19GE5025R0066 A0001_RFP.pdf

CGFS // CGFS Document Number: 19GE5025R0066 Page 1 of

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

05/22/2025

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

DE

Jenina K (Frankfurt) Dosch

NAME

TEL.

doschjk@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

DE

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

19GE5025R0066

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

04/17/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ___1____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation has been amended to reflect the following changes:

1. Incorporate solicitation Questions & Answers attached hereto;

2. Remove b. Cleaning gutters and down spouts of all collected debris from H.2.1.6. Annual Cleaning Requirements in the Performance Schedule;

2. Correct total square meters of Office Building areas from 3706 sqm to 3146 sqm.

Proposal due date May 30, 2025, 12:00 PM CET remains the same.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Daniel J Jackson

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

05/22/2025

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

SBU - CONTRACTING AND ACQUISITIONS

Daniel J Jackson (Affiliate)

Digitally signed by Daniel J Jackson (Affiliate) Date: 2025.05.22 14:33:35 +02'00'

X

CGFS // CGFS Document Number: 19GE5025R0066 Page 2 of

Section A - Solicitation/Contract Form Line Item Summary

Solicitation Number:

19GE5025R0066

Contract Number: Title:

Munich - Janitorial Services

Date of Solicitation:

05/21/2025

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: BASE YEAR Scheduled Standard Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

HR Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: BASE YEAR Unscheduled Temporary Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: BASE YEAR Value Added Tax (VAT)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: BASE YEAR Defense Base Act (DBA) Insurance (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 1 Scheduled Standard Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

HR Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

SBU - CONTRACTING AND ACQUISITIONS

CGFS // CGFS Document Number: 19GE5025R0066 Page 3 of

Description: OPTION YEAR 1 Unscheduled Temporary Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 1 Value Added Tax (VAT)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 1 Defense Base Act (DBA) Insurance (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 2 Scheduled Standard Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

HR Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 2 Unscheduled Temporary Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 2 Value Added Tax (VAT)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 2 Defense Base Act (DBA) Insurance (if applicable)

CGFS // CGFS Document Number: 19GE5025R0066 age 4 of

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 3 Scheduled Standard Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

HR Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 3 Unscheduled Temporary Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 3 Value Added Tax (VAT)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 3 Defense Base Act (DBA) Insurance (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 4 Scheduled Standard Janitorial Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

HR Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 4 Unscheduled Temporary Janitorial Services

CGFS // CGFS Document Number: 19GE5025R0066 Page 5 of

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 4 Value Added Tax (VAT)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S201

PSC Description: CUSTODIAL JANITORIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

MO Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: OPTION YEAR 4 Defense Base Act (DBA) Insurance (if applicable)

CLIN Funding: Cost:

Base Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Exercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Unexercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Base and Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 RQS 19GE5025R0066.pdf 04/17/2025

19GE5025R0066_A0001

Janitorial Services

U.S. Consulate Munich, Germany

Table of Contents

SECTION I – THE SCHEDULE

A. BACKGROUND / SCOPE OF SERVICES

B. ACRONYMS AND ABBREVIATIONS

C. PRICING

D. DELIVERABLES

E. INSURANCE REQUIREMENTS

F. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

G. CONTRACTING OFFICER´S REPRESENTATIVE AND POST CONTROL OFFICER

H. STATEMENT OF WORK

I. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

J. LAWS AND REGULATIONS

SECTION II – CONTRACT CLAUSES

52.252-2 Clauses Incorporated By Reference (Feb 1998)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Jan 2025) (DEVIATION FEB 2025)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

652.204-70 Department of State Personal Identification Card Policy and Procedures (FEB 2015)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

52.246-20 Warranty of Services (May 2001)

SECTION III – SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

INSTRUCTIONS TO OFFERORS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.233-2 Service of Protest (Sept 2006)

SECTION IV – EVALUATION FACTORS

A. EVALUATION PROCESS AND FACTORS

B. SEPARATE CHARGES

C. AWARD WITHOUT DISCUSSIONS

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

52.217-5 Evaluation of Options (July 1990)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

SECTION V – REPRESENTATIONS AND CERTIFICATIONS

CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE U.S. FEDERAL ANTI-

DISCRIMINATION LAW (Required under EO 14173, January 2025)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

52.212-3 - Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (DEVIATION FEB 2025)

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) . 80

652.225-70 Arab League Boycott of Israel

Defense Base Act - Covered Contractor Employees Under The Defense Base Act

ATTACHMENTS:

Attachment 1 – Pricing Attachment 2 – Contract Information / Experience Listing Attachment 3 – Form W-14

SECTION I – THE SCHEDULE

CONTINUATION TO SF-1449

PRICES – BLOCK 23

A. BACKGROUND / SCOPE OF SERVICES

A.1. The Contractor shall perform standard janitorial services including furnishing all labor, material, equipment, transportation and services, for the American Consulate, Munich, Germany and its ancillary facilities as specified in the Statement of Work. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services in the controlled Access Areas (CAA) and non-Controlled Access Area (non-CAA) and a fixed rate per square meter or per hour for any optional and temporary additional services that have been satisfactorily performed.

