19GE5024R0148_PV Maintenance_Kolonia.pdf

SOLICITATION DOCUMENT

Preventive Maintenance Services U.S. Embassy Kolonia, Pohnpei, Federated States of Micronesia

SOLICITATION NO. 19GE5024R0148

Issued by:

U.S. Consulate General Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main Germany

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt

Germany

Tel: +49 60 7535 3317 Email: FischerK1@state.gov

August 21, 2024

Subject: Solicitation No.: 19GE5024R0148 Preventive Maintenance for Photovoltaic Systems at the U.S. Embassy in Kolonia, Pohnpei, Federated States of Micronesia

Dear Ladies and Gentlemen, The Regional Procurement Support Office (RPSO) would like to invite your company to submit a proposal for preventive maintenance services for photovoltaic systems at the U.S. Embassy Kolonia, Pohnpei, Federated States of Micronesia. This solicitation may result in issuance of a firm fixed-price Indefinite-Delivery Indefinite-Quantity contract for one (1) base year with four one-year optional periods to renew.

Use of the specifications for purposes other than submitting a proposal under this solicitation is prohibited. All discussions pertaining to these services will be in the English language. If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package.

Offerors planning to attend the Site Visit must register by email the names of their company’s representatives (maximum of two) to the attention of Mr. Rommel Lemana, email:

LemanaRP@state.gov and Ms. Leila Tober, email: toberld@state.gov at least 2 working days prior to the scheduled date. The offeror is responsible for providing their own transportation.

Questions shall be submitted as soon as possible but not later than September 13, 2024, by 15:00 hours Central European Summer Time (CEST). Any questions you may have concerning the solicitation document should be submitted in writing via email to Katy Fischer at FischerK1@state.gov and copy to FrankfurtRPSO@state.gov so that a response can be provided prior to the solicitation closing date.

mailto:GruenbeckP@State.gov mailto:GruenbeckP@state.gov mailto:FrankfurtRPSO@state.gov mailto:FrankfurtRPSO@state.gov

The proposal shall be submitted as a pdf document emailed to FischerK1@state.gov and copy to FrankfurtRPSO@state.gov as soon as possible but not later than September 20, 2024, by 15:00 hours Central European Summer Time (CEST). The email subject line must read “Proposal 19GE5024R0148”. The email size shall not exceed 45MB.

No proposal will be accepted after the specified time.

Each offeror will be responsible for pricing their proposal accordingly. Further, each offeror is responsible for furnishing complete information to its subcontractors. Subcontractors shall not be referred to the U.S. Government concerning the requirement. The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding a contract, or to award the contract based upon initial proposals received without holding discussions.

Any questions regarding this solicitation should be directed to Katy Fischer, Contract Specialist, tel:

+49 69 7535 3317, or email: FischerK1@state.gov.

Sincerely, Nicolas A. Wilhelm

Contracting Officer mailto:GruenbeckP@state.gov

19GE5024R0148

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5024R0148

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/21/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Katy Fischer

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL FischerK1@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY KOLONIA

PO BOX 1286

ATTN: FMC

POHNPEI, MICRONESIA, FEDERATED STATES OF 96941

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Nicolas Wilhelm

31c. DATE SIGNED 08/21/2024

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

X X

Line Item Summary

Solicitation Number:

19GE5024R0148

Contract Number: Title: PREVENTATIVE

MAINTENANCE FOR PV KOLONIA

Date of Solicitation:

08/21/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 BASE YEAR:

CLIN 0001 Semi Annual Services as specified in the SOW (two times every 6 months)

CLIN 0002 Annual Services as specified in the SOW (one time once a year) CLIN 0003 Emergency Services per visit as specified in the SOW CLIN 0004 Defense Base Act (DBA) insurance, if applicable

Type of Contract Pricing: FFP Doc Ref No:

Delivery Date FOB:

0.00 SV $0.00 $0.00

BASE PERIOD

002 FIRST OPTION YEAR:

CLIN 1001 Semi Annual Services as specified in the SOW (two times every 6 months)

CLIN 1002 Annual Services as specified in the SOW (one time once a year) CLIN 1003 Emergency Services per visit as specified in the SOW CLIN 1004 Defense Base Act (DBA) insurance, if applicable

Type of Contract Pricing: FFP Doc Ref No:

Delivery Date FOB:

0.00 SV $0.00 $0.00

003 SECOND OPTION YEAR:

CLIN 2001 Semi Annual Services as specified in the SOW (two times every 6 months) CLIN 2002 Annual Services as specified in the SOW (one time once a year) CLIN 2003 Emergency Services per visit as specified in the SOW CLIN 2004 Defense Base Act (DBA) insurance, if applicable

Type of Contract Pricing: FFP Doc Ref No:

