June 24, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19GT5026Q0044

Enclosed is a Request for Quotes (RFQ) for the acquisition of fume extracting hoods and accessories, their corresponding installation, maintenance and end user training. If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by July 7, 2026 by 1700 hours. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to GuatemalaBids@state.gov. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

6. W-14 form

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Beau P. Garrett Contracting Officer mailto:GuatemalaBids@state.gov https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5026Q0044

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

06/24/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR16079345

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Ingrid G Cifuentes

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +502 3071-9635

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) statement of work

11. The contractor shall begin performance within 5 calendar days and complete it within 60 calendar days after receiving x award, notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 07/07/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

PART 1 – THE SCHEDULE

SECTION B - SERVICES AND PRICES/COSTS

B.1 CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment and services) required under this contract for the following firm fixed price and within the time specified. This price shall include all labor, materials, overhead (including insurance required by FAR 52.228-3, Workers’ Compensation Insurance), and profit.

Item # Description Quantity Unit Unit

Price Total

Fume hoods for organic vapor extraction. Equal or similar to Fume hoods Protector Premier with external motor, brand Labconco part number 100600002 including safety storage base cabinet, spill stopper work surface, work surfaces and PVC blower.

2 Each

Maintenance:

Two preventive maintenance services per year, as well as any necessary corrective maintenance for two years.

Each

3 Installation 1 Each 4 Training for 10 persons 1 Each 5 Delivery 1 Each 6 Defense Base Act (insurance) 1 Each 7 Liability Insurance 1 Each

Sub Total

VAT

Grand Total

B.2 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3 TYPE OF CONTRACT

This is a firm, fixed- price contract payable entirely in the currency indicated in SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The Contractor shall provide to the U.S. Government new, not previously used, equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand collection(s) or reject this requirement in its entirety.

FUME EXTRACTION HOODS, ACCESSORIES, INSTALLATION, MAINTENANCE

AND END USER TRAINING REQUIREMENTS

All equipment should be new and not previously used. If brand name is not used, technical specification sheets are required to be submitted prior to equipment approval and acceptance.

Technical Requirements:

• The equipment MUST be clean, new, and not previously used, and MUST be delivered in optimal operating condition and quality.

• All manuals MUST be provided in both Spanish and English.

• All equipment shall have a manufacture date not older than twelve (12) months at the time of delivery.

• The Contractor MUST provide a valid calibration certificate issued by the manufacturer or an accredited calibration laboratory.

• The Contractor MUST verify and document compliance of all accessories, consumables, and components with the required specifications prior to shipment.

The Contractor shall furnish and install all materials required by this contract. The contract drawings are set forth in Section J as Attachment 1.

Item

# Description Quantity

Fume hoods for organic vapor extraction. Equal or similar to Fume hoods Protector Premier with external motor, brand Labconco part number 100600002

• Organic vapor extraction fume hood for laboratory use.

• With a nominal width of 6 feet, style tablework

• The equipment must have 37.5" internal viewing height.

• Must include 1/3 HP motor module.

• The equipment must operate with an electrical system of 110-115 V, 50-

60 HZ, 10 amps

• The equipment design must feature bypass airflow with variable air volume compatibility, curved front air foil that rises for cleaning, glacier white exterior and interior of 16-gauge steel with powder coating, two-piece adjustable baffle.

• Must have vertical lift window with tempered safety glass and aluminum window handle with powder coating.

• Must have front panel that can be removed to allow access to electrical wiring.

• Must have right interior wall factory-prepared for drainage and turret.

• Steel exhaust connection with powder coating.

• Must include vapor-proof incandescent lamp.

• Pre-wired LED lighting with vapor-proof design and ADA-compliant light and blower switches.

• Each fume hood must include PVC Spectrum Bl

• Must include double electrical outlet sets.

• Must comply with regulations and standards: CFR 29 Part 1910, NFPA

45, ANSI Z9.5, SEFA 1, ASHRAE 110, UL 61010-1, CAN/CSA C22.2

No. 61010.1, UL 1805, SEFA 8 cabinet surface finish tests.

• The motor module must have powder-coated steel base and housing and have aluminum impeller with corrosion-resistant coating.

