19GE5025P0104-JOFOC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity ☒ Global Acquisitions

Requiring Activity U.S. Embassy Islamabad/Facilities Management

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award a new firm, fixed-priced contract on a sole source basis to Eaton Electrical Services and Systems of Raleigh, North Carolina for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The contractor technicians will perform upgrade work at site by replacing hardware/software to ensure the system operates per the design sequence of operation; install any components and wires in anticipation of the hardware upgrade; add new relays and Front Operator Panel; Install new style 83 relay with electrical interlock instead of mechanical interlock; Install new Modicon PLC. (Same family for all the Eaton low voltage gears M580); Add wire interlock for the E, U and Tie breaker; Add 3 metal breaker blocking plates on E, U and Tie breaker close button; Supply a 3 KV transformer to move the UPS outside and New 9X UPS.

The estimated value for the entire period of performance is $500,000.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

This statutory authority permitting other than full and open competition is 41 U.S. Code 1901 as implemented by FAR 13.501(a) and FAR 13.106(b); specifically, this authority permits contracting on a sole-source basis.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Eaton Electrical Services and Systems is uniquely qualified for these services to Islamabad based upon the following:

a) Eaton is the designer and supplier of the Low Voltage Switchboards installed in 5 substations of US Embassy Islamabad.

b) Eaton has extensive experience in designing, supplying, installing, and commissioning of Switchboard and switchgear systems equipped with PLC (programable logic control) and control wiring.

c) Eaton is currently providing technical support/advice for Low Voltage Power System and maintenance services to embassy for medium voltage equipment.

d) No one else is authorized or qualified to provide services to repair/upgrade the Switchboards.

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS WERE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR

WILL BE PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION

UNDER FAR 5.202 APPLIES

The proposed contract was synopsized on Aug 12, 2025. One company responded to the notice (MKS Venture Tech (Pvt) Limited), but this vendor misunderstood that it was an intent to sole-source notice and only asked for the solicitation. No capability statement or evidence to counter the sole-reasoning was provided. No additional market research was conducted because it is not practicable, for the reasons discussed in paragraph 5 above, for any company other than Eaton to provide the required supplies and services.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

The Contracting Office has determined that the anticipated price(s) will be fair and reasonable based on historical project information with similar requirements and with the IGCE. By signing the justification, the Contracting Officer makes the determination that the price to the Government is expected to be fair and reasonable.

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE

RESULTS OR A STATEMENT OF THE REASON A MARKET RESEARCH WAS NOT CONDUCTED

A market survey has not been conducted due to the restriction of our Switchboards, PLC and control system, being the proprietary items of Eaton feeding electricity to entire compound.

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION

None.

SECTION 10. LISTING OF SOURCES, IF ANY, THAT EXPRESSED A WRITTEN INTEREST IN THE

ACQUISITION

The proposed contract was synopsized on Aug 12, 2025. One company responded to the notice (MKS Venture Tech (Pvt) Limited), but this vendor misunderstood that it was an intent to sole-source notice and only asked for the solicitation. No capability statement or evidence to counter the sole-reasoning was provided.

SECTION 11. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED

For the reasons set forth in Paragraph 5, the Facilities Management Office has no plans at this time to compete future contacts for the types of supplies/services covered by this document. If another potential source emerges, the Facilities Management Office will assess whether competition for future requirements is feasible.

SECTION 12. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b))

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Kevin R. Sessink Sept 2, 2025 Senior Facility Manager

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Travis Keon Contracting Officer and RPSO Director (acting)