Attachment 5 - QUESTIONS.pdf
PDF 171 KB Posted
- Solicitation number
- 19GE5025R0003
About this file
This is a Questions and Answers document (Attachment 5) for Solicitation No. 19GE5025R0003 regarding Locally Employed Staff Health Insurance at the U.S. Embassy in Georgetown, Guyana. The document clarifies several key details about the solicitation, including current enrollment numbers of 113 employees (35 Employee Only, 21 Employee Plus One, 57 Family) plus an additional 20 Peace Corps staff members as riders (9 Employee Only, 2 Employee Plus One, 9 Family).
The Q&A addresses important aspects of the procurement including: confirmation that claims data from ORE employees is not included, clarification that this is a full and open competition with no preference for local providers, specification that Form W-14 applies only to prime contractors, confirmation that out-of-country medical expenses will be covered under the same limits as in-country expenses, and establishment that pricing should be in Guyana Dollars. The document notes there was a previous contract not issued by RPSO but does not identify the incumbent provider. References are made to additional attachments containing claims data (Attachment 7) and average insured member counts (Attachment 6) for the past 5 years from 2019-2023.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A - Employee Statistic.pdf | ||
| Attachment 7 - Claims Data.pdf | ||
| 19GE5025R0003-0001.pdf | ||
| Attachment 6 - Average Insured Member Count.pdf | ||
| Exhibit A - Employee Statistic.docx | DOCX document | |
| Solicitation 19GE5025R0003.pdf | ||
| Attachment 1 - Pricing.xlsx | XLSX spreadsheet | |
| Attachment 2 - Past Performance.docx | DOCX document | |
| Attachment 4 - Instructions to complete W-14.pdf | ||
| Attachment 3 - Form W-14.pdf |
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ATTACHMENT 5 – QUESTIONS AND ANSWERS TO SOLICITATION NO.
19GE5025R0003
Locally Employed Staff Health Insurance
Embassy of the United States of America
Georgetown, Guyana
Ques�on 1: The total number of employees as per the data provided under Sec�on B.8. PRICING is 87 (i.e., 31 Employee Only + 20 Employee Plus One + 56 Family). However, the census in Exhibit A - Employee Sta�s�cs states that the total number of employees is 560 (i.e., 60 Female Employees and 500 Male Employees). Please confirm the correct number of Employees, Spouses, and Dependent Children.
Answer to Ques�on 1:
Current Data:
Sec�on B.8 PRICING is 113 (i.e. 35 Employee Only + 21 Employee Plus One + 57 Family)
Peace Corp as Rider is not included in the total above. We have included it here for reference:
20 (9 Employee Only + 2 Employee Plus One + 9 Family)
The informa�on in Exhibit A is inconsistent with Human Resources records. Please see correct informa�on atached.
Ques�on 2: Please provide claims data for Health Insurance for the last 5 years – 2023, 2022, 2021, 2020 & 2019. It is standard prac�ce in the insurance industry (and in other Department of State insurance solicita�ons) to provide this informa�on to ensure equal/fair opportunity for all offerors in an open solicita�on.
Answer to ques�on 2: Please see Atachment 7 – Claims Data.
Ques�on 3: Please confirm if the claims data includes claims from ORE Employees.
Answer to ques�on 3: Claims data does not include claims from ORE.
Ques�on 4: Please provide average insured member counts for Health Insurance for the last 5 years – 2023, 2022, 2021, 2020 & 2019. It is standard prac�ce in the insurance industry (and in other Department of State insurance solicita�ons) to provide this informa�on to ensure equal/fair opportunity for all offerors in an open solicita�on.
Answer to ques�on 4: Please see Atachment 6 - Average insured member count.
Ques�on 5: Eligibility of Insurance Providers:
Can an interna�onal insurance company (not based in Guyana) provide coverage for this contract, or is there a preference or requirement for local insurance providers?
Answer to ques�on 5: This is a full and open compe��on requirement.
Ques�on 6: Form W-14 Requirements:
Does Form W-14 (Atachment 3) apply to subcontractors, or is it only required for the prime contractor?
Answer to ques�on 6: Form W-14 applies to the prime contractor only.
Subcontractors may be held liable by the IRS if the An�-abuse rule (see 26 CFR Para 1.5000C-5) would apply.
Ques�on 7: Coverage for Out-of-Country Providers:
The solicita�on specifies out-of-country treatment and medical travel coverage. Is there any flexibility regarding the provider network, par�cularly for insurers without a significant local presence?
Answer to ques�on 7: Medical expenses incurred out-of-country will be covered, but coverage will be the same and subject to the same total maximum annual limit as for medical expenses incurred in-country.
Ques�on 8: Incumbent Informa�on: Is there a current incumbent providing the health insurance services?
1. If so, can you share the name of the incumbent provider?
2. Are there any known challenges with the current contract or areas for improvement that the Embassy would like addressed in this new solicita�on?
Answer to ques�on 8: There has been a previous contract, however, it has not been issued by RPSO.
Ques�on 9: Currency Preference:
While the solicita�on allows offerors to select a currency, is there a preferred currency (e.g., USD) for pricing and payments?
Answer to ques�on 9: Guyana Dollars.
[END OF ATTACHMENT 5 – QUESTIONS AND ANSWERS]
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