Pre-Solicitation Notice 19GE5025R0109.pdf

June 27, 2025

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5025R0109

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

BID/BUILD ROOF REPLACEMENT CONSTRUCTION SERVICES THE CHIEF OF

MISSION RESIDENCE ON BEHALF OF U.S. EMBASSY WELLINGTON, NEW ZEALAND

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price

Bid/Build Construction Type Contract in calendar year 2025.

The successful offeror shall provide complete architect and construction services, contract coordination, and supervision, including but not limited to the design, management and construction necessary to meet the requirements of this contract within the established timeframe.

The United States Department of State (DOS) Bureau of Overseas Buildings Operations (OBO) has a requirement to repair and replace sections of the existing the first-floor metal roofing of the Chief of

Mission Residence (CMR).

Short project scope description:

The residence consists of the original three-story main house with multiple additions.

The focus of this scope of work is the Main Residence Roof. The addition low roofs were replaced with new hidden clip metal roof panels in April 2024. The existing main house roof assemblies are a mixture of simulated metal tile roof panels and low-sloped corrugated metal roof panels on a timber framed structure. The entrance canopy roof has an existing exposed modified bitumen membrane roof with an elastomeric coating. Rainwater gutters and downpipes are made of PVC plastic. Approximate square footage is as follows:

1. Main House Upper Roof (Roofs “A”, “B”, “C”): 2200 sq.ft. (204 sq.m.)

2. Main House Low Roof (Roofs “D”, “E”): 850 sq.ft. (78 sq.m.)

3. Main House Entrance Canopy (Roof “F”): 450 sq.ft. (42 sq.m.)

The General Contractor shall be responsible for the construction, completion and maintenance of the

Project Works, in accordance with the tender and contract Drawings, Specifications, Bills of

Quantities and Contract Conditions etc.

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3337

E-Mail: PerezAcevedoA@state.gov mailto:PerezAcevedoA@state.gov

The contractor shall also be responsible for administration, coordination, synchronization and general supervision of all matters relating to his Sub-Contractors works and other trades in accordance with the Contract Conditions to ensure that the works carried out by his Sub-Contractors are completed as required by the contract documents.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $2500,000.00 and $500,000.00 U.S. Dollars (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov, no later than July 21, 2025, using the solicitation number 19GE5025R0109 the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on Sam.gov as the document contains

SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in New Zealand.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

The Contract Specialist for the administration of this contract is Ms. Alexandra Perez Acevedo, email perezacevedoa@state.gov.

A pre-proposal conference and site visit will be determinate later on.

https://www.sam.gov/ mailto:perezacevedoa@state.gov

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5025R0109

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in New Zealand and conduct business there. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The US Government will not provide any assistance with Visas.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Alexandra Perez Acevedo email

PerezAcevedoA@state.gov .

http://www.sam.gov/ http://www.sam.gov/