Shall include:

• Each fume hood must include a Safety Storage base cabinet similar or equal to brand Labconco, part number 9902100, suitable safety storage base cabinet for placement beneath the fume hood with width of 6 feet and 36” depth, which allows for the safe storage of acids and organic compounds

• SpillStopper work surface, 6' x 30" deep part number 9500600 brand Labconco

• Fume Hood work surfaces similar or equal to brand Labconco, part number 9500600

• Spectrum PVC Blower 1HP 10IN similar or equal to brand Labconco part number 177052100

Maintenance:

The supplier must include two preventive maintenance services per year, as well as any necessary corrective maintenance for two years.

3 Installation:

The supplier must include the installation at the time of delivery. 1

Training:

The contractor should provide on-site training for end users including:

• On-site, in-person training for the personnel following the successful installation, configuration, and operational verification of the equipment.

• Training shall be delivered to designated forensic analysts, laboratory technicians, and equipment operators and shall be structured to ensure effective, safe, and sustained use of the fume hoods.

• Training shall include, at a minimum, comprehensive instruction on system operation; analytical workflows; sample handling and preparation;

safety considerations; basic troubleshooting; preventive maintenance procedures. It shall be in Spanish.

• The Contractor shall provide a minimum of four (4) hours of training and shall furnish all training materials, user manuals, and reference documentation in Spanish, in both printed and digital formats.

• This training should be planned for 10 people.

• All costs associated with training, including instructor services, materials, documentation, and any related expenses, shall be included in the contract price.

C.2 DRAWINGS

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

C.3 WARRANTY

In accordance, the subject equipment shall be covered by the manufacturer’s standard warranty of a minimum of two (02) years’ warranty, which shall begin with the delivery and installation of the equipment at the facilities.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incurring additional expenses.

C.4 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

All devices must be delivered by awarded contractor to INL Guatemala in a designated Miami warehouse as indicated below, no later than 60 calendar days after purchase order is awarded.

Preparation for Delivery

• The equipment shall be clean, in new, not previously used condition, and must be in optimal operating conditions and quality.

• Since this order is ultimately intended for an overseas destination, please secure packing for a safe shipment.

• Make sure all pallets and crates are ISPM 15 certified. They must conform to the standards in the International Standars for Phytosanitary Measures Publication No.

15: “Guidelines for Regulatin Wood Packaging Material in International Trade”.

Miami Despatch

Making Instruction (for delivery only)

Order No. / GUATE 11380 NW 34th ST SUVI Global Services Doral, FL 33178

Purchase Order No. PR15992802

Cargo not following these instructions, will be refused. U.S. Government will not be liable for re-delivery, re-consignment, re-stocking, or re-shipping fees.

DOS INL Guatemala Logistics Will properly receive and inventory the equipment to execute any established process for donation.

All equipment shall be delivered to warehouse in Miami not later than 60 days from receipt of the award notification.

INL Guatemala will take approximately thirty (30) calendar days to ship the equipment and complete the donation paperwork.

Delivery is FOB Destination – Guatemala City, Guatemala

• Partial shipments are NOT allowed

• Boxes should be marked with numbers “one of xxx”

• Email commercial invoice and packing list to COR

• Contractor must provide/file all required shipping/export declaration documentation. Forms should be submitted in advance declaring the value of goods/products entering country.

C.5 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

INL Guatemala shall serve as the importer of record and will be responsible for customs clearance and duty exemption processes in Guatemala. The Contractor shall comply with all shipping and delivery instructions outlined in Section 3.5. For direct local deliveries in Guatemala, the Contractor shall be responsible for delivery to the final site in Guatemala as specified in C.7

C.6 PERIOD OF PERFORMANCE (POP)

The Period of Performance for this contract shall commence upon award and shall conclude upon successful delivery and Government acceptance of all required items.

The Contractor shall deliver elements described above in section two, specifications, within 60 calendar days after award of the contract. No partial deliveries will be accepted.

C.7 PLACE AND HOURS OF PERFORMANCE

Delivery requirements as outlined below.

All equipment shall be delivered, installed and operational to Guatemala City, Guatemala not later than 60 calendar days from receipt of the award notification to the following address:

National Institute of Forensic Sciences of Guatemala NASA building, 14 Calle 5-49, Zona 1 Toxicology Laboratory Guatemala, Guatemala

Consignee:

SECCION DE ASUNTOS NARCOTICOS DE LA EMBAJADA DE LOS ESTADOS UNIDOS

DE AMERICA

Boulevard Austriaco 11-51, Zona 16 Guatemala City, Guatemala

NIT: 6358562-6

General Delivery Conditions

• All materials shall be delivered in new, unused, and undamaged condition.