A.2. The contract resulting from this solicitation shall be a Firm Fixed-Price single indefinite-quantity indefinite-delivery (IDIQ) contract under which may be placed firm-fixed price task orders. The fixed prices are listed in Attachment 1 – Pricing.

A.3. MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $2,100,000.00

A.4. All Companies will be required to submit personal information forms. Employees of successful companies working on the premises of the United States government and or the dwelling places will undergo security screening before work can commence.

B. ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer´s Representative

FMO Financial Management Office

QA Quality Assurance

SOW Statement of Work

USG United States Government

TDY Temporary Duty Assignment

C. PRICING

The contractor shall complete all work, furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value-added tax (VAT).

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

Attachment 1 - Pricing table will be inserted here with contract award

C.1. Value Added Tax (VAT) If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item.

The VAT shall also be a separate cost item on all invoices.

The contractor will be reimbursed for VAT only up to the amount listed in the contract and upon presentation of proof that VAT has been paid to the host country government against a valid VAT registration number. Any refund of VAT to the contractor shall be paid to the Government to the extend the Government reimbursed the contractor for VAT payment.

C.2. Defense Base Act (DBA) Insurance C.2.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U.S. overseas contracts over US-$10,00.00. Only the countries listed currently on the Department of Labor’s (DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas. (See website for country waivers:

https:// www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm).

C.2.2 The DBA insurance may be obtained from any authorized DBA insurance broker, FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

C.2.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the price proposal.

Germany is currently included on the DOL’s active waiver list; therefore, DBA insurance is required only for employees performing work on this contract who are either citizens or residents of the USA, or are hired in the USA through the period of one base year and four option year periods (if exercised).

C.3. Currency Offeror shall insert the currency the prices are offered in:

The currency shall be fixed and cannot be changed by modification to the contract.

C.4. JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE

Unless a waiver or exception applies, payments subsequent to this procurement are subject to an excise tax of 2% pursuant to 26 U.S.C. 5000c.

D. DELIVERABLES

The following deliverables shall be delivered under this contract in accordance with the following delivery schedule:

Description Reference Delivery Date Deliver To Personnel Biographic Information for Security Screening

Section I, A.4. & I.2.

15 days after award COR

Transition Plan Section I, H.7. 15 days after award COR Work Plan Section I, H.

SOW

With proposal CO

List of Personnel Section I, H.6. & Section III, Instructions to Offerors

With proposal CO

Proof of Insurance Section III, Instructions to Offerors

With proposal CO

Licenses/Permits Section III, Instructions to Offerors

With proposal CO

Certification Regarding Trafficking in Persons Compliance Plan

Section III, Instructions to Offerors

With proposal CO

E. INSURANCE REQUIREMENTS

E.1. Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

E.2. General Liability

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in Euros:

Per Occurrence 500.000,00 Euro Cumulative 1.000.000,00 Euro

2. Property Damage stated in Euros:

Per Occurrence 500.000,00 Euro Cumulative 1.000.000,00 Euro

E.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

E.4. Worker's Compensation Insurance

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3 (C.2. Defense Base Act (DBA) Insurance).

E.5. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

E.6. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

E.7. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

F. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The contractor, not the USG, is responsible for management and quality control to meet the terms of the contract. The role of the USG is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Reference Performance Threshold Performs services as set forth in the Statement of Work

Section I, H.

STATEMENT OF

WORK

All required services are performed and no more than two (2) customer complaints is received per month.

F.1. Surveillance The COR will receive and document all complaints from USG personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

F.2. Standard The performance standard is that the USG receives no more than two (2) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause, Inspection of Services-Fixed-Price (Aug 1996), or the appropriate Inspection of Services clause, if any of the services exceed the standard.

