the COR. The Contractor shall not be entitled to payment for materials, equipment, labor and other expenses for faulty or non-authorized work. Neither will the Contractor receive payment for the removal of left-over construction materials.

All expenses incurred and additional work done by the Contractor for repair of defects shall be the

Contractor’s responsibility for the costs incurred if the COR has evidence that such defects are due to bad quality materials, lack of compliance with specifications, or negligence attributable to the

Contractor in lack of compliance with any expressed or implicit contract obligation.

C.11 CLEANING OF THE WORK SITE

The Contractor shall keep all work areas, installations, and/or services free of accumulation of waste or garbage. Upon concluding the work under this contract, and as a necessary condition for the final approval of work performed, the Contractor shall remove from the project areas all equipment, materials not used, garbage and waste, as well as all its own property used during the work.

C.12 COST OF THE PROJECT

The Contractor in its offer will provide its estimate of the quantities needed to complete the work.

This will be deemed as the final quantities, since this is a fixed price contract.

The Contractor should include all the costs of the materials, labor, transportation, equipment, and materials testing that will be needed to complete the project and comply with all the specifications stated in this document.

C.13 OTHER REQUIREMENTS

The specifications detailed in this document are for a reference, the Contractor can use other different brands that also have to meet the specifications, therefore, the Contractor before the acquisition of any element part of the project shall request the COR’s approval.

Since it is expected to have not only the referenced brands, the project may have some small variations, therefore the Contractor has to verify all the dimensions of the products, as well take in consideration all the characteristics of the products and in order to make the pertinent work so the products can be installed without any issue, this will not mean an additional cost. Also, if it is needed disassemble and / or redo any work to install in a proper manner certain element because the Contractor didn’t interpret a required need, the Contractor shall perform all the work to make all the required corrections without additional payment.

The Contractor shall deliver the AS-BUILT drawings, to have a record of all the systems. The drawings shall be in AutoCAD and in PDF format. The Contractor must also provide catalogs, warranties and operations and maintenance manuals for all equipment installed by the Contractor and shall deliver two sets of this documentation. The catalogs and manuals shall be in English and

Spanish.

C.14 WARRANTY

In accordance, the subject modules shall be covered by the manufacturer’s standard warranty of at least 1 year.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incurring additional expenses.

C.15 CUSTOMS CLEARANE AND TAX EXEMPTIONS

The Contractor is the importer of record and will be responsible for the clearance of goods and the exoneration of duties (if applicable).

The U.S. Government will be not responsible for the customs clearance.

SECTION D - PACKAGING AND MARKING - RESERVED

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

E.2 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance

Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The

Contractor shall provide copies of the weekly inspection reports to the COR.

The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

E.2.1 MONTHLY REPORT: The Contractor shall submit to the COR a monthly progress report, along with the monthly invoice, summing up observations resulting from the inspections, progress, difficulties or irregularities encountered, resolution of problems, measures taken to improve conditions, recommendations, and other matters related to this contract.

E.2.2. INSPECTION BY GOVERNMENT: The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer because of such inspection.

E.3 SUBSTANTIAL COMPLETION

E.3.1 DEFINITIONS

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

1. do not interfere with the intended occupancy or utilization of the work, and

2. can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

E.3.2 USE AND POSSESSION UPON SUBSTANTIAL COMPLETION

The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for

Substantial Completion) and an inspection by the Contracting Officer or an authorized

Government representative (including any required tests), the Contracting Officer shall furnish the

Contractor a Certificate of Substantial Completion. The certificate shall be accompanied by a

Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.4 FINAL COMPLETION AND ACCEPTANCE

E.4.1 DEFINITIONS

(a) "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

(b) The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.4.2 FINAL INSPECTION AND TESTS

The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the

Contracting Officer determines that the work is not ready for final inspection and so informs the

Contractor.

E.4.3 FINAL ACCEPTANCE

If the Contracting Officer is satisfied that the work under the contract is complete (except for continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

a) satisfactory completion of all required tests,

b) a final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF

WORK (APR 1984)

The Contractor shall be required to:

a) commence work under this contract within 7 days after the date the Contractor receives the notice to proceed,

b) prosecute the work diligently, and

c) complete the entire work ready for use not later than thirty (30) days. The time stated for completion shall include final cleanup of the premises and completion of “punch list” items.

F.3 LIQUIDATED DAMAGES

F.3.1 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

$500.00 for each day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

F.3.2. ASSESSMENT AND APPORTIONMENT OF LIQUIDATED DAMAGES

Liquidated damages will be assessed from the completion date indicated in the contract or extensions thereof to the date of substantial completion as actually achieved by the Contractor, as determined by the Contracting Officer.

F.4 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in Section I, 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "ten (10) days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the

Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule which sequences work so as to minimize disruption at the job site.

(d) All schedules shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to a delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor.

The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the

Government shall not (1) extend the completion date or obligate the Government to do so, (2) constitute acceptance or approval of any delay, or (3) excuse the Contractor from or relieve the

Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give this notice not more than five (5) days after the first event-giving rise to the delay or prospective delay. Only the Contracting Officer may make revisions to the approved time schedule.

F.7 NOTICE TO PROCEED

After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will issue the Contractor a Notice to Proceed. The Contractor shall then prosecute the work commencing and completing performance not later than the period established in the contract. No partial deliveries will be accepted.

F.8 WORKING HOURS

All work shall be performed during hours agreed with US Embassy – INL except for the holidays identified below. Other hours, if requested by the Contractor, may be approved by the Contracting

Officer's Representative. The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase.

(a) The Department of State observes the following days* as holidays:

New Year’s Day (A & G)

Martin Luther King’s Birthday (A)

Washington’s Birthday (A)

Holy Thursday (G)

Good Friday (G)

Guatemalan Labor Day (G)

Memorial Day (A)

Juneteenth (A)

Army Day (A)

U.S. Independence Day (A)

Feast of the Assumption (G)

U.S. Labor Day (A)

Guatemalan Independence Day (G)

Columbus Day (A)

Revolution Day (G)

All Saints Day (G)

Veterans Day (A)

Thanksgiving Day (A)

Christmas Eve – Half Day (G)

Christmas Day (A)

New Year’s Eve – Half Day (G)

*Any other day designated by Federal law, Executive Order or Presidential Proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-

10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment, and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform. Furthermore, the failure:

1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

2) cannot be overcome by reasonable efforts to reschedule the work, and

3) directly and materially affects the date of final completion of the project.

F.10 PRE-CONSTRUCTION CONFERENCE

A preconstruction conference will be held 5 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Pre-Construction Conference in Section I.

F.11 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery Date Deliver

To:

H.1.2. Insurance 1 5 days after award CO

H.11.1. Safety Plan 1 5 days after award COR

E.2. Quality Assurance Plan 1 5 days after award COR

F.4. Construction Schedule 1 10 days after award COR

F.10. Pre-Construction Conference 1 5 days after award COR

F.4.(c). Updates to Construction Schedule

1 Last day of each week COR

H.4.4. As-built Drawings and Warranties

1 After final completion but before final acceptance

COR

E.4.2. Request for Final Acceptance 1 5 days before inspection

COR

F.6 Notice of Delay 1 Within 5 days after event

CO

H.2.4 Evidence of Insurance 1 5 days after award CO

H.17.2 Differing Site Condition 1 Within 10 days of occurrence

CO

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract.

G.2 MONITORING OF THE CONTRACTOR

G.2.1. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR…