19GE5026Q0045-Diplomatic-Pouch-Delivery-Service.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Consulate General Frankfurt, Germany

Diplomatic Pouch Delivery Service

U.S. Embassy Moscow, Russia

SOLICITATION NO. 19GE5026Q0045

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Combined Synopsis and Solicitation

Solicitation Number 19GE5026Q0045

(i) Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 19GE5026Q0045 is issued as a request for quotation (RFQ), for

Firm Fixed Priced Indefinite Delivery Indefinite Quantity (IDIQ) contract for

Acquisition of DPO Airport Service on behalf of U.S. Embassy Moscow, Russia.

Annual firm-fixed price task orders will be issued undier this IDIQ contract.

The contract shall remain unfunded, funding in the amount of the guaranteed minimum will be issued on a task order at the time of contract award. The fixed prices are listed in section (ii).

MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $350,000.00

This acquisition is not set aside for small business concerns.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) List of line-item number(s) and items, quantities, and units of measure

BASE YEAR

CLIN No. Vehicle Unit Estimated

Quantity Unit Cost Total Cost

CLIN 001

Transportation and outbound brokerage service, as specified in section (iii). A Kg 5,000 http://www.acquisition.gov/

CLIN 002

Air transportation costs for outbound shipment, as specified in section (iii).A Kg 5,000

CLIN 003

Transportation and inbound processing service excluding airport fees, as specified in section (iii).B Kg 50,000

CLIN 004

Storage fees, as specified in section

(iii).B Kg 50,000

CLIN 005

Fee per trip, as specified in section

(iii).C Trip 125

CLIN 006

Transportation of perishable (cold-chain) shipments, as specified in section (iii).D Trip 50

CLIN 007

Defense Base Act (DBA) insurance, if applicable Lt 1

CLIN 008

Value Added Tax (VAT), if applicable Lt 1

BASE TOTAL

FIRST OPTION YEAR

Estimated

Quantity Unit Cost Total Cost

CLIN 1001

Transportation and outbound brokerage service, as specified in section (iii). A Kg 5,000

CLIN 1002

Air transportation costs for outbound shipment, as specified in section (iii).A Kg 5,000

CLIN 1003

Transportation and inbound processing service excluding airport fees, as specified in section (iii).B Kg 50,000

CLIN 1004

Storage fees, as specified in section

(iii).B Kg 50,000

CLIN 1005 Fee per trip, as specified in section (iii).C Trip 125

CLIN 1006

Transportation of perishable (cold-chain) shipments, as specified in section (iii).D Trip 50

CLIN 1007

Defense Base Act (DBA) insurance, if applicable Lt 1

CLIN 1008

Value Added Tax (VAT), if applicable

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR

Estimated

Quantity Unit Cost Total Cost

CLIN 2001

Transportation and outbound brokerage service, as specified in section (iii). A Kg 5,000

CLIN 2002

Air transportation costs for outbound shipment, as specified in section (iii).A Kg 5,000

CLIN 2003

Transportation and inbound processing service excluding airport fees, as specified in section (iii).B Kg 50,000

CLIN 2004

Storage fees, as specified in section

(iii).B Kg 50,000

CLIN 2005 Fee per trip, as specified in section (iii).C Trip 125

CLIN 2006

Transportation of perishable (cold-chain) shipments, as specified in section (iii).D Trip 50

CLIN 2007

Defense Base Act (DBA) insurance, if applicable Lt 1

CLIN 2008

Value Added Tax (VAT), if applicable

SECOND OPTION YEAR TOTAL

THIRD OPTION YEAR

Estimated

Quantity Unit Cost Total Cost

CLIN 3001

Transportation and outbound brokerage service, as specified in section (iii). A Kg 5,000

CLIN 3002

Air transportation costs for outbound shipment, as specified in section (iii).A Kg 5,000

CLIN 3003

Transportation and inbound processing service excluding airport fees, as specified in section (iii).B Kg 50,000

CLIN 3004

Storage fees, as specified in section

(iii).B Kg 50,000

CLIN 3005 Fee per trip, as specified in section (iii).C Trip 125

CLIN 3006

Transportation of perishable (cold-chain) shipments, as specified in section (iii).D Trip 50