F.3. Complaint Procedures

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

d. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. The COR will consider complaints as resolved unless notified otherwise by the complainant.

i. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

G. CONTRACTING OFFICER´S REPRESENTATIVE AND POST CONTROL OFFICER

After contract award, all technical questions concerning the scope and requirements of the U.S. Consulate General Munich shall be directed to the Contracting Officer’s Representative

(COR).

The COR for this contract will be appointed at contract award.

H. STATEMENT OF WORK

H.1. Duties and Responsibilities H.1.1. The Contractor shall provide Char force Staff for the following fixed daily work hours, to be on the premises daily Mon-Fri from/ to:

Char Force 1: from 07:00- to 15:30 (with half hour break not paid by USG) 8,5 Hours including ½ hour break.

Char Force 2: from 07:00- to 15:30 (with half hour break not paid by USG) 8,5 Hours including ½ hour break.

All standard services described under SOW are to be delivered during these working hours. The provided Performance Schedule under H.4. is subject to be adjusted by the CO during the contract period if required.

H.1.2. Certain areas listed in the schedule require an escort and can only be entered during scheduled times. The Personnel Security shall emphasize security requirements so that accidental security violations do not occur.

H.1.3. Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

H.1.4. Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

H.2. Types of Services Standard Services shall include the following work:

H.2.1 Standard Services

H.2.1.1 Daily Cleaning Requirements

a. Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or snowy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

b. Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

c. Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath and then replaced in the original position.

d. Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

e. Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

f. Cleaning of glasses, cups, and coffee services in conference facilities and in the Consul General’s office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

g. Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

H.2.1.2 Periodic Cleaning Requirements

a. Polishing all brass surfaces including door and window handles, plaques.

b. Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

c. Spot cleaning baseboards and walls. As instructed by the COR.

d. Shampooing (small area spot clean; as needed) carpets. As instructed by the COR.

e. Dusting window sills and blinds.

f. Cleaning shutters as required. As instructed by the COR.

g. Washing and ironing of linens, towels to be used for the ICASS TDY quarters as required.

H.2.1.3 Monthly Cleaning Requirements

a. Cleaning major appliances inside and out including vacuuming dust from around motor areas.

b. Wiping window blinds with a damp cloth to ensure that all smudges are removed.

c. Cleaning inside window glass and sash of smudges and accumulated dirt.

d. Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

H.2.1.4 Quarterly Cleaning Requirements

a. Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

b. Removing and washing window blinds.

c. Shampooing the entire surface of carpets in the high traffic areas.

d. Cleaning and sanitizing the trash holding area.

e. Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

H.2.1.5 Semi-Annual Cleaning Requirements

a. Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

b. Shampooing carpets in all areas.

c. Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

H.2.1.6. Annual Cleaning Requirements

a. Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface and reapplying a seal coat.

H.2.2 Temporary Additional Services

H.2.2.1 Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24-hour advance notice.

H.2.2.2 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the Task Order and the COR’s written confirmation for the temporary additional services.

H.3. Management and Supervision H.3.1. The contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

H.3.2. The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

H.3.3. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

H.3.4. The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

H.4. Performance Schedule All standard services are to be delivered on regular Embassy working days.

Location Total area Sequence Scheduled Times

Escort

Office Building Ground floor:

PA/CON/VISA/WCs/ Kitchen/add. Offices (Consular Section only)

440 sqm daily 07:30 - 09:00 No

1st floor:

FCS + WCs

211 sqm daily 07:00 - 07:30 No

2nd floor:

ADMIN + WCs

325 sqm daily 07:00 - 08:45 No

3rd floor:

Front Office + WCs

245 sqm daily 09:00 - 10:00 Yes

To be completed in the course of each day:

Ground floor:

Mail room/IT Office

40 sqm daily 09:00 - 10:00 Yes

Ground floor: Cashier Office

15 sqm daily 13:00 - 13:15 Yes

1st Floor:

RSO Asst. office space

255 sqm Tuesdays & Fridays

08:00 - 09:30 Yes

Basement:

Workshops/Store rooms/hallways/Health Unit

635 sqm daily 09:45 - 12:00 No

Basement Gym (below motorpool): mop, dust and disinfect handles of training equipment, replenish wipe container when empty

Clean gym equipment

120sqm Mon/Wed/Fri quarterly

- No

No

Motor Pool 60 sqm daily 09:45 - 12:00 No Vehicle CAC 20 sqm Mondays &

Thursdays 10:00 - 11:00 No

Pedestrian CAC 20 sqm Tuesdays & Fridays

10:00 - 11:00 No

Workshop 85 sqm every 2nd Tuesday of the month

10:00 - 12:00 Yes

Visitor waiting room (waiting room/WC’s)

