19GE5026R0018-Pre-Solicitation.pdf

December 17, 2025

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5026R0018

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

BID/ BUILD REFURBISHMENT OF COURTROOMS

FOR THE NATIONAT COURT OF JUSTICE

U.S EMBASSY QUITO, ECUADOR

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price

Build Construction Type Contract in calendar year 2026.

The successful offeror shall provide complete architect and construction services, contract coordination, and supervision, including but not limited to the design, management and construction necessary to meet the requirements of this contract within the established timeframe.

The United States Department of State (DOS) Bureau of International Narcotics and Law

Enforcement (INL) requires engineering and construction services for the Refurbishment of

Courtrooms for the National Court of Justice (NCJ).

Short project scope description:

The work under this contract will include but not limited to implementation of two criminal hearing rooms, two witness rooms, and a press room on the mezzanine floor of the NCJ building.

Additionally, the mezzanine shall include two deliberation rooms, four restroom facilities for women, and four for men. These spaces shall feature a deliberation room and an audio-video control room.

The Contractor shall provide all the materials, labor, equipment and transportation required to complete the project according to all the drawings and specification mentioned in this statement of work. The full statement of work will be included in the solicitation package.

The estimated magnitude for the entire project is between $500,000.00 and $800,000.00 U.S. Dollars

(Note: the range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3350

E-Mail: DyaneA@state.gov mailto:DyaneA@state.gov

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Mr. Hakim Dyane at DyaneA@state.gov, no later than January

16, 2026, using the solicitation number 19GE5026R0018 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall NOT be placed on Sam.gov as the document contains

SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in Ecuador.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Registration in the U.S. System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

The Contract Specialist for the administration of this contract is Mr. Hakim Dyane, email

DyaneA@state.gov.

A pre-proposal conference and a site visit will be established at a later stage; details will be provided to those offerors who express interest in receiving the RFP package.

https://www.sam.gov/

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5026R0018

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in Ecuador and conduct business there. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The US Government will not provide any assistance with Visas.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Hakim Dyane, email

DyaneA@state.gov.

http://www.sam.gov/ http://www.sam.gov/