Delivery Date FOB:

0.00 SV $0.00 $0.00

004 THIRD OPTION YEAR:

CLIN 3001 Semi Annual Services as specified in the SOW (two times every 6 months) CLIN 3002 Annual Services as specified in the SOW (one time once a year) CLIN 3003 Emergency Services per visit as specified in the SOW CLIN 3004 Defense Base Act (DBA) insurance, if applicable

Type of Contract Pricing: FFP Doc Ref No:

Delivery Date FOB:

0.00 SV $0.00 $0.00

005 FOURTH OPTION YEAR:

CLIN 4001 Semi Annual Services as specified in the SOW (two times every 6 months) CLIN 4002 Annual Services as specified in the SOW (one time once a year) CLIN 4003 Emergency Services per visit as specified in the SOW CLIN 4004 Defense Base Act (DBA) insurance, if applicable

Type of Contract Pricing: FFP Doc Ref No:

Delivery Date FOB:

0.00 SV $0.00 $0.00

Section A - Solicitation/Contract Form

TABLE OF - CONTENTS

Section I - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19GE5024R0148, Prices, Block 23

• Continuation To SF-1449, RFP Number 19GE5024R0148, Schedule of Supplies/Services, Block 20 Description/

Specifications/Work Statement

Section II - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section III - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section IV - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section V - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION I - THE SCHEDULE

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is to provide for Preventive Maintenance Services for Photovoltaic System in accordance with the Statement of Work.

B. This is an IDIQ type of contract against which task orders may be placed. The quantities set forth in the pricing section are estimates for evaluation purposes only; the Government does not guarantee that such quantities will be ordered. The contract will be for a one-year period from the date of the contract award, with four (4) one-year options.

C. The Firm-Fixed Price shall include all materials, equipment, labor, overhead, profit, general liability insurance, and transportation necessary to deliver the required services. No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost, or difficulty in achieving the results required by this contract. The contract price will not be adjusted because of fluctuations in currency exchange rates.

Changes in the contract price, or time to complete, will be made only for changes made by the Government in the work to be performed, or by delays caused by the Government. Any costs not priced will be considered to be included in the overhead and other indirect costs.

D. The general liability policy required of the Contractor shall name “the United States of America” as additional insured. The general liability insurance shall be as required by law or as ordinarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to Government’s property in Contractor’s custody, any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from, and incident to, the Contractor's performance of the work detailed herein. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government. The Contractor shall submit evidence of general liability insurance within 10 calendar days after award.

E. Value Added Tax (VAT). VAT is not applicable to this contract and will not be included in the CLIN rates. Pohnpei State in the Federated States of Micronesia (FSM) does not have VAT in the country.

F. Defense Base Act (DBA) Insurance:

(a) The Department of Labor has waived the DBA insurance for the countries in paragraph (b) of this subsection. United States citizens or residents and individuals hired in the United States, regardless of citizenship shall be required to obtain DBA insurance.

Evidence of DBA insurance shall be submitted within 15 days of award. The DBA Insurance shall be obtained from any U.S.

Department of Labor (DOL) authorized DBA insurance broker. A list of DOL-authorized insurance brokers is available at the following address:

http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

DBA insurance cost will be evaluated as part of the total evaluated firm fixed price and included in the firm fixed price of the task order. The Contractor shall be reimbursed for the cost of DBA insurance only upon providing proof of payment.

(b) The DoL has waived DBA insurance for the following countries of performance under this contract: https://www.dol.gov/owcp/ dlhwc/dbawaivers/dbawaivers.htm

(c) The Federated States of Micronesia are not listed on the DOL Active DBA Waiver list and therefore DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs), performing under this contract is required. In addition DBA Insurance for U.S. citizens performing under this contract is required. The successful Contractor shall be required to purchase DBA insurance for all his employees working on the project, regardless of nationality.

(d) The Contractor will be reimbursed for DBA insurance only to the extent the Contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in CLINs 0004, 1004, 2004, 3004 and 4004.

G. Minimum and Maximum Amounts: During life of this contract, the Government shall place orders totaling a minimum of $5,000.00 or local currency equivalent. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed $650,000.00 or local currency equivalent, which reflects the contract maximum.

II. PRICING

BASE YEAR

A B C D E F CLIN Description Unit Estimate Quantity* Firm-Fixed Unit

Price Amount [D x E]

0001 Semi Annual Services as specified in the

SOW

Lot 2

0002 Annual Services as specified in the SOW

Lot 1

0003 Emergency Services (if required) as specified in the SOW

Visit 1

0004 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price (CLINs 0001-0004)

* Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/contract.

FIRST OPTION YEAR

A B C D E F CLIN Description Unit Estimate Quantity* Firm-Fixed Unit

Price Amount [D x E]

1001 Semi Annual Services as specified in the

SOW

Lot 2

1002 Annual Services as specified in the SOW

Lot 1

1003 Emergency Services (if required) as specified in the SOW

Visit 1

1004 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price (CLINs 1001-1004)

* Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/contract.

SECOND OPTION YEAR

A B C D E F CLIN Description Unit Estimate Quantity* Firm-Fixed Unit

Price Amount [D x E]

2001 Semi Annual Services as specified in the

SOW

Lot 2

2002 Annual Services as specified in the SOW

Lot 1

2003 Emergency Services (if required) as specified in the SOW

Visit 1

2004 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price (CLINs 2001-2004)

* Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/contract.

THIRD OPTION YEAR

A B C D E F CLIN Description Unit Estimate Quantity* Firm-Fixed Unit

Price Amount [D x E]

3001 Semi Annual Services as specified in the

SOW

Lot 2

3002 Annual Services as specified in the SOW

Lot 1

3003 Emergency Services (if required) as specified in the SOW

Visit 1

3004 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price (CLINs 3001-3004)

* Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/contract.

FOURTH OPTION YEAR

A B C D E F CLIN Description Unit Estimate Quantity* Firm-Fixed Unit

Price Amount [D x E]

4001 Semi Annual Services as specified in the

SOW

Month 2

4002 Annual Services as specified in the SOW

Month 1

4003 Emergency Services (if required) as specified in the SOW

Visit 1

4004 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price (CLINs 4001-4004)

* Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/contract.

State Currency: __________________

Summary:

Total Base Year __________________ Total First Option Year __________________ Total Second Option Year __________________

Total Third Option Year __________________ Total Fourth Option Year __________________

Grand total (estimated contract amount): __________________

CONTINUATION TO SF-1449,

RFP NUMBER 19GE5024R0148

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. STATEMENT OF WORK

The purpose of this firm-fixed price contract is to obtain preventive maintenance services of the facility’s photovoltaic systems at the U.S. Government at the United States Embassy Kolonia, Pohnpei, Federated States of Micronesia. The Contractor shall perform preventive maintenance services as described in the Statement of Work, including the elimination of system malfunction or breakdown and to ensure an optimal photovoltaic system performance.

The Contractor shall furnish all administrative, supervision and direct labor personnel that are necessary to accomplish the work in this contract. The minimum requirement of labor shall be two (2) Photovoltaic technicians (one should be the supervisor), three (3) general workers, one (1) KORE certified technician.

Contractor employees shall be on site only for contractual duties and not for other business purposes.

2. GENERAL REQUIREMENTS

The Contractor shall provide the technical labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for photovoltaic system on-site. The Contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The following items should be in the service manual: plans, elevations, sections and mounting details; details of the equipment assemblies; diagrams for power, signal and control wiring; utility connection and inverter type. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

3. MANAGEMENT AND SUPERVISION

3.1 The Contractor shall designate one (1) supervisor technician who shall be responsible for the maintenance services and supervise all other contractor's employees. The supervisory technician shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The technician shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The technician shall have supervision as his or her sole function.

Required Qualifications of Minimum Labor Personnel (6 technicians):

Supervisor and PV technicians:

• English Language - Ability to communicate in written and spoken form.

• Education and Experience Background: Minimum of a journeyman Electrician, certification required. Minimum of 3-years’ experience with photovoltaic systems or related professional area.

General Workers:

• English Language – Ability to communicate in spoken form.

• Education – Minimum of High School Diploma

• Physical capabilities – Ability to climb ladders, lift minimum of 30lbs, and work in inclement weather conditions

KORE Power Technician:

• KORE Power certification required.

The U.S. Government shall conduct background checks on Contractor-proposed supervisor and personnel. The Contractor shall replace personnel who fail to pass the required background check.

During the entire performance period of this contract, the Contractor shall make no substitutions of supervisor unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required to the Contracting Officer at least 15 days prior to making any permanent substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitute, and any additional information requested by the Contracting Officer. The proposed substitute shall possess qualifications comparable to the original supervisors, as well as satisfying any minimum standards set forth elsewhere in the solicitation/contract. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the substitution. This clause will be modified to reflect any changes in key personnel.

3.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

3.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection/Quality checks visits to all work sites on a regular basis. The Contractor shall coordinate these visits with the COR or a designated U.S. Government representative. These visits shall be surprise inspections to those working on the contract.

3.4 Technical Guidance: Only a KORE Power certified technician allowed to maintain the battery portion of the equipment.

The Contractor shall have the services of a trained and certified technician with experience to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for preventive maintenance of PV equipment.