CLIN 3007

Defense Base Act (DBA) insurance, if applicable Lt 1

CLIN 3008

Value Added Tax (VAT), if applicable

THIRD OPTION YEAR TOTAL

FOURTH OPTION YEAR

Estimated

Quantity Unit Cost Total Cost

CLIN 4001

Transportation and outbound brokerage service, as specified in section (iii). A Kg 5,000

CLIN 4002

Air transportation costs for outbound shipment, as specified in section (iii).A Kg 5,000

CLIN 4003

Transportation and inbound processing service excluding airport fees, as specified in section (iii).B Kg 50,000

CLIN 4004

Storage fees, as specified in section

(iii).B Kg 50,000

CLIN 4005 Fee per trip, as specified in section (iii).C Trip 125

CLIN 4006

Transportation of perishable (cold-chain) shipments, as specified in section (iii).D Trip 50

CLIN 4007

Defense Base Act (DBA) insurance, if applicable Lt 1

CLIN 4008

Value Added Tax (VAT), if applicable

SECOND OPTION YEAR TOTAL

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL ;

THE CONTRACTOR SHALL STATE CURRENCY: ________________________

Prices

The contractor shall complete all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value-added tax (VAT).

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

The currency shall be fixed and cannot be changed by modification to the contract.

VAT

If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the contractor receives a VAT refund from the host government, he shall re-pay the refund amount to the US Government.

Defense Base Act (DBA) Insurance

a. The Department of Labor has waived the DBA insurance for the countries in paragraph (b) of this subsection. United States citizens or residents and individuals hired in the United States, regardless of citizenship shall be required to obtain DBA insurance. Evidence of DBA insurance shall be submitted within 15 days of award. The DBA Insurance shall be obtained from any U.S.

Department of Labor (DOL) authorized DBA insurance broker. A list of DOL-authorized insurance brokers is available at the following address:

http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

b. DBA insurance cost will be evaluated as part of the total evaluated firm fixed price and included in the firm fixed price The Contractor shall be reimbursed for the cost of DBA insurance only upon providing proof of payment.

The DoL has waived DBA insurance for the following countries of performance under this contract: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

c. Russia is listed on the DOL’s active waiver list and DBA insurance will not be required for

Host Country Nationals and Third Country Nationals. DBA insurance is required only for employees performing work on this contract who are either citizens or residents of the USA, or are hired in the USA through the period of one base year and four option year periods (if exercised).

d. The Contractor will be reimbursed for DBA insurance only to the extent the Contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in the Pricing Schedule.

James Zadroga 9/11 Victims Health and Compensation Act of 2010 Notice

In accordance with the James Zadroga 9/11 Victims Health and Compensation Act of 2010, payments made under this procurement may be subject to a 2% excise tax as prescribed under 26

U.S.C. 5000C, unless a waiver or exception applies.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

If a waiver or exception applies to the contractor, the contractor shall complete Attachment E, IRS Form W-14. The contractor is responsible for determining its tax obligations and ensuring compliance with applicable tax laws and regulations.

(iii) Description of requirements

The vendor shall provide logistic services: in-country customs clearance, pick-up and delivery of

U.S. Government diplomatic pouch shipments for the U.S. Government in the Russian Federation, as specified in this document.

The Contractor shall provide the services for the contract term at the rates shown in section (ii).

The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract. As historical information only, the US Government estimates an annual shipment weight of approximately 55,000 Kilograms (50,000 inbound, 5,000 outbound).

A. Outbound shipment services (from the U.S. Embassy Moscow to the local Moscow airport) are:

• CLIN 001: To include, but not limited to, transportation of mail from the Embassy to the selected airport; customs duties; loading and unloading of mail; reporting outbound air way bill of each shipment to the embassy within 24 hours, and any other Contractor’s administrative and freight handling charges.

• CLIN 002: To include fuel and security charges. These costs shall be paid by the

Government in accordance with airway bills issued by the air carrier for air-cargo-shipments destined to Washington, DC. Original airway bills shall be submitted by the

Contractor to the Contracting Officer’s Representative (COR) for verification and processing payments.

B. Inbound shipment services (from the local Moscow airport to the U.S. Embassy Moscow) are:

• CLIN 003: To include but not limited to transportation of mail from the selected airport to the Embassy; loading and unloading of mail and any other Contractor’s administrative and handling charges.

Note: all airport fees and charges are to be billed to the Embassy at the exact rate the Contractor is charged by the airport (no mark ups will be allowed) and are to be included as a separate line item on the invoice. The Contractor must submit receipts for all airport fees to the Embassy along with the invoice

• CLIN 004: Per kilogram per day after the 5th day of storage; fees incurred for storing of the inbound Diplomatic Pouch shipments on behalf of the United States Embassy in

Moscow, Russia – as directed – in its representative capacity to airport officials and airlines.

C. Delivery/ Pick up fee, per trip:

• CLIN 005: defined as one round trip between the airport and embassy without additional delivery costs for outgoing pouches when picked up at the same time as other pouches are dropped off.

D. Transportation of perishable (cold-chain) shipments:

• CLIN 006: Cold shipments (e.g. medicine) are to be treated differently than regular pickup and under different time of delivery.

The Government will issue orders requiring pick-up and delivery to Moscow’s international airports; and pick-up and within 2 business days of custom clearance, delivery to the US

Embassy facility located at: Square of Donetsk People’s Republic, 1, Moscow, Russian

Federation 121099. Except as specified in the Task Order Limitations Clause or in the paragraphs below, there is no limit on the number of Task Orders that may be issued throughout the contract resulting from this solicitation.

Key Personnel

A. The Project Manager shall be proactive, qualified, and able to converse in English and

Russian. The Contractor shall assign to this contract the following key person:

POSITION/FUNCTION NAME

Project Manager: ________________________________

B. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment.

The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

C. After the first 90 days of performance, the Contractor may substitute a key person if the contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the Contracting Officer.

D. The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

Standards of Conduct

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United

States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms and Personal Equipment. The Contractor 's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting

Officer's Representative (COR). The Contractor shall provide for each employee and supervisor, uniforms and personal equipment. The Contractor shall bear the cost of purchasing, cleaning, pressing, and repair of the uniforms.

(c) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

(d) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities which interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

(f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

(g) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. Keys shall not be duplicated without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

Removal of Personnel

The contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The COR may require, in writing, that the contractor remove from the work any employee that the COR deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the COR to be contrary to the Government's interests.

Insurance requirement

The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this Contract. The Contractor's assumption of absolute liability is independent of any insurance policies. The Contractor, at it's own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary.

Contracting Officer Representative (COR)

The following is the designated contact personnel between the U.S. Embassy and the Contractor:

COR _________________________ (to be determined upon award)

The Contracting Officer Representative (COR) will be the contractor’s point of contact at the U.S.

Embassy. All questions concerning coordination of services while at post shall be directed to the

COR.

Payment Schedule and Invoice Submission (Fixed-Price)

Payment to The Contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from Post. Thereafter, payment will be processed within 30 days. Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Unauthorized work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Vendor of its own volition or at the request of an individual other than a duly appointed Contracting Officer

(CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of this contract.

Quality Assurance and Surveillance Plan (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the USG, is responsible for management and quality control to meet the terms of the contract. The role of the

USG is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Performance Work

Statement Para

Performance

Threshold

Services

Performs all services set forth in the scope of work.

(iii).A through (iii).D

All required services are performed and no more than two (2) customer complaints are received per month.

• Surveillance – The COR will receive and document all complaints from USG personnel regarding the services provided. If found valid, the COR will send the complaints to the contractor for corrective action.

• Standard – The performance standard is that the USG receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996) or the appropriate Inspection of Services clause), if any of the services exceed the standard.

• Complaint Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting

Officer for appropriate action under the Inspection clause.

