19GE5026Q0095.pdf

July 13, 2026

COMBINED SYNOPSIS AND SOLICITATION

SOLICITATION NUMBER 19GE5026Q0095

Regional Procurement Support Office (RPSO) Frankfurt hereby issues this solicitation for Design-Build

Repair of Fire-Damaged Motor Pool Garage in support of the U.S. Embassy Seoul, Republic of

Korea. All interested and responsible sources may submit a quotation in accordance with the instructions, terms, and conditions contained in this solicitation.

Type of Contract:

The Government intends to issue a single firm-fixed-price contract as a result of this solicitation in accordance with FAR 12.201-1(a). The firm-fixed price shall include all labor, supervision, tools, equipment, transportation, services, testing, commissioning, documentation, management, and other costs necessary to complete the required work. The Government will not reimburse the Contractor for any costs not included in the firm-fixed price, unless specifically authorized in writing by the

Contracting Officer through a formal modification to the contract.

I. GENERAL

This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) for commercial construction services and is prepared in accordance with FAR Part 12, Acquisition of Commercial

Products and Commercial Services, in conjunction with FAR Part 36, Construction and Architect-

Engineer Contracts. This announcement constitutes the complete solicitation. Quotations are requested, and a separate written solicitation will not be issued. This acquisition is conducted on an unrestricted basis and is not set aside for small business concerns.

The solicitation, including all incorporated provisions and clauses, reflects the Federal Acquisition

Regulation (FAR) as revised through the Revolutionary FAR Overhaul (RFO). The RFO revisions apply to this acquisition unless the Contracting Officer determines otherwise in writing. The applicable North

American Industry Classification System (NAICS) code is 236220, Commercial and Institutional

Building Construction.

UNITED STATES DEPARTMENT OF STATE

Regional Procurement Support Office (RPSO)

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: +49 (69) 7535-3345

Email: GruenbeckP@state.gov mailto:GruenbeckP@state.gov

19GE5026Q0095

This solicitation incorporates one or more provisions and clauses by reference, with the same force and effect as if they were given in full text. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

II. ITEMIZED LINE ITEMS

The quoter shall submit a complete price quotation using the Price Proposal Breakdown in Attachment

2.

III. DESCRIPTION OF REQUIREMENTS

Refer to Attachment 1, Schedule and Contract Clauses, for the complete requirements, including the

SOW, applicable clauses, performance requirements, and terms governing the resulting contract. The quoter shall submit a complete quotation addressing all stated requirements. Failure to do so may result in the quotation being found unacceptable.

IV. PERFORMANCE LOCATION AND ACCEPTANCE TERMS

Performance under the resulting contract shall take place at the U.S. Embassy Seoul, Republic of Korea.

The Government will assess performance through inspection, coordination meetings, status reporting, testing, commissioning, and quality-assurance reviews. Acceptance will be based on the Contractor’s completion of the required work, compliance with the SOW, satisfactory correction of any identified deficiencies, and submission of required deliverables, including test, inspection, commissioning, as-built, warranty, and operation and maintenance documentation, as applicable.

Defense Base Act (DBA) Insurance: The quoter shall refer to Section B.3 in Attachment 1 for DBA insurance requirements. The cost of DBA insurance may affect the Contractor’s pricing and should be considered when preparing the price quotation.

V. SOLICITATION PROVISIONS

The following solicitation provisions are incorporated by reference:

Provision Title and Date

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial

Services (Jan 2026)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Jan

2026)

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) http://www.acquisition.gov/

Provision Title and Date

FAR 52.233-2 Service of Protest (Jan 2026)

FAR 52.237-1 Site Visit (Apr 1984)

FAR 52.252-5 Authorized Deviations in Provisions (Jan 2026)

DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

VI. CONTRACT CLAUSES

See Part II of Attachment 1 for the applicable contract clauses.

VII. ADDITIONAL REQUIREMENTS OR TERMS AND CONDITIONS

Applicable laws and regulations:

This solicitation and the resulting award are subject to laws and regulations of the United States of

America.

VIII. ACCESS TO SOLICITATION ATTACHMENTS

The solicitation attachments will not be publicly posted on SAM.gov. Prospective quoters must request access to the attachments by email to Contract Specialist, Patticha Gruenbeck, at

GruenbeckP@state.gov. Requests may be submitted at any time before the quotation submission deadline. The email subject line must read: “Request for Access to Attachments, 19GE5026Q0095.”

The request shall include the following information:

1. Company name;

2. Name, title, telephone number, and email address of the company’s point of contact; and

3. Commercial and Government Entity (CAGE) Code or NATO Commercial and Government

Entity (NCAGE) Code, as applicable.

The attachments shall be used solely for preparing a quotation in response to this solicitation and shall not be distributed to any person or entity except those directly involved in preparing the quotation.

Prospective quoters are responsible for requesting access sufficiently in advance to allow adequate time to review the attachments. Requesting or obtaining access to the attachments does not extend the deadlines for registration for the pre-quotation conference, registration for the site visit, submission of questions, or submission of quotations.

IX. SITE VISIT

A site visit will be held at the U.S. Embassy Seoul on Friday, July 24, 2026, at 10:00 local time.

For the site visit, companies shall submit each attendee’s full name, cell phone number, and a copy of valid government-issued photo identification to Mr. Lee, Jeong Jae at LeeJJ3@state.gov, no later than

15:00 hours local time on Friday, July 17, 2026. The email subject line shall read: “Registration, Site

Visit 19GE5026Q0095.”

Attendees must bring the same photo identification used for registration to gain access to the Embassy compound. No substitutions or additional attendees will be permitted without prior approval. The

Government may deny entry to any individual who does not meet the applicable security or access requirements.

Cell phones, cameras, recording devices, and other electronic devices are prohibited within the Embassy compound. Photography during the Site Visit is not permitted. Any photographs deemed necessary will be coordinated by the Government and provided to all quoters after the Site Visit.

X. QUESTIONS AND QUOTATION DEADLINE

(a) Submission of Questions

Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Contract Specialist, Patticha Gruenbeck, at email

GruenbeckP@state.gov, and copy to FrankfurtRPSO@state.gov, no later than 15:00 hours CEST on

Wednesday, July 29, 2026. The email subject line must read “Questions 19GE5026Q0095.”

(b) Submission of Electronic Quotation

Quotation shall be submitted to Contract Specialist, Patticha Gruenbeck, at email

GruenbeckP@state.gov, and copy to CatsamakiJ@state.gov, no later than 15:00 hours CEST on Friday, August 14, 2026. The email subject line must read “Quotation 19GE5026Q0095.”

Electronic quotation shall be submitted in a format readable by Microsoft (MS) Word, MS Excel, or

Adobe PDF, as applicable. Individual email size shall not exceed 60 MB. When a quotation requires more than one email, the quoter shall identify each transmission sequentially, for example, “Email 1 of

3,” “Email 2 of 3,” and “Email 3 of 3.”

mailto:LeeJJ3@state.gov mailto:FrankfurtRPSO@state.gov mailto:CatsamakiJ@state.gov

XI. INSTRUCTIONS FOR PREPARING PRICE AND TECHNICAL QUOTATIONS

Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Products and Commercial

Services (Jan 2026)

Pursuant to FAR 12.205(a)(1), the provision at FAR 52.212-1, Instruction to Offerors - Commercial

Products and Commercial Services, is augmented as follows:

1. Period for Acceptance of Quotation: The period for acceptance of quotation, as stated in FAR

52.212-1(b), is extended from 60 calendar days to 90 calendar days.

2. Preparation and Submission of Quotation: Quotation shall consist of the following separate volumes.**

Volume Requirements

1 Pricing Quotation & Representations, include:

(A) Administrative Information

(B) Completed Attachment 2, Price Proposal Breakdown

(C) Completed Attachment 3, Representations & Certifications

(D) Completed Attachment 4, SF-3881 Payment Enrollment Form, if applicable

(E) Completed Attachment 5, IRS W-14 Form, if applicable

(F) Provide Proof of CAGE or NCAGE Code

(G) Evidence of Ability to Obtain Required Contract Surety

2 Technical Quotation, include:

(A) Technical Approach

(B) Project Schedule and Work Sequencing

(C) Preliminary Quality Management Program

(D) Key Personnel and Completed Attachment 9, SF-330 Architect-Engineer

Qualifications

(E) Company Experience and Past Performance

(F) Authorization to Perform in the Country of Performance

(G) Recruitment Plan and/or Housing Plan, if applicable

** Failure to furnish and deliver all requested information in accordance with these instructions may result in exclusion from further consideration pursuant to FAR 52.212-1(a)(4). The penalty for making false statements is prescribed in 18 USC 1001.

VOLUME 1: PRICE QUOTATION & REPRESENTATIONS

The quoter shall submit a complete Price Quotation and Representations containing all items listed below. The Price Quotation shall be separated from the Technical Quotation and contain no technical information.

(A) Administrative Information

The quoter shall provide its legal business name, business address, and the name and contact information of an authorized company representative. The quotation shall also identify the quoter’s country of incorporation or registration and ownership structure. This information is requested for administrative purposes only and will not be evaluated.

(B) Price Proposal Breakdown (Attachment 2)

The quoter shall complete and submit Attachment 2, Price Proposal Breakdown, in accordance with the provided instructions. Attachment 2 shall reflect the quoter’s firm-fixed prices for the required services.

The quoter may adjust the format as necessary to ensure consistency with the proposed total price.

(C) Representations and Certifications (Attachment 3)

The quoter shall complete all applicable representations and certifications contained in Attachment 3.

(D) SF-3881 Payment Enrollment Form (Attachment 4), if applicable

If the quoter is not registered in System for Award Management (SAM), the quoter shall complete and submit Attachment 4, SF-3881 Payment Enrollment Form, with its quotation. The form must include the payee/company information and financial institution information necessary for electronic payment processing.

(E) Completed IRS Form W-14 (Attachment 5), if applicable

Payments under this procurement may be subject to a 2 percent excise tax under 26 U.S.C. 5000C, unless an exception or waiver applies.

If the quoter is considered a foreign person, as defined in FAR 52.229-11, and claims exemption from

U.S. withholding tax, it shall submit a completed IRS Form W-14 (Attachment 5) with its quotation.

Failure to submit a required Form W-14 may result in withholding at the applicable statutory rate.

(F) Proof of CAGE or NCAGE Code

The quoter shall provide proof of its assigned NATO Commercial and Government Entity (NCAGE)

Code with its quotation. The proof may include a screenshot, registration confirmation, or other official documentation showing the quoter’s legal business name and active NCAGE Code.

(G) Evidence of Ability to Obtain Required Contract Surety

The quoter shall submit with its quotation a letter or similar documentation from a financial institution confirming that it will, in the event of award, provide the required contract surety in the form of separate

Irrevocable Letters of Credit, or other form of bonding, at the required percentage will be provided punctually and in accordance with the conditions listed in Section D.5.1, Bond Requirements, of

Attachment 1. This letter shall be a statement of your ability to get the ILCs and not the ILCs themselves.

VOLUME 2: TECHNICAL QUOTATION

The Technical Quotation shall demonstrate the quoter’s capability to meet the requirements of the solicitation and the performance standards described in the SOW. No pricing information shall appear in this volume.

(A) Technical Approach

Describe the proposed approach for completing the design and construction work, including:

1. Understanding of the scope, objectives, and major requirements;

2. Design development and coordination among applicable disciplines;

3. Construction methods for the principal features of work; and

4. Coordination of design, procurement, construction, testing, commissioning, and closeout.

Identify any assumptions, exceptions, or proposed deviations from the solicitation requirements.

(B) Project Schedule and Work Sequencing

The quoter shall provide a proposed project schedule showing major work activities, sequencing, key milestones, testing, commissioning, inspections, and final completion within required performance period from issuance of the Notice to Proceed (NTP). The schedule shall identify any assumptions, dependencies, or Government coordination requirements that may affect timely performance. The schedule shall be submitted in a clear visual format, such as a bar chart, Gantt chart, or similar schedule format.