100 sqm daily 12:00 - 12:30 No

Visa CAC 15 sqm daily 12:00 - 12:30 No Post I 55 sqm daily 12:00 - 13:00 Yes Ground floor:

Lobby/Entrance area

440 sqm daily 13:00 - 15:00 No

Check all Toilets, refill towels & soap

- 6x daily 07:30 - 15:00 No

Staircase 65 sqm daily 15:00 - 16:00 No Total Square Meters all areas OB: approx. 3706 sqm Total Square Meters of window surface: approx. 2050 sqm (both sides)

TDY Apartment

Address to be provided with award

To include laundry from

TDY.

60 sqm As required

10:00 – 16:00 No

H.5. Materials and Equipment H.5.1. The contractor shall provide all necessary janitorial supplies and equipment, including mops, brooms, dust rags, detergents, cleaners, etc. to perform the work identified in this contract.

H.5.2. Government Furnished Property/Equipment The Contractor has the option to reject any or all Government furnished property or items (see list below). However, if rejected, the contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government.

All Government furnished property, or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

The Government shall make the following property available to the contractor as "Government furnished property" under the contract:

a. water

b. electric power

c. toilet paper

d. paper towels

e. Wipes for cleaning gym equipment

f. liquid soap for dispensers

g. 1 large storage closet for cleaning supplies

The Contractor must notify the Government 30 days before Government property or supplies are depleted to allow for continues stock to be maintained.

H.5.3. The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

H.5.4. The Contractor shall physically inventory all Government property in its possession.

Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the

H.6. Key Personnel H.6.1. The Government considers the offeror’s Project Manager to be key personnel under any contract resulting from this solicitation. Key Personnel shall be able to converse in English and German.

The Contractor shall assign to this contract the following key person:

Position/Function Project Manager

Project Manager ___________________________________

H.6.2. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

H.6.3. After the first 90 days of performance, the Contractor may substitute a key person if the contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the Contracting Officer.

H.6.4. The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

H.7. Transition Plan Within 15 days after contract award, the Contracting Officer may request that the contractor develop a plan for preparing the contractor to assume all responsibilities for janitorial services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the

I. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

I.1. Standards of Conduct I.1.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

I.1.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

I.1.3. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

I.1.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

I.1.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

- falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

- unauthorized use of Government property, theft, vandalism, or immoral conduct;

- unethical or improper use of official authority or credentials;

- security violations; or,

- organizing or participating in gambling in any form.

I.1.6. Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

I.2. Personnel Security I.2.1. After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will 3-4 weeks to perform. For each individual the list shall include:

1. Full Name

2. Place and Date of Birth

3. Current Address

4. Identification number

5. Copy of passport or I.D card

6. US Govt. provided forms filled out by contractor staff

I.2.2. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

J. LAWS AND REGULATIONS

J.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

J.2. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

J.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

SECTION II – CONTRACT CLAUSES

52.252-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

FAR: https://www.acquisition.gov/far/

DOSAR: https://www.acquisition.gov/dosar

(End of clause)

The following clauses are incorporated by reference:

CLAUSE TITLE DATE

52.202-1 Definitions Jun 2020 52.203-3 Gratuities Apr 1984 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.204-21 Basic Safeguarding of Covered Contractor Information Systems Nov 2021 52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment.

Nov 2021

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

Nov 2023

52.228-3 Workers’ Compensation Insurance (Defense Base Act) Jul 2014 52.228-5 Insurance-Work on a Government Installation Jan 1997 52.232-1 Payments Apr 1984 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.233-1 Disputes May 2014 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004 52.237-3 Continuity of Services Jan 1991 52.242-13 Bankruptcy July 1995 52.243-1 Changes-Fixed-Price. Alternate I Aug 1987 52.246-4 Inspection of Services-Fixed-Price Aug 1996 52.246-25 Limitation of Liability-Services Feb 1997 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 652.225-71 Section 8(a) of the Export Administration Act of 1979, as Amended Aug 1999 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) Aug 1999 652.237-72 Observance of Legal Holidays and Administrative Leave Feb 2015 652.242-70 Contracting Officer's Representative (COR) Aug 1999 652.242-73 Authorization and Performance Aug 1999 652.243-70 Notices Aug 1999

The following clauses are provided in full text:

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. (Jan 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). (6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553…