RFQ 19GT5026Q0006 Attachment 2 Site Visit Questions and Anwsers.pdf

PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

1 6

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

03/31/2026

4. REQUISITION/PURCHASE REQ. NO.

PR15813621-0001

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE GT500 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

(X) 9A. AMENDMENT OF SOLICITATION

NO.

19GT5026Q0006

x

9B. DATED (SEE ITEM 11)

03/02/2026

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is to incorporate the Questions and Answers and Container plans and layout as official attachment to the solicitation. This document is hereby added as: Attachment 2 Questions and Answers and Attachment 3 Containers 1-7 type PCI, drawings for the Awning and an additional Sketch for reference.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243 x

RFQ 19GT5026Q0006 – GUATEMALA INL – ALTA VERAPAZ CHECKPOINT

Site Visit

Date: March 18, 2026

Time: 09:30 hours

Solicitation Number: 19GT5026Q0006

Attendees:

Charles Walker - Points of Entry Technical Advisor Oscar Lujan - Port of Entry Advisor Roberto Castro – INL Construction COR/Civil Engineer Ana Alburez – Contracting Agent

Prospective Contractors:

1. Gerardo René Ceballos Muñoz – ETHIC TECH

2. Dorian Emannuelle – TORRE IN SITU

3. Ronaldo Escobar - RUSTY

4. Alvaro Ramiro Gonzalez de Paz - INPSA

Introduction:

The Contracting agent, Ana Alburez, welcomed all attendees and introduced Civil Engineer representing the U.S. Embassy in Guatemala.

Agenda:

• Welcome to attendees

• Review of solicitation package

• Questions and answers

• Reminder of offer submission due date/time

• Wrap up and dismissal

Discussion of the solicitation package:

The Contracting Agent projected the solicitation package to the attendees and explained the requirements and pointed out important data or requirements of the solicitation.

Conference attendees were notified that these questions and answers along with the meeting minutes and any amendment would be posted in SAM.gov site so that other vendors are not disadvantaged for being unable to attend the side visit

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government and the meeting was adjourned.

RFQ 19GT5026Q0006 – GUATEMALA INL – ALTA VERAPAZ CHECKPOINT –

Questions and Answers

Q1. The RFQ and attachment mention a canvas of “24 oz” (or at least 24 oz). In the local market we only find 22 oz blackout PVC fabric that fully meets all other requirements (waterproof, flame retardant, UV/fungus resistant, 3-layer equivalent, 1-year warranty). Is 22 oz acceptable if it demonstrates equivalent or superior performance?

R1. Yes it is acceptable, as long as it demonstrates equivalent or superior performance.

Q2. Could you please provide the exact required dimensions for the awning? The “Standard Awning Cover 20M” shows 20.00 m span, but we understand the project requires 12.5 m width (parallel to the road) × 25.00 m length (transversal). Please confirm the exact dimensions and in which section they are specified. As that will require soil fill and retention walls.

R2. The spam should be 20.00 meters, as specified in the drawings. Exact dimensions should be confirmed at the site.

Q3. For the reinforced concrete counterweights: The RFQ and drawing specify “prefabricated”. Is it acceptable to cast them on-site (cast-in-place) provided they meet fc = 3000 psi, minimum 1.5 tons each, semi-buried, perfectly leveled with bubble levels, and pass all compliance tests before installation?

R3. No. Prefabricated units are required to avoid consistency of concrete and its density and not provide adequate support for the awning and containers.

Q4. For the two 40' Sea Containers: Are they standard or high-cube? What modifications are required (windows with security grilles, electrical panel, insulation, doors, A/C, etc.)? please send a floor plan.

R4. The containers are Standard. Attached find the shop drawings for the containers and their requirements, including layouts.

Q5. Are there any specific restrictions on working hours, weekend work, or traffic control / road closure on the Franja Transversal del Norte during installation? Is a basic traffic management plan required?

R5. There are no restrictions regarding the working hours and the weekend work. There is no authorization to close the road during the previous work to the installation of the awning. At the time of the final installation of the awning, coordination with local municipal authorities and SAT (Superintendencia de Administracion Tributaria) must be done thru INL, since this will be only time that the road will be closed for a minimum period (just hours). It is important to mention that usually this road closure takes place in early morning (00:00 to 4:00 am) to have a minimum impact on the traffic. Yes, a basic traffic management plan and schedule is required to request permission from the necessary authorities for the closing of the road above explained.