Reports And Other Deliverables

All reports and other deliverables required under this contract shall be delivered by email to the

COR and mailed to the following address: TBA

Description

QTY

Delivery Date

Deliver to

Invoice 1 To be submitted monthly

Designated Billing

Office

Recruitment of Third Country Nationals (TCNs) for Performance on Department of State

Contracts

1. Where contracts exceeding the Simplified Acquisition Threshold will require the recruitment of

TCNs, the offeror is required to submit a Recruitment Plan as part of their proposal. Contractors providing employer furnished housing are required to submit a Housing Plan.

2. Recruitment Plans must:

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the contractor intends to recruit them.

b. Explain how the contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. State in the offer that the recruited employee will not be charged recruitment fees as defined in

FAR 22.1702 and FAR 52.22-50. The contractor or employer pays the recruitment fees for the worker if recruited by the contractor or subcontractor to work specifically on Department of State contracts.

d. Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees;

(ii) Advertising:

(iii) Obtaining permanent or temporary labor certification, including any associated fees;

(iv) Processing applications and petitions;

(v) Acquiring visas, including any associated fees;

(vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees;

(vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications;

(viii) An employer's recruiters, agents or attorneys, or other notary or legal fees;

(ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees;

(x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds;

(xi) Transportation and subsistence costs-

(A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and

(B) From the airport or disembarkation point to the worksite;

(xii) Security deposits, bonds, and insurance; and

(xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is

(i) Paid in property or money;

(ii) Deducted from wages;

(iii) Paid back in wage or benefit concessions;

(iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or

(v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to-

(A) Agents;

(B) Labor brokers;

(C) Recruiters;

(D) Staffing firms (including private employment and placement firms);

(E) Subsidiaries/affiliates of the employer;

(F) Any agent or employee of such entities; and

(G) Subcontractors at all tiers.

e. Recruitment fees included by the prime contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

f. State in the offer that the contractor’s recruitment practices comply with recruiting nation and host country labor laws.

g. State in the offer that the contractor has read and understands the requirements of FAR 52.222-

50 Combating Trafficking in Persons.

h. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance.

3. The offeror will submit a Housing Plan if the contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their offer that housing meets host country housing and safety standards and local codes. Contractor shall comply with any Temporary Labor Camp standards contained in their contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

4. Department of State contractor and subcontractors will prevent human trafficking and treat employees with respect and dignity by taking the following actions:

a. Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documents, passports, or immigration documents. Contractors and subcontractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person, when the person is or has been a victim of a severe form of trafficking in persons. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

b. Contractor shall provide employees with signed copies of the/their employment contracts that are in a language the worker understands and define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. Contracts must be provided prior to employee departure from their countries of origin. Fraudulent recruiting practices, including deliberately misleading information, will be considered a material breach of this contract.

c. Contractor shall provide all employees with the Department’s “Know Your Rights” poster and document that employees have been briefed on the contents of the poster. The English language version is available at posters and accompanying directions or from the Contracting Officer.

d. Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating

Trafficking in Persons including the requirements against procuring commercial sex even in countries where it is legal and shall provide a copy of the briefing to the Contracting Officer’s

Representative.

e. Contractor shall display posters in worker housing advising employees in English and the dominant language of the TCNs being housed of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector General

(OIG) Hotline, StateOIG.gov/Hotline at 202-647-3320 or 1-800-409-9926 or via email at

WPEAombuds@stateoig.gov.

f. Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance except an employee legally permitted to remain in the country of work and who chooses to do so; including an employee who is a victim of trafficking seeking victim services and/or legal redress in the country of employment and/or is a witness in a trafficking-related enforcement action.

g. Contractor shall monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating

Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to contractor and subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

h. The contractor agrees to include this clause in all subcontracts over the simplified acquisition threshold involving recruitment of third country nationals for subcontractor performance.

5. For contracts or subcontracts other than commercially available off the shelf items with performance overseas valued at $500,000 or more, offerors will certify with the submission of their proposal and annually thereafter that the contractor and subcontractors have a compliance plan in place appropriate to the size and nature of the program to prevent human trafficking and to comply with the provisions of this clause. The certification will confirm that, to the best of its knowledge and belief of the signatory, neither the prime nor its agents nor subcontractor have engaged in any trafficking related activities, including the procurement of a commercial sex act during the period of the contract, the use of forced labor in the performance of the contract, acts that support or facilitate trafficking in persons such as destroying or confiscating employees’ documents or failing to provide return transportation, soliciting employees by use of fraud or charging recruitment fees or providing sub-standard housing described in section 106(g) of the

Trafficking Victims Protection Act (TVPA) or the prohibitions of this clause. The certification will also confirm that if any violations have been found, the contractor has taken the appropriate remedial and referral actions.

