RFQ 19GT5026Q0023 - Bathroom Repairs at Official Residence.pdf

March 17, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19GT5026Q0023

Enclosed is a Request for Quotes (RFQ) for bathroom repairs at the Official Residence. If you would like to submit a quotation, follow the instructions in Section H of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by April 16, 2026 by 1700 hours. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to GuatemalaBids@state.gov. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section J Representations and Certifications

4. Additional information as required in Section H

5. Proof of SAM Registration

6. W-14 form

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Beau P. Garrett Contracting Officer mailto:GuatemalaBids@state.gov https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5026Q0023

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

03/17/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR15893362

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Ingrid G Cifuentes

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +502 3071-9635

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Statement of work

11. The contractor shall begin performance within 5 calendar days and complete it within 35 calendar days after receiving award, x notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 04/16/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. INSPECTION AND ACCEPTANCE

D. DELIVERIES AND PERFORMANCE

E. CONTRACT ADMINISTRATION DATA

F. SPECIAL TERMS AND CONDITIONS

G. CLAUSES

H. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

I. EVALUATION CRITERIA

J. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this contract for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Offers shall be in Quetzales or U.S. Dollars, depending on the Contractor´s capacity to provide an invoice in the currency proposal was submitted.

This shall be a firm-fixed price type of contract.

Total Price (including all labor, materials, overhead, insurance and profit)

A.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it should be included in invoices submitted for payment and an IVA form will be provided for 12% tax.

SECTION B - STATEMENT OF WORK

The US Embassy in Guatemala requires professional services to execute full bathrooms renovations at one of its Official Residences.

This rehabilitation effort is necessary to replace in kind all existing finishes, fixtures, furniture, and associated mechanical and electrical components to restore functionality and improve durability in the facility.

B.1 GENERAL PROJECT REQUIREMENTS

This project consists of activities within an official Government-controlled facility. All work shall be performed within the approved period of performance and in accordance with this SOW.

The contractor shall provide an adequate number of qualified personnel to safely and efficiently complete the work within the approved schedule.

B.1.1 Services to be performed

The contractor shall perform complete demolition and site preparation activities, including the removal and proper disposal of the existing toilet, sink, floor finishes, and wall tiles. Following demolition, the contractor shall supply and install a new standard toilet, inclusive of all required accessories, as well as new shut-off valves (angle stops) to allow independent control of plumbing fixtures. A new pedestal-mounted or cabinet-mounted sink shall be installed, including faucet, mixer, siphon, push-up drain, and all related plumbing connections.

Floor preparation work shall include surface leveling and the installation of a waterproofing membrane to protect against moisture intrusion. Contractor shall then supply and installs ceramic or porcelain floor tiles, including adhesive, grout, and finishing details. Wall tile installation shall cover all bathroom walls from floor level up to the ceiling height, ensuring proper alignment and finish.

The scope further includes the fabrication and installation of custom bathroom furniture, constructed of wood or waterproof MDF, incorporating drawers and/or shelving as required.

Plumbing systems should be adjusted or modified as necessary to accommodate new fixture locations or configurations. Electrical work shall include the replacement of lighting fixtures, switches, and outlets to align with the renovated layout and functional requirements.

Ceiling and door surfaces shall be properly prepared and painted using materials suitable for humid environments. Upon completion of all works, the contractor shall perform thorough final cleaning of the renovated area and deliver the bathroom fully operational, clean, and ready for use.

B.1.2 Requirements

All materials, fixtures, equipment, and workmanship provided under this contract shall be new, of good quality, and suitable for use in wet or high-humidity environments. The contractor shall comply with all applicable local building codes, plumbing standards, electrical regulations, and safety requirements. All installations shall be executed with proper alignment, leveling, and secure anchoring to ensure long-term performance and reliability.

The contractor shall be responsible for protecting adjacent areas during construction activities and for the proper disposal of all demolition, debris and waste. Work shall be performed in a safe, orderly manner, minimizing disruption to ongoing operations. Final acceptance shall be subject to verification that all systems are fully functional, free of visible defects, and completed in accordance with the approved scope of work.

B.1.3 Work to be performed

AREA: BATHROOM REPAIRS

Item # Work Description Quantity Unit of

Measure

1 Demolition and site preparation

The Contractor shall supply all labor, tools, and equipment to remove existing toilet, sink, tiles were mixers and shower will be installed.

1 Lump sum

Adjacent areas shall be protected.