Q6. According to the site visit, it will be necessary to use retaining walls, soil filling and asphalt for the final finishes. Additionally, it was mentioned that there are 100 linear meters of highway right of way. Please confirm whether these 100 meters must be prepared and leveled to accommodate the containers, and the structure bases on each side of the road.

R6. Yes, the place must be prepared and leveled to accommodate the container and the structure bases. The SAT is responsible for the preparation and leveling of the terrain. The contractor will be responsible for the structure bases.

Q7. Could you please provide a general site plan or layout drawing showing the proposed distribution and location of the two 40’ containers, the semi-permanent awning, the generators and its electrical panel, security fence and the concrete barriers? This would greatly help us understand the special arrangement and prepare an accurate technical proposal.

R7. The location of the security fence and the concrete barriers are going to be placed for SAT, according to their needs, therefore no layout drawing exists, but at the time of the award, this drawing will be handled to the contractor A general overview of the location of the structures can be found in the attached sketch.

Q8. The mandatory 30-calendar-day performance period appears very tight for a project of this scope, considering the required structural/electrical certifications, material fabrication, transportation, and installation under potential traffic, etc. Would it be possible to discuss a reasonable extension?

R8. Based on our experience, the 30-calendar day performance is satisfactory.

Q9. Will the land be leveled, or will the contractor be responsible for filling both access roads?

R9. No, SAT will be responsible for either leveling and filling both access roads.

Q10. There is no space to set up the tent on-site; would it be possible to close one lane?

R10. No, there is no authorization to keep one lane closed. The only time that the road will be closed will be when the awning is installed, and it will be for the shortest period possible.

Q11. It is important to have security in place from the start and on a 24-hour basis. Will this be arranged?

R11. Yes, SAT will provide 24/7 security from the start of the construction.

Q12. Negotiations were conducted with the neighbors—have they been notified? They often claim they are unaware and request that we stop the work.

R12. Yes, neighbors and local authorities were notified.

Q13. Security must ensure that vehicle speed is reduced to 20 km/h during and after the work.

R13. We will coordinate with SAT to ensure speed reduction.

Q14. Considering the required studies, calculations, and drawings, please confirm whether the proposal should be submitted as a single lump-sum price, or if a breakdown between design/studies and construction is allowed for reference purposes.

R14. For reference purposes only, presenting a breakdown of the price is allowed.

Q15. Río Dulce Reference Please confirm whether this checkpoint should be similar in configuration and operation to the Río Dulce site, and whether it may be used as a practical reference.

R15. Yes, it has the same configuration and operation as the Rio Dulce checkpoint.

Q16. Water Tanks Please confirm whether water tanks are required as part of the project. If so, please indicate the quantity, capacity, and location.

R16. SAT is responsible for placing the water tanks at the checkpoint.

Q17. Portable Restrooms Please confirm whether portable restrooms should be included, and specify:

• quantity,

• type of units,

• service period, and

• maintenance frequency.

R17. SAT is responsible for placing the portable restrooms at the checkpoint.

Q18. Barriers / Traffic Control In addition to the 16 concrete barriers indicated, please confirm whether an operational traffic control configuration on the roadway is required, similar to that observed in Río Dulce.

R18. Yes, operational traffic control configuration on the roadway is required, similar to that observed in Río Dulce.

Q19. Approvals (SAT or others) Please confirm whether the design or construction requires approval from SAT or other Government of Guatemala entities, and whether the contractor is responsible for obtaining such approvals.

R19. No, the design or construction do not require approval from SAT or other Government of Guatemala entities.

Q20. Project Acceptance Who will be responsible for the final inspection and acceptance of the project (Embassy, SAT, or another entity)?

R20. The US Embassy will be responsible for the final inspection and acceptance of the project.

Q21. Payments (Progress Payments / Schedule of Values) Please confirm whether the contract will allow progress payments and whether submission of a Schedule of Values will be required. If so, please indicate if there is a specific format or structure to be followed.

R21. Considering that the job must be completed within 30 days, there will not be enough time to present multiple payments, therefore just a final payment is going to be made. No upfront payments will be made.

Q22. Period of Performance Please confirm the period of performance from the Notice to Proceed, and whether this timeframe accounts for weather conditions (rain) and potential delays due to external approvals.

R22. Confirming, the period of performance from the Notice to Proceed, and that this timeframe accounts for weather conditions (rain) and potential delays due to external approvals. If the contractor can prove delays that happened and were beyond their control, those should be presented to the COR for approval, and then to the CO for final approval.

End of Questions and Answers