(C) Preliminary Quality Management Program

The quoter shall submit a Preliminary Quality Management Program describing its proposed approach to managing and verifying the quality of the work. The program shall address, at a minimum:

1. Quality management organization, responsibilities, authority, and reporting relationships;

2. Procedures for reviewing contract requirements, drawings, specifications, submittals, and other technical documents;

3. Inspection and testing procedures for major work activities;

4. Control and coordination of subcontractors, suppliers, designers, and specialist trades;

5. Procedures for identifying, documenting, correcting, and re-inspecting defective or nonconforming work;

6. Management of testing, commissioning, certifications, training, and closeout activities; and

7. Procedures for maintaining inspection records, test results, certifications, photographs, corrective-action records, and closeout documentation.

(D) Key Personnel and SF-330 Architect-Engineer Qualifications (Attachment 9)

The quoter shall identify the proposed project manager, site supervisor, and any key technical personnel or subcontractors. The quoter shall describe each person’s role and explain how it will manage site access, daily coordination, safety, quality control, and communication with the Government.

For the Project Architect, the quoter shall submit completed Part I of Standard Form 330 (SF-330) with the Technical Quotation. The quoter shall also provide a detailed resume summarizing the individual’s general qualifications and project-related experience. SF-330 is provided in Attachment 9.

(E) Company Experience and Past Performance

The quoter shall submit a list of three relevant contracts in the past five years that clearly demonstrate prior experience in similar construction services that were successfully completed on budget. For each project, provide:

1. Project title, location, customer, and contract value;

2. Period of performance and completion date;

3. Description of the design and construction work;

4. Explanation of its relevance to this requirement;

5. Work performed by the Quoter and major subcontractors; and

6. Customer point-of-contact information.

In addition, the quoter shall provide past-performance information for the projects submitted under

Company Experience.

The Government may evaluate quality of work, schedule performance, project management and coordination, quality control and deficiency correction, and management of subcontractors.

The Government may obtain past-performance information from any available source. A quoter without relevant past performance may receive a neutral rating.

(F) Authorization to Perform in the Country of Performance

In accordance with DOSAR 652.242-73, Authorization and Performance, the Contractor must have all authorizations required to do business and perform work in the country of performance. If the quoter already has the required authorization, quoter shall provide a copy of its permit, license, registration, or other supporting documentation.

If the quoter does not yet have the required authorization, quoter shall provide the following:

1. A description of the steps taken to determine the requirements for obtaining authorization to perform in the country of performance;

2. The quoter’s findings, including the licenses, permits, registrations, or other approvals required;

3. Any effect the authorization may have on the Contractor’s operating name, address, or business status; and

4. The estimated time needed to obtain the required authorization.

The Contracting Officer may reject a quotation if the quoter’s plan shows that obtaining the required authorization will take an extended period of time, such as more than 30 calendar days after award, and the Contracting Officer determines that the delay would harm the Government.

(G) Recruitment Plan and/or Housing Plan, if applicable

If the Offeror proposes to recruit Third Country Nationals (TCNs) for contract performance, the Offeror shall submit a Recruitment Plan describing how qualified personnel will be recruited and retained in accordance with solicitation requirements and applicable regulations.

If the Offeror will provide housing for TCN personnel, the Offeror shall also submit a Housing Plan describing the proposed housing arrangements.

Offerors shall also submit the applicable certifications and statements required under DOSAM 652.222-

800 as identified in Part II, Representations and Certifications and Contract Clauses.

The submitted documentation shall demonstrate that the Offeror has a feasible plan to recruit and support personnel necessary for contract performance.

XII. EVALUATION OF QUOTATION AND BASIS FOR AWARD

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Jan

2026)

The Government will evaluate quotations in accordance with FAR Part 12 using a comparative evaluation approach to determine which offer represents the best overall value to the Government. All quotations received will first undergo a compliance review to assess completeness and conformity with the requirements of this solicitation. Quotations that are incomplete or fail to comply with solicitation requirements may be rejected in accordance with FAR 52.212-1(c).

Quotations determined to be compliant will be evaluated comparatively with one another under the stated evaluation factors to identify relative strengths, weaknesses, and price considerations. This acquisition is not conducted using a Lowest Price Technically Acceptable (LPTA) or trade-off source selection method. However, the Government may award to the lowest-priced quotation if it is determined to represent the best overall value based on the evaluation criteria.