Debris shall be properly collected, transported, and disposed of. All surfaces shall be left clean, sound, and ready for new installations.

2 Toilet installation

The Contractor shall install the government-furnished residential toilet. Work shall include proper placement, alignment, sealing, anchoring, and connection to the sanitary drain and potable water supply system.

The Contractor shall ensure all joints are watertight, free of leaks, and fully operational upon completion. Final installation shall include testing to verify proper flushing function and absence of leaks.

3 Each

Supply wall mounted furniture and double sink

The Contractor shall supply a wall-mounted ceramic double sink suitable for commercial or institutional restroom applications.

The unit shall include dual faucet assemblies, manufacturer-recommended mounting brackets or supports, and all necessary components required for proper connection to water supply and drainage systems.

1 Each

Installation of wall-mounted furniture and double sink

The Contractor shall install the wall-mounted ceramic double sink. Work shall include secure anchoring to the wall structure using appropriate support for ceramic fixtures, proper leveling, alignment, and sealing at wall interfaces, as well as complete connection to potable water supply and sanitary drain systems.

The Contractor shall ensure all connections are watertight, adequately supported, and fully operational upon completion. Final installation shall include functional testing to verify proper drainage and proper faucet operation.

1 Each

5 Installation of wall-mounted ceramic urinal

The Contractor shall install the government-furnished wall-mounted ceramic urinal with exposed flushometer (fluxómetro) system.

Work shall include secure anchoring to the wall structure using manufacturer-recommended supports for vitreous China fixtures, proper leveling and alignment, installation of the flushometer assembly (including control stop, vacuum breaker, and spud coupling), and complete connection to potable water supply and sanitary drain systems.

All joints shall be properly sealed to ensure watertight and leak-free performance. Final installation shall include functional testing to verify proper flushometer operation, adequate flushing pressure, and proper drainage.

1 Each

6 Installation of pedestal ceramic sink

The Contractor shall install the government-furnished pedestal ceramic sink. Work shall include proper placement and alignment of the sink and pedestal, secure connection to wall and floor as required, installation of faucet assemblies, and complete connection to potable water supply and sanitary drain systems.

All joints shall be properly sealed to ensure watertight and leak-free performance. Final installation shall include functional testing to verify proper water flow, drainage, and stability of the pedestal assembly.

1 Each

7 Supply and installation of shower assembly

The Contractor shall supply and install a complete shower assembly, including an 8-inch showerhead providing a wide and uniform water flow, a long shower arm for elevated installation, and separate lever-type handles for hot and cold water.

2 Each

All components shall be metallic, durable, and corrosion-resistant, suitable for residential use. The assembly shall include a metallic ease drain, flexible water connections, and all necessary accessories.

The showerhead and fixtures shall feature a high-gloss chrome finish for enhanced aesthetics and easy cleaning. The design should be modern, compatible with contemporary and minimalist bathroom styles. Acceptable manufacturer line: Pfister or similar

8 Supply and installation of shower drain grates

The Contractor shall supply and install shower drain grates and laundry area drain assemblies, including proper connection to the sanitary drainage piping system.

Work shall include drain bodies, metallic grates, P-traps, necessary fittings, solvent welding or mechanical connections as applicable, and all required accessories to ensure proper slope, watertight sealing, and code-compliant discharge.

All components shall be durable, corrosion-resistant, and suitable for residential use.

3 Each

9 Floor preparation

The Contractor shall elevate the existing floor area as required to achieve a single, uniform finished floor level, eliminating intermediate steps. The new elevation shall be fabricated using a lightweight structural system, properly anchored and leveled. Over this structure, the Contractor shall install a gypsum board (drywall) substrate, securely fastened and prepared to receive the finish flooring, water proofing.

The Contractor shall ensure proper leveling, alignment, spacing, and grout application in accordance with

3 SQM

manufacturer specifications. The finished floor shall maintain adequate slope toward the two (2) floor drains, including the washing machine drain, to ensure proper water evacuation.

Ceramic tile flooring quantities are measured under the corresponding flooring line item. All materials and installation methods shall be suitable for residential interior floor applications.

10 Supply and installation of tile floor

Contractors shall supply and install Class A ceramic or porcelain floor tile, gray color, 30x60 cm format, suitable for residential bathroom applications.

Acceptable manufacturers include Interceramic (Línea Antártida), Ferco (Spazio Gris GSZ21224RC1P7 Mate), or equal or similar, subject to prior approval.