• The Contractor shall coordinate delivery scheduling with the Contracting Officer’s

Representative (COR).

• Delivery receipts or packing lists shall be provided for all shipments.

• The Contractor shall be responsible for all transportation, handling, and delivery costs to the designated delivery point.

SECTION D - PACKAGING AND MARKING

D.1 The Contractor shall mark materials delivered to the site as follows:

Miami Despatch

Making Instruction (for delivery only)

Order No. / GUATE 11380 NW 34th ST SUVI Global Services Doral, FL 33178

Purchase Order No. PR15992802

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

E.2 INSPECTION AND ACCEPTANCE

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

https://acquisition.gov/browse/index/far

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the INL Warehouse. In INL Guatemala officials find an incomplete or defective item, they should immediately refrain from receiving it and notify the Contractor. The Contractor upon notification shall replace lost or damage items during shipment. If the Contractor fails to meet the performance standard, the U.S. Government reserves the right to act, including a deduction from any invoice. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products and installation. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Guatemala. The vendor shall evaluate and replace returned items with no transportation cost to INL.

All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period.

INL Guatemala will have ten (10) business days to inspect and accept all items after delivery. The designated representative of the US Embassy in Guatemala will be responsible for carrying out acceptance criteria as follows:

i. Quantities

ii. Compliance with the technical specifications offered

iii. Delivery date compliance

iv. Correct operation of the required elements

Any materials found to be incomplete, damaged, defective, or non-compliant shall be rejected and replaced by the Contractor at no additional cost to the U.S. Government.

Final acceptance shall occur only after the Government confirms that all materials meet the specified requirements. Payment shall be made following satisfactory inspection and acceptance.

The Government shall have up to ten (10) business days after delivery to complete inspection and acceptance.

E.3 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the weekly inspection reports to the COR.

The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

E.4 FINAL ACCEPTANCE

If the Contracting Officer is satisfied that the work under the contract is complete (except for continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

(a) satisfactory completion of all required tests,

(b) a final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

(c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at:

Acquisition.gov this address is subject to change.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 5 days after the date the Contractor receives the award,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 60 days. The time stated for completion shall include final cleanup of the premises and completion of “punch list” items.

F.3 LIQUIDATED DAMAGES

F.3.1 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $250.00 for each day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

F.3.2. ASSESSMENT AND APPORTIONMENT OF LIQUIDATED DAMAGES

Liquidated damages will be assessed from the completion date indicated in the contract or extensions thereof to the date of substantial completion as actually achieved by the Contractor, as determined by the Contracting Officer.

F.4 NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give this notice not more than ten (10) days after the first event-giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

F.5 WORKING HOURS

All work shall be performed from Monday through Friday from 8:00am to 4:00pm except for the holidays identified below. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative. The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase.

(a) The Department of State observes the following days* as holidays:

New Year's Day Martin Luther King's Birthday Washington’s Birthday

Holy Thursday Good Friday Guatemalan Labor Day Memorial Day Juneteenth

Guatemala Army Day US Independence Day US Labor Day

Guatemala Independence Day Columbus Day Guatemala Revolution Day Veterans Day Thanksgiving Day Christmas Eve (half day) Christmas Day New Years Eve (half day)

*Any other day designated by Federal law, Executive Order or Presidential Proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

F.6 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment, and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform. Furthermore, the failure:

(1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(2) cannot be overcome by reasonable efforts to reschedule the work, and

(3) directly and materially affects the date of final completion of the project.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract.

G.2 MONITORING OF THE CONTRACTOR

G.2.1. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract will be appointed upon award.

G.2.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compliance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract. Reference to the project architect within documents incorporated into this contract shall be read to mean

COR.

G.3 PAYMENT

G.3.1 GENERAL

Payments are subject to FAR 52.232-5, "Payments Under Fixed-Price Construction Contracts".

G.3.2 DETAIL OF PAYMENT REQUESTS

Each application for payment shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit. The Government will make payments no more frequently than monthly, unless otherwise provided in this contract.

The Contractor shall address invoices through they payment portal.

*The price of the purchase order does not include VAT.

* The invoice must include VAT and should be downloaded from your Virtual Agency

SAT.

*Payment processing will begin after services have been rendered and/or items have been delivered and a correct invoice has been received.

*Payment terms: Net 30 days after receipt of valid invoice in the finance office.

*Invoice cannot include any services and/or items beyond what is included in this Purchase Order.

*Performance (services) will be coordinated by the requesting office, if applicable.

*Payments will be made only via Electronic Funds Transfer (EFT).

INVOICE AND PAYMENT PROCESS:

Bill to:

Sección de Asuntos Narcóticos de la Embajada de los Estados Unidos de América Boulevard Austriaco 11-51, Zona 16

NIT: 6358562-6

INVOICE MUST BE SUBMITTED THROUGH THE PAYMENT PORTAL.

*You must attach in PDF format the EFT form to verify that your bank information for payment process is correct. Please make sure it is a checking account only; we do not perform transfers to savings accounts

*Access to the portal can be requested at:

https://mygrants.servicenowservices.com/mygrants to create an account.

*Click the Create an Account button to open the Choose your Account Type pop-up.

*Click the Create a mylLMS Vendor Account button to open the Account Request Form.

*Click the Please Select Your Language drop-down to choose a language for the account. Users can update their preferred language at any time. Click Next.

https://mygrants.servicenowservices.com/mygrants

*Fill out the “Account Request Form”. On the Embassy field you must select GUATEMALA. Click the Submit button.

*The U.S. Embassy Guatemala will approve the account and you will receive a confirmation email.

*The vendor will search the inbox for an email from noreply@seicam.state.gov for the Welcome to Department of State ICAM (SE-ICAM), Activate Your Account! email and follow the steps to create their Okta accounts.

*Scroll to the bottom of the email and click on the Activate SE-ICAM Account button in the activation email to open the Set Up Security Methods page. Click on the Set-Up button under the Password section to create a password for the Okta. Create a password that meets the password requirements (12 characters that do not include the name of the provider, neither the username, nor the name of the person making the registration) and re-enter the password.

*Click the Set-Up button under the Okta Verify section to open instructions to download and set up the Okta Verify app. You must configure Okta Verify, sync the telephone number and select a security question.

*Click on the MyGrants button to sign into the Okta account and access the system.

*Review the Rules of Behavior and click the Agree button to go to the homepage.

*Attachments shall be legible and in PDF format only.

*The name of the file shall not have more than 40 characters.

*Invoice must include clear and complete description of items and/or services as described in this Purchase Order, including period of service, if applicable.

*Please make sure that the registered email in your account has the capacity to receive notifications.

*All notifications related with the invoice acceptance or any payment notifications, Will be sent to the registered email in your account.

*In chase of specific questions to create your account, you can submit an email to GTMDBO@state.gov

*The IVA form, when applicable, must be downloaded through the virtual agency SAT, https://portal.sat.gob.gt/portal. To access you must login to your virtual agency, in the menu “Servicios” search for the electronic invoice module, select “Consultar DTE”, fill out the required fields, search and you will be able to access the IVA form document.

INVOICES ARE SUBJECT TO REJECTION IF ANY OF THE PREVIOUS

REQUIREMENTS ARE MISSING.

For payment inquiries, please contact the FMO Section by email to GTMDBO@state.gov

G.3.3 PAYMENTS TO SUBCONTRACTORS

The Contractor shall make timely payment from the proceeds of the progress or final payment for which request is being made to subcontractors and suppliers following the Contractor's contractual arrangements with them.

mailto:noreply@seicam.state.gov mailto:GTMDBO@state.gov https://portal.sat.gob.gt/portal mailto:GTMDBO@state.gov

G.3.4 EVALUATION BY THE CONTRACTING OFFICER

Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount that is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in FAR 52.232-5, the Contracting Officer shall advise the Contractor of the reasons.

G.3.5 ADDITIONAL WITHHOLDING

The Government may withhold from payments due the Contractor any amounts as may be considered necessary to cover --

(a) Wages or other amounts due the Contractor's employees on this project;

(b) Wages or other amounts due employees of subcontractors on this project;

(c) Amounts due suppliers of materials or equipment for this project; and

(d) Any other amounts for which the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and prospective liquidated damage when the Contractor has failed to make adequate progress.

