RFQ 19GT5024Q0012 - GARDENING SERVICES - QUESTIONS AND ANSWERS.pdf
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- Gardening Services
- Solicitation number
- 19GT5024Q0012
About this file
This document is a Questions and Answers (Q&A) file related to RFQ 19GT5024Q0012 for Gardening Services issued by the U.S. Embassy in Guatemala. The key details are:
The solicitation is for gardening services at the New Embassy Compound (NEC) and the Old Chancery buildings in Guatemala City. The contract will have a one-year base period with four one-year option periods. The contractor must provide all required labor, personnel, management, materials, and equipment to perform the gardening services. The Q&A covers various topics, including security badging timelines, motorcycle parking, confirmed square meter areas for each location, staffing levels, plant species inventory, organic waste handling, irrigation system responsibilities, and equipment requirements for work at height. Prospective offerors must be registered in the SAM database to submit electronic offers to the provided email address prior to the response date.
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RFQ 19GT5024Q0012 – GARDENING SERVICES
QUESTIONS AND ANSWERS
1. What will be the period that the company that wins the contract must wait to be able to have entry badges?
Per information provided by the Regional Security Office, once the corresponding paperwork is properly filled out, the estimated timeframe is 1 month. As stated in the statement of work under
4.4 PERSONNEL SECURITY: It is anticipated that security checks will take at least 30 days to perform.
2. Will motorcycle parking be available for members of the contractor's team?
The Regional Security Office indicated that there will be motorcycle parking space available in the parking building (PKG) which can be entered upon obtaining the badge.
3. Please confirm what the confirmed area in square meters for each location are:
Measurements were confirmed after the site visit and area for each of the locations is:
Paragraph Location Address Description
1.13.1 New Embassy Compound (NEC)
Boulevard Austriaco 11-51, Zona 16 Guatemala City, Guatemala
Approximately 15,366 square meters.
To include:
▪ Large planters in the
Consular Exterior Patio
▪ Green Roofs on the SPX
Building and SCAP.
1.13.2 Old Chancery (perimeter walkways within the fence)
Avenida Reforma 7-01, Zona 10, Guatemala City, Guatemala
Approximately 1,610 square meters.
4. What is the current number of personnel to provide the service?
Quoters must determine the appropriate staffing levels based upon current solicitation requirements.
5. Do you have an inventory of each species currently planted in the understory?
There is an As-Built plan with the distribution of the species in the different gardens. Plan will be provided to the winning company upon contract award.
6. Can species be relocated within the gardens so that they are more productive?
Any modification to the current display must be previously reviewed with the COR and authorized by the Embassy authorities.
7. Will there be a specific location to place the organic waste generated from the garden service?
Organic garden waste shall be transported in a trash bag inside the trash transfer room located within the compound.
8. Will there be a designated place for composting (recycling organic waste for use in the gardens at the NEC)?
Composting is not authorized within the Embassy facilities. The contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost at an offsite location.
9. Will the contractor have to remove any non-organic waste generated by the gardening service?
The contractor must transport the waste in a trash bag inside the trash transfer room located within the compound.
10. Who will be responsible for maintaining the sprinklers?
The contractor is responsible for ensuring that its personnel have the appropriate equipment and materials and in good condition to perform their tasks. Regarding the systems installed in the embassy (drip irrigation, sprinklers), the Facilities Maintenance team will be responsible for their repair.
11. Will irrigation pumping be guaranteed to be efficient?
Like any other system, irrigation is designed to be efficient, but is subject to improvements, repairs, revisions, and upgrades. Contractor personnel must be able to perform hose irrigation in the areas required during any malfunction of the installed systems.
12. Do the facilities of the old Embassy in zone 10 have automated irrigation?
No. The Old Embassy Compound does not have automated irrigation.
13. In the facilities of the former Embassy in zone 10, should the planters on the sidewalks be included in the proposal?
No. The planters on the sidewalks shall not be included in the proposal.
14. What is the suggested equipment that the contractor should have for work at height?
All equipment for work at heights which is all work performed at more than 2 meters (6 ft) must be certified by ANSI Z359 standard, they will be guided under the standards of EM-385-1-1 and OSHA, according to the risk analysis for each area based on the requirements of the regulations and the criteria of the competent person for work at heights that the contractor proposes.
Please reference “9 Fall Protection Requirements” under Safety Requirements for Contractors and Subcontractors. Quoters must determine the appropriate equipment based upon current solicitation requirements and safety requirements.
15. Can you describe the heights at which the contractor team will have to perform gardening services?
Height level differences will vary from 1.5 meters to 7 meters. There is sloping land that has gardening on the entire sloping surface.
16. Can the horticulturist required in point 1.3.4 (Technical Guidance) be replaced by an Agronomist or other specialist?
No, the statement of work requires the service of a horticulturist with experience in local climate and soil conditions.
END OF QUESTIONS AND ANSWERS
File details come from the government source that posted it. Updated .