Award will be made to the responsible quoter whose quotation conforms to the solicitation and is determined to be most advantageous to the Government, price and other factors considered. The following factors will be used in the evaluation:

1. Technical Capability: The Government will evaluate the extent to which the Quoter demonstrates a clear understanding of the project requirements and proposes a practical, complete, and technically sound approach for performing the design and construction work. The

Government will consider the proposed methods for field verification, design development, interdisciplinary coordination, construction execution, testing, commissioning, closeout, risk identification, and risk mitigation.

2. Project Schedule and Work Sequencing: The Government will evaluate the extent to which the proposed schedule is complete, realistic, and consistent with the required period of performance. The Government will consider the sequencing of design, Government review, procurement, construction, inspections, testing, commissioning, deficiency correction, and closeout activities, including the Quoter’s approach to minimizing disruption to Government operations.

3. Preliminary Quality Management Program: The Government will evaluate the extent to which the proposed quality-management approach provides effective control of design and construction quality. The Government will consider the proposed quality organization, design reviews, interdisciplinary coordination, inspection and testing procedures, control of subcontractors and suppliers, submittal control, deficiency tracking, corrective action, and final acceptance procedures.

4. Key Personnel: The Government will evaluate the qualifications, experience, availability, and proposed responsibilities of the key personnel. The Government will also consider the adequacy of the proposed project organization, on-site supervision, communication procedures, and coordination of subcontractors, deliveries, inspections, site access, safety requirements, and

Government operations.

5. Company Experience and Past Performance: The Government will evaluate the extent to which the Quoter has successfully performed design-build construction projects similar in size, scope, complexity, technical requirements, and operating environment. Greater consideration may be given to projects that demonstrate experience with renovation, repair, occupied facilities, multidisciplinary design, or work at secure or Government-controlled locations.

In addition, The Government will evaluate the quality and relevance of the quoter’s past performance. The Government may consider performance relating to quality, timeliness, schedule control, project management, safety, subcontractor management, responsiveness, deficiency correction, testing, commissioning, and closeout. The Government may obtain past-performance information from any available source.

6. Authorization to Perform in the Country of Performance: The Government will evaluate the extent to which the Quoter demonstrates that it possesses, or can timely obtain, all registrations, licenses, permits, professional certifications, work authorizations, and other approvals necessary to perform the contract in the country of performance. The Government will also consider the

Quoter’s plan and schedule for obtaining any outstanding authorizations before performance begins.

7. Price: Price will be evaluated based on the total price submitted in accordance with the pricing structure established in this solicitation. The Government will evaluate proposed prices to determine whether they are fair and reasonable.

Responsibility Determination:

The Government will determine contractor responsibility in accordance with FAR 9.104. The apparent successful quoter shall demonstrate adequate financial resources, the ability to meet performance requirements and schedules, a satisfactory performance record, integrity and business ethics, and the necessary organization, experience, technical capability, and resources to perform the requirement. The quoter must also be otherwise qualified and eligible for award under applicable laws and regulations.

Award Without Discussions:

In accordance with FAR 52.212-1(d), the Government intends to evaluate quotations and award a firm-fixed price contract without conducting discussions and may base its decision on the initial submissions.

The Government reserves the right to conduct discussions if the Contracting Officer determines that discussions are necessary.

This acquisition is conducted using commercial procedures under FAR Part 12. Post-award debriefings, if provided, will be handled in accordance with FAR 52.212-1(e).

(End of addendum)

XIII. LIST OF ATTACHMENTS:

• Attachment 1: Schedule & Contract Clauses

• Attachment 2: Price Proposal Breakdown

• Attachment 3: Representations & Certifications

• Attachment 4: SF-3881 Payment Enrollment Form

• Attachment 5: IRS W-14 Form

• Attachment 6: Instructions to Complete IRS W-14 Form

• Attachment 7: Sample Irrevocable Letters of Credit (Payment Guaranty)

• Attachment 8: Sample Irrevocable Letters of Credit (Performance Guaranty)

• Attachment 9: SF-330 Architect-Engineer Qualifications

• Attachment 10: Site Drawings

{END OF SOLICITATION}