This withholding is independent of monies retained by the Government under

FAR 52.232-5, or otherwise as permitted to be retained under this contract.

G.3.6. PAYMENT

Under the authority of 52.232-27(a) the 14 day period identified in FAR 52.232- 27(a)(1)(i)(A) is hereby changed to 30 days.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE

H.1.1 AMOUNT OF INSURANCE

The Contractor is required by FAR 52.228-5 to provide whatever insurance is legally necessary.

The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

General Liability:

Property damage on or off site in U.S. dollars:

Per Occurrence $1,000.00 Cumulative $5,000.00

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from all claims arising there from, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.1.2 GOVERNMENT AS ADDITIONAL INSURED

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

H.1.3 INSURANCE-RELATED DISPUTES

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of the clause in Section I, 52.233-1, Alternate I, "Disputes".

Nothing in this clause shall excuse the Contractor from proceeding with the work.

H.1.4 TIME FOR SUBMISSION OF EVIDENCE OF INSURANCE

The Contractor shall provide evidence of the insurance required under this contract within two

(2) days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

H.2 DEFINITIONS

In addition to the definitions provided in Section I, FAR 52.202-1 and DOSAR 652.202-70, the following definitions shall apply when used in connection with this contract:

(a) “Contract Drawings or Drawings,” where indicated by the context, means those drawings specifically listed in the construction contract or as later incorporated into the contract by contract modification.

(b) “Day” means a calendar day unless otherwise specifically indicated.

(c) “Host Country” means the country in which the project is located.

(d) “Material” means all materials, fixtures and other articles incorporated in, or which are intended to remain with, the project.

(e) “Notice to Proceed” means a written notice to the Contractor from the Contracting Officer authorizing the Contractor to proceed with the work under the contract as of a date set forth in the Notice.

(f) “Other Submittals” includes progress schedules, shop drawings, testing and inspection reports, and other information required by the contract to be submitted by the Contractor for information or approval by the Government.

(g) “Project Data” includes standard drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions of the work required by the contract.

(h) “Samples” are physical examples which illustrate materials, equipment or workmanship and establish standards by which the work will be judged.

(i) “Schedule of Defects” means the list of items, prepared in connection with substantial completion of the work or early occupancy or utilization of a portion thereof, which the Contracting Officer has designated as remaining to be performed, completed or corrected before the work will be accepted by the Government.

(j) “Separate Contractor” means a contractor, other than the Contractor or any of its subcontractors, to whom the Government has awarded a contract for construction of a portion of the project.

(k) “Work” means any and all permanent construction which is intended to be incorporated into the finished project and required to be performed or otherwise provided by the Contractor under this contract, unless otherwise indicated by the context.

H.3 OWNERSHIP AND USE OF DOCUMENTS

H.3.1 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS AND MODELS

(a) OWNERSHIP. All specifications, drawings, and copies thereof, and models, are the property of the Government.

(b) USE AND RETURN. The Contractor shall not use or allow others to use the documents described in (a) above on other work. The Contractor shall return or account for the signed contractor set and additional copies provided to or made by the Contractor upon final completion of the work.

H.4 GOVERNING LAW

The laws of the United States shall govern the contract and its interpretation.

H.5 LANGUAGE PROFICIENCY

The manager assigned by the contractor to superintend the work on-site, as required by Section I, 52.236-6, "Superintendence by the Contractor", shall be fluent in written and spoken English.

H.6 LAWS AND REGULATIONS

H.6.1 COMPLIANCE REQUIRED

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

H.6.2 LABOR, HEALTH AND SAFETY LAWS AND CUSTOMS

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

H.6.3 SUBCONTRACTORS

The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

H.6.4 EVIDENCE OF COMPLIANCE

The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer demonstrating compliance with this clause when directed by the Contracting Officer.

H.7 RESPONSIBILITY OF CONTRACTOR

H.7.1 DAMAGE TO PERSONS OR PROPERTY

The Contractor shall be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

H.7.2 RESPONSIBILITY FOR WORK PERFORMED

The Contractor shall be responsible for all materials delivered and work performed until final completion and acceptance of the entire work, except for any completed unit of work which may have been accepted in writing under the contract.