Installation shall be performed directly over the existing tile (tile-over-tile application).

A polymer-modified thin-set adhesive type AMU, specifically approved for tile-over-tile floor applications, shall be used to ensure proper bond strength and durability.

Work shall include layout, alignment, spacers, cuts around drains and fixtures, grout installation, edge terminations, and final cleaning.

The finished surface shall maintain uniform joints, proper slope toward floor drains, and a professional, watertight finish in accordance with manufacturer specifications and industry standards.

12 SQM

11 Supply and installation of wall tile

Contractor shall supply and install Class A ceramic or porcelain floor tile, gray 30x60 cm, suitable for residential bathrooms. Acceptable manufacturers include Interceramic

60 SQM

(Línea Antártida), Ferco (Spazio Gris GSZ21224RC1P7 Mate), or equal or similar, subject to prior approval.

Installation shall be tile-over-tile on the existing floor using MU (Multiuso) polymer-modified thin-set adhesive. The surface must be cleaned, abraded, and sound.

Work includes layout, cuts around drains and fixtures, grout, edge terminations, and final cleaning, ensuring uniform joints, proper slope to drains, and a watertight finish.

12 Plumbing adjustments

The Contractor shall modify and include connection for sewage and installation of pipeline as required to accommodate new fixture locations.

Work includes all fittings, connections, testing, and adjustments to ensure proper operation and install the grate requested.

1 Each

13 Ceiling paint

The Contractor shall supply and apply moisture-resistant interior paint suitable for bathroom ceilings, including surface preparation and at least two coats.

Per Government standard requirements contractors shall use Sherwin Williams Excello Ultra White Mate.

62 SQM

14 Wall paint

The Contractor shall supply and apply moisture-resistant interior paint suitable for bathroom ceilings, including surface preparation and at least two coats.

Per Government standard requirements contractors shall use Sherwin Williams Dover White.

120 SQM

Supply and install shower curtain and curtain rod

The Contractor shall supply and install a shower curtain and curtain rod suitable for residential bathroom use. The curtain rod shall be corrosion-resistant and properly

2 Each anchored to walls. The shower curtain shall be durable, moisture-resistant, and sized to fully contain water within the shower area.

16 Supply and install PVC doors for sanitary area

The Contractor shall supply and install PVC doors for the sanitary area, including frames, hardware, and accessories. Doors shall be moisture-resistant, durable, and suitable for bathroom environments.

Installation shall ensure proper alignment, secure anchorage, and smooth operation. Dimensions W=0.60 H= 1.8 (rectification Required)

2 Unit

17 Final clean-up and delivery

Upon completion of the work, the Contractor shall perform a thorough cleaning of the work area and remove from the site all demolished materials, debris, and surplus items generated during the work.

The bathroom should be clean, safe, and ready for use.

A final walkthrough and formal handover shall be completed.

1 Lump sum

B.2 CONTRACTOR RESPONSIBILITIES

The contractor shall be fully responsible for furnishing all labor, supervision, tools, materials, equipment, and personal protective equipment (PPE) necessary to perform the work in accordance with this SOW.

All activities shall comply with applicable safety, environmental, and quality standards, as well as manufacturer recommendations and industry best practices, when applicable.

The contractor shall maintain daily coordination with the designated Government representative and submit progress reports, documentation, and final deliverables as required to demonstrate satisfactory completion of the work.

B.3 QUALITY CONTROL AND WARRANTY

The contractor shall implement an effective quality control program and ensure that a qualified supervisor is always present on site during active work to oversee performance and promptly address any deficiencies or issues.

All work shall be subject to inspection, review, and approval by the Contracting Officer’s Representative (COR) or designated authority. Any work found to be deficient or noncompliant shall be corrected by the contractor at no additional cost to the Government within the timeframe specified by the COR.

Upon completion of the work, a final walkthrough and acceptance inspection shall be conducted with the COR. The contractor shall designate a primary Point of Contact (POC), including name and phone number, for coordination throughout the project.

B.4 SECURITY REQUIREMENTS

Due to the controlled nature of the facility, all contractor personnel shall comply with applicable security procedures. Prior to the start of work, the contractor shall submit required identification information for all personnel authorized to access the site, in accordance with local regulations.

• All personnel shall present DPI, valid identification upon arrival and shall be always escorted by authorized personnel while on site.

• Access shall be limited to approved and scheduled individuals only.

• Failure to comply with security requirements may result in removal from the site and/or termination of services.