6. Contractors and subcontractors can find a model compliance plan, a sample code of conduct, a supplier/subcontractor self-assessment questionnaire, and criteria to select and monitor labor recruiters on the Responsible Sourcing Tool website (www.responsiblesourcingtool.org) The

Responsible Sourcing Tool is designed to assist Federal contractors, in identifying human trafficking or trafficking-related activities in their supply chains and developing effective management systems to prevent and mitigate these activities. The tool enables Federal contractors and other entities to visualize human trafficking risks by location, industry sector and commodity.

Joint Venture Agreements

Joint Venture Offerors shall furnish with their proposal a notarized legal document that establishes the Joint Venture. The Joint Venture Agreement shall take effect upon the submission of the proposal and remain irrevocable until one (1) year after the work has been finally inspected and accepted by the Government. The Joint Venture Agreement shall include, at a minimum, the following:

• Name of firms that form the Joint Venture and the name of the Joint Venture

• Name and title of the corporate officials signing on behalf of each party

• Solicitation number

• Description of the responsibilities in terms of work category for each partner that sufficiently demonstrates how the joint venture meets the work requirements of this solicitation

• The statement “The composition and structure of the Joint Venture shall remain unchanged from award to one (1) year after the work has been finally inspected and accepted by the

Government.”

• Date of issuance of the agreement and notarized signature of the corporate officials on behalf of each party.

The U.S. Government reserves the right to review the actual Joint Venture agreement to determine its basis and compliance with the applicable laws. Any internal agreement affecting the internal composition of the existing Joint Venture and its potential liabilities in relation to the contract

(bonds, bank guarantees, insurance, etc) shall be sent to the Contracting Officer to provide notice of the same. Any change in the composition of the Joint Venture shall require the Joint Venture to formally request a Novation Agreement in accordance with FAR Part 42 which shall be approved/disapproved at the discretion of the Contracting Officer.

The Joint Venture shall include the warrant required in accordance with DOSAR 652.242-73, Authorization and Performance. A joint venture offeror shall also have an active SAM registration pursuant to 52.204-7.

(iv) Date and Place of Performance

Period of Performance: IDIQ contract for a total period of one (1) base year and four

(4) option years from the date of setup. The Government will conduct an annual review to determine if the IDIQ still represents the best value. Line items are structured by 12-month performance periods to reflect annual pricing. The services are expected to start in

September 2026.

Place of Performance/ Delivery: Moscow, Russia.

(v) List of solicitation provisions that apply to this acquisition:

Addendum to FAR52.212-1

Preparation and Submission of Quotation.

The offeror shall provide the following information with their quotation:

Volume 1 (Price Volume) containing the following:

1. Pricing - Pricing Table in paragraph (ii): All applicable portions of this form shall be completed in each relevant category. The Currency shall be stated.

2. Representations and Certifications -and Contractor's Recruitment of Third

Country Nationals (TCNs) - Attachment (A): The Offeror is required to complete the Representations, Certifications, and other Statements of Offerors or

Respondents 52.204-24, 52.212-3, Defense Base Act table and Contractor

Recruitment Of Third Country Nationals (TCNs).

In addition:

• If the offeror has selected TCNs Section (i) as per Attachment (A), provide both a Recruitment Plan and a Housing Plan, as set forth in the clause at paragraph (xii) of this solicitation - Recruitment of Third Country Nationals

(TCNs).

• Accordingly, if the offeror has selected TCNs Section (ii) as per Attachment

(A), provide a Recruitment Plan.

NOTE: The Government maintains a zero-tolerance policy towards trafficking in persons. The failure to provide the required documentation may result in a proposal being removed from competition without discussions.