H.8 CONSTRUCTION OPERATIONS

H.8.1 OPERATIONS AND STORAGE AREAS

(a) CONFINEMENT TO AUTHORIZED AREAS. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer.

(b) VEHICULAR ACCESS. The Contractor shall, and in accordance with any regulations prescribed by the Contracting Officer, use only established site entrances and roadways.

H.8.2 USE OF PREMISES

(a) Occupied Premises. If the premises are occupied, the Contractor, its subcontractors, and their employees shall comply with the regulations promulgated by the Government governing access to, operation of, and conduct while in or on the premises and shall perform the work required under this contract in such a manner as not to unreasonably interrupt or interfere with the conduct of Government business.

(b) Requests from occupants. The Contractor shall refer any request from occupants of existing buildings to change the sequence of work to the Contracting Officer for determination.

(c) Access limited. The Contractor, its subcontractors and their employees shall not have access to or be admitted into any building or portion of the site outside the areas designated in this contract except with the permission of the Contracting Officer.

H.9 SAFETY

H.9.1 CONTRACTOR RESPONSIBILITIES

The contractor shall be fully responsible for furnishing all labor, supervision, tools, materials, equipment, and personal protective equipment (PPE) necessary to perform the work in accordance with this SOW.

All activities shall comply with applicable safety, environmental, and quality standards, as well as manufacturer recommendations and industry best practices, when applicable.

The contractor shall maintain daily coordination with the designated Government representative and submit progress reports, documentation, and final deliverables as required to demonstrate satisfactory completion of the work.

H.10 SUBCONTRACTORS AND SUPPLIERS

H.10.1 CLAIMS AND ENCUMBRANCES

The Contractor shall satisfy as due all lawful claims of any persons or entities employed by the Contractor, including subcontractors, material men and laborers, for all labor performed and materials furnished under this contract, including the applicable warranty or correction period, unless the Government shall be directly liable by contract. The Contractor shall not at any time permit any lien, attachment, or other encumbrance to be entered against or to remain on the building(s), or the premises, whether public or private, or any portion thereof, as a result of nonperformance of any part of this contract.

H.10.2 APPROVAL OF SUBCONTRACTORS

(a) REVIEW AND APPROVAL. The Government reserves the right to review proposed subcontractors for a period of five (5) days before providing notice of approval or rejection of any or all subcontractors.

(b) REJECTION OF SUBCONTRACTORS. The Government reserves the right to reject any or all subcontractors proposed if their participation in the project, as determined by the Contracting Officer, may cause damage to the national security interests of the United States. The Contractor agrees to promptly replace any subcontractor rejected by the Government under this clause.

H.11 CONSTRUCTION PERSONNEL

H.11.1 REMOVAL OF PERSONNEL

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

H.11.2 CONSTRUCTION PERSONNEL SECURITY

After award of the contract, the Contractor shall have two days to submit to the Contracting Officer a list of workers and supervisors assigned to this project (Biographic Data on Personnel). For each individual the list shall include:

• Full Name

• Place and Date of Birth

• Identification number

H.12 MATERIALS AND EQUIPMENT

H.12.1 SELECTION AND APPROVAL OF MATERIALS

(a) STANDARD TO QUALITY. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection.

(b) SELECTION BY CONTRACTOR. Where the contract permits the

Contractor to select products, materials or equipment to be incorporated in the work, or where specific approval is otherwise required by the contract, the Contractor shall furnish a Submittal Register to the Contracting Officer, for approval. The Submittal Register shall include the names of the manufacturer, model number, and source of procurement of each such product, material or equipment, together with other pertinent information concerning the nature, appearance, dimensions, performance, capacity, and rating. To ensure a timely review the Contractor shall provide a submittal register ten days after contract award showing when shop drawings, samples, or submittals shall be made.

When directed to do so, the Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid. Installation or use of any products, materials or equipment without the required approval shall be at the risk of subsequent rejection.

H.12.2 CUSTODY OF MATERIALS

The Contractor shall be responsible for the custody of all materials received for incorporation into the project, including Government furnished materials, upon delivery to the Contractor or to any person for whom it is responsible, including subcontractors.

The Contractor shall deliver all such items to the site as soon as practicable. If required by the Contracting Officer, the Contractor shall clearly mark in a manner directed by the Contracting Officer all items of which the Contractor has custody, but…