SECTION C - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

C.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

C.2 FINAL COMPLETION AND ACCEPTANCE

C.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

C.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

C.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

C.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION D - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 5 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 35 working days.

(d) The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of US$250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "three (3) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from Monday through Friday: 7:00 AM to 4:30 PM.

Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 5 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section F. Securities/Insurance 1 5 days after award CO Section D. Construction Schedule 1 3 days after award COR

Section D. Preconstruction Conference 1 5 days after award COR Section B. Personnel Biographies 1 5 days after award COR

Section E. Payment Request 1 Last calendar day of each month COR

Section C. Request for Substantial Completion 1 15 days before inspection COR

Section C. Request for Final Acceptance 1 5 days before inspection COR

SECTION E – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Residential Engineer & Project Coordinator.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

*Invoice must include VAT. A VAT Exemption form will be provided as payment for the 12% tax.

*Payment processing will begin after services have been rendered and/or items have been delivered and a correct invoice has been received.

*Payment terms: Net 30 days after receipt of valid invoice in the finance office.

*Invoice cannot include any services and/or items beyond what is included in this Purchase Order.

*Performance (services) will be coordinated by the requesting office, if applicable.

*Payments will be made only via Electronic Funds Transfer (EFT).

INVOICE AND PAYMENT PROCESS:

Bill to:

Embajada Americana Boulevard Austriaco 11-51, Zona 16 Nit 347497-6

INVOICE MUST BE SUBMITTED THROUGH THE PAYMENT PORTAL.

*You must attach in PDF format the EFT form to verify that your bank information for payment process is correct.

*Access to the portal can be requested at:

https://mygrants.servicenowservices.com/mygrants to create an account.

*Click the Create an Account button to open the Choose your Account Type pop-up.

*Click the Create a mylLMS Vendor Account button to open the Account Request Form.

*Click the Please Select Your Language drop-down to choose a language for the account. Users can update their preferred language at any time. Click Next.

*Fill out the “Account Request Form”. On the Embassy field you must select GUATEMALA.

Click the Submit button.

*The U.S. Embassy Guatemala will approve the account and you will receive a confirmation email.

*The vendor will search their in box for an email from noreply@seicam.state.gov for the Welcome to Department of State ICAM (SE-ICAM), Activate Your Account! email and follow the steps to create their Okta accounts.

*Scroll to the bottom of the email and click on the Activate SE-ICAM Account button in the activation email to open the Set Up Security Methods page. Click on the Set-Up button under the Password section to create a password for the Okta. Create a password that meets the password requirements (12 characters that do not include the name of the provider, neither the username, nor the name of the person making the registration) and re-enter the password.

*Click the Set-Up button under the Okta Verify section to open instructions to download and set up the Okta Verify app. You must configure Okta Verify, sync the telephone number and select a security question.

*Click on the MyGrants button to sign into the Okta account and access the system.

*Review the Rules of Behavior and click the Agree button to go to the homepage.

*Attachments shall be legible and in PDF format only.

*The name of the file shall not have more than 40 characters.

*Invoice must include clear and complete description of items and/or services as described in this Purchase Order, including period of service, if applicable.

*Please make sure that the registered email in your account has the capacity to receive notifications.

*All notifications related with the invoice acceptance or any payment notifications, Will be sent to the registered email in your account.

*In chase of specific questions to create your account, you can submit an email to GTMDBO@state.gov https://mygrants.servicenowservices.com/mygrants mailto:noreply@seicam.state.gov mailto:GTMDBO@state.gov

INVOICES ARE SUBJECT TO REJECTION IF ANY OF THE PREVIOUS REQUIREMENTS

ARE MISSING.

For payment inquiries, please contact the FMO Section by email to GTMDBO@state.gov

SECTION F - SPECIAL TERMS AND CONDITIONS

F.1.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

F.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence US$5,000.00

Cumulative US$25,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence US$5,000.00

Cumulative US$25,000.00

F.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

F.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damage to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

F.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

F.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

F.3.0 DOCUMENT DESCRIPTIONS

mailto:GTMDBO@state.gov

F.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

F.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

F.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

F.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

F.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

F.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

F.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

F.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

F.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 10 days to perform. For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

F.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

F.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

F.7.0 SPECIAL WARRANTIES

F.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", if they are not in conflict.

F.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

F.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

F.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION G - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

https://acquisition.gov/browse/index/far

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 INDIVIDUAL SURETY - PLEDGE OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE) (APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the…