3. Trafficking in Persons Plan – As per FAR 52.222-50 Trafficking in Persons and

FAR 52.222-56 Certification Regarding Trafficking in Persons & Compliance

Plan, the contractor shall provide a Trafficking in Persons compliance plan and a certification stating that the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

4. Proof of active SAM registration

5. Attachment (D) – IRS Form W-14: If applicable an IRS Form W-14 shall be submitted (see 52.229-11 Tax on Certain Foreign Procurements—Notice and

Representation).

Volume 2 (Technical Volume) containing the following:

1. Work Plan: The offeror shall provide a work plan, considering all work elements in Section (vi) to demonstrate a clear understanding of the work requested in this solicitation.

2. Key Personnel: The Government considers the offeror´s Project Manager to be key personnel under the resulting contract from this solicitation. The Project

Manager shall have minimum of 3 years of relevant experience, and be able to converse in English. The offeror shall provide a detailed resume and experience of this individual. Use Attachment B – Key Personnel.

3. Authorization and performance: In accordance with DOSAR 652.242-73

AUTHORIZATION AND PERFORMANCE (AUG 1999) provide written certification that authorization to operate and do business in the country which is the place of performance has been obtained. If offeror has not obtained such authorization, provide, the offeror shall provide:

a) A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the country of performance.

b) Details of your findings and a description of what your organization shall actually be required to undertake to obtain licensing and requisite permit(s).

c) Any impact such authorization may have on the contractor’s operating name and address.

d) Specific information concerning the period of time you anticipate it shall take to obtain appropriate authorization. Any plan reflecting a protracted period (i.e.

more than 30 calendar days after award) in obtaining license(s) and/or permit(s) shall be rejected at the discretion of the Contracting Officer since further delay would otherwise harm the Government.

4. Personnel, equipment & financial resources: The offeror shall provide evidence that their company can provide the necessary personnel, equipment and financial resources needed to perform the work.

5. Liability Insurance: The offeror shall provide either a copy of the Certificate of

Insurance (Liability insurance) or a statement that the contractor will get the required insurance and the name of the insurance provider to be used. (This requirement is additional to the Defense Base Act Insurance)

6. Subcontractor information (if applicable): The offeror shall provide a list of subcontractors indicating what portions of the work will be performed by them.

Specify the percentage of work that will be sub-contractor. If the offeror will not use sub-contractors, that shall be stated.

7. Past Performance Information - Completed Attachment C to include recent and relevant contracts for the same or similar services and other references (including contract numbers, points of contact with telephone numbers and other relevant information) during the last 5 years.

52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)

(RFO DEVIATION January 30, 2026).

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:

1. Technical Compliance

2. Past performance

3.. Price

(b) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the

Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of a quotation furnished to the successful Offeror within the time for acceptance specified in the quotation, shall result in a binding Purchase Order without further action by either party. Before the offer’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

BASIS FOR AWARD

(a) The evaluation of offers will be based on best value using comparative evaluation authorized under RFO FAR 12.203(c)(2). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The line-by-line comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Government. This is NOT a low price technically acceptable or trade-off process.

This selection process will utilize RFO FAR 12 procedures.

(b) After preliminary consideration of all offers, the Department will no longer consider offers that do not meet basic standards to be eligible for award. The offers that remain will be subject to a comparative evaluation.

The preliminary evaluation process shall include the following:

COMPLIANCE REVIEW. The Government will perform an initial review of proposals/quotations received to determine completeness and compliance with the terms of the solicitation. The Government may reject as unacceptable proposals/quotations that do not conform to the solicitation.

(c) EVALUATION CRITERIA. Proposals will be evaluated on the basis of a direct comparison to other offers to discern if there is any kind of performance quality superiority that would support an award to a higher priced offer as described below.

1. Technical: Technical will be evaluated on the basis of a direct comparison to other offers to discern if there is any kind of technical quality superiority that would support an award to a higher priced offer.

2. Key Personnel: The Government will evaluate the key personnel. The evaluation will include a review of the qualifications of the proposed staff and their range of experience and knowledge.

3. Past Performance: Past performance will be evaluated on the basis of a direct comparison to other offers to discern if there is any significant past performance superiority that would support an award to a higher priced offer. Past performance as a discriminator may be appropriate where based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

4. Price: Price will be evaluated to ensure the proposed price is fair and reasonable.

The price will be determined by multiplying the offered prices times the estimated quantities in “Prices – Section (ii)”, and arriving at a grand total, including all options. The Government reserves the right to reject proposals that are unreasonably low or high in price.

(d) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(e) RESPONSIBILITY DETERMINATION: The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(f) ELIGIBILITY FOR AWARD: To be eligible for award, offerors are required to meet all solicitation requirements, such as terms and conditions, non-price and price instructions in paragraph (iii). Failure to comply with all or any specific solicitation requirements and instructions may result in the offeror being removed from award consideration.

The Government may reject, without consideration of past performance or price, any proposal that has been rated “unacceptable” under any non-past performance and non-price factor. Such proposal will be considered technically unacceptable.

The Government may reject any proposal from an offeror is determined to be not responsible. The determination of offeror responsibility will be made by the Contracting

Officer and will be assessed on the pass/fail basis. The Government will make its determination of offeror responsibility in accordance with FAR 9.1 by using information provided in the proposal and information available from other sources.

Provisions provided by reference:

FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (Sep 2024)

FAR52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation (Jan 2017)

FAR52.204-7, System for Award Management—Registration (RFO Deviation

1/31/2026)

FAR 52.209-12, Certification Regarding Tax Matters (OCT 2025)

FAR52.217-5, Evaluation of Options (Jul 1990)

FAR52.222-56, Certification Regarding Trafficking in Persons Compliance Plan (RFO

Deviation 1/31/2026)

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(RFO Deviation 1/31/2026)

DOSAR 652.225-70 Arab League Boycott of Israel (Aug 1999)

(vi) List of Clauses that apply to this acquisition:

FAR52.212-4, Terms and Conditions—Commercial Products and Commercial Services

(RFO Deviation 1/31/2026)

FAR52.203-6 Alt I, Restrictions on Subcontractor Sales to the Government (Jun 2020)

FAR52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

FAR52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

FAR52.204-13, System for Award Management—Maintenance (RFO Deviation

1/31/2026)

FAR52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (RFO Deviation 1/31/2026)

FAR52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (RFO

Deviation 1/31/2026)

FAR52.216-18, Ordering

FAR52.216-22, Indefinite Quantity

FAR52.217-5, Evaluation of Options

FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business

Concerns Corporations (RFO Deviation 1/31/2026)

FAR52.222-19, Child Labor—Cooperation with Authorities and Remedies (RFO

3/01/2026)

FAR52.222-50, Combating Trafficking in Persons (RFO Deviation 1/31/2026)

FAR 52.223-23 Sustainable Products Corporations (RFO Deviation 1/31/2026)

FAR52.225-5, Trade Agreements (Nov 2023)

FAR52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a

Diplomatic or Consular Mission outside the United States (May 2019)

FAR52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(May 2024)

FAR 52.229-6, Taxes-Foreign Fixed-Price Contracts (Feb 2013)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (RFO

Deviation 1/31/2026)

FAR52.233-3, Protest After Award (RFO Deviation 1/31/2026)

FAR52.233-4, Applicable Law for Breach of Contract Claim (RFO Deviation 1/31/2026)

FAR52.240-91, Security Prohibitions and Exclusions (RFO Deviation 1/31/2026)

FAR52.240-93, Basic Safeguarding of Covered Contractor Information Systems (RFO

Deviation 1/31/2026)

FAR52.244-6, Subcontracts for Commercial Products and Commercial Services (RFO

Deviation 1/31/2026)

FAR52.252-6, Authorized Deviations and clauses (Nov 2020)

DOSAR652.232-70, Payment Schedule and Invoice Submission (Fixed-Price) (Aug 1999)

DOSAR652.237-72, Observance of Legal Holidays and Administrative Leave (Feb 2015)

DOSAR652.242-73, Authorization and Performance (Aug 1999)

DOSAR652.243-70, Notices (Dec 2013)

52.216-19 Order Limitations (Oct 1995)

a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than US$ 5,000.00 (or equivalent in local currency), the

Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the…