4. PHOTOVOLTAIC SYSTEM OPERATIONS AND PREVENTIVE MAINTENANCE

4.1 General: The Contractor shall provide all materials, supervision, technical labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed.

Any questions or injuries shall be brought to the attention of the COR and Occupation Safety and Health Officer (POSHO). The Contractor will provide an SDS to the COR immediately upon delivery of each chemical to be used by Contractor personnel on-site.

The SDS copies will be provided to the COR for approval. A minimum of 4 technical empoyees are required to perform this sevices satisfactory.

4.2 Systems and Components: The systems and components to be maintained include manufactured photovoltaic unit, Photovoltaic module framing, photovoltaic array construction, Inverters, system overcurrent protections, mounting structures, connection to utility, as well as control and monitoring systems.

1. The Contractor shall provide the COR with a list of necessary parts and materials.

2. The Contractor shall provide a certified KORE Power technician to service the batteries.

3. Preventive maintenance parts (when required) will be purchased by the U.S. Government in a form of a purchase order and provided to the Contractor for installation purposes.

4. Inverter that meets or exceed manufacturer’s specifications shall be used. Please refer to Attachement A - Drawings.

5. Fuses that meet or exceed manufacturer’s specifications shall be used. Please refer to Attachement A - Drawings.

6. Photovoltaic panels that meet or exceed manufacturer’s specifications shall be used. Please refer to Attachement A - Drawings.

7. Conductors that meet or exceed manufacturer’s specifications shall be used. Please refer to Attachement A - Drawings.

4.4 Findings by the Contractor: If any discrepancies are found with the photovoltaic systems that are not covered under this scope of work, the Contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

Preventive maintenance parts (when required) will be purchased by the U.S. Government in a form of a purchase order and provided to the Contractor for installation purposes.

5. SEMI ANNUAL , ANNUAL AND EMERGENCY SERVICES

Semi Annual Services are services defined in this Statement of Work section 5.1 and are required every 6 months. Annual Services are services that are defined in this Statement of Work section 5.2 and are required once a year. Emergency Services (if required) are defined in this Statement of Work section 5.3 and shall be priced at a firmed- fixed rate per visit.

The Contractor shall provide these services in addition to the scheduled services required by this SOW. This work shall be performed by trained employees of the Contractor and shall not be subcontracted.

The Contractor shall include in its next regular invoice details of the semi annual and annual services and any materials provided and requested under semi annual or annual services. The Contractor shall also include a copy of the COR's written confirmation for the semi annual or annual services.

The entire photovoltaic systems for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system. All maintenance requirements are callout in IEC62446-12016 (Photovoltaic (PV) systems – requirement for testing, documentation and maintenance). Please refer to Attachement A - Drawings. A minimum of 4 technical empoyees are required to perform this sevices satisfactory.

5.1 Semi Annual Schedule

1. Conduct visual inspection of the photovoltaic system.

a. Check for evidence damage to photovoltaic panels.

b. Inspect wiring harness for wear and damage.

c. Inspect supports damage and stability.

d. Inspect system for corrosion.

e. Inspect inverters and replace if needed.

f. Fuses – Inspect and adjust/replace if needed.

g. Check photovoltaic system to ensure that vegetation is removed or controlled under and over photovoltaic.

2. Panel inspection:

a. Check each connection for voltage and current output

b. Infrared all panels for hot spots on the panel which results in a panel failure

c. Infrared all cable connections.

d. Check disconnects for DC system.

e. Test grounding on each panel it should be close to zero

f. Two test methods are possible (short circuit test or operational test) and both will provide information on the correct functions of the PV panels

3. Panel cleaning:

a. Cleaning of panels to be carried out when panels are cool to avoid thermal shock and damage to the panel.

Water (ideally, deionized) at ambient temperatures should only be used.

b. High pressure hose washing is not permitted and can damage the panels. Standard domestic pressure should be used.

c. Chemicals or sprays should not be used to clean the panels and can void the warranty.

d. To remove stubborn marks, a soft sponge, microfiber cloth or a soft non-abrasive brush can be used to lightly wipe over the affected area.

e. Care must be taken to not scratch, mark or introduce and foreign elements to the glass surface.

f. Rinse the panels until all the loose soiling is washed off. If soiling remains and cannot be removed with the soft cloth method, then IPA (Isopropyl Alcohol) with a concentration of less than 10% may be used. Acid or Alkali detergents must never be used.

g. Panels should be left to air dry, to reduce the risk of scratching the panel surface.

4. Batteries: (only KORE Power certified technician allowed to maintain this equipment)

a. Check to confirm the battery operating parameters are normal during system operation.

b. Check and listen to the system for any abnormal noise when the system is running.

c. Check and confirm that cable/wire/bus-bar connections are secure. Reference KORE Power’s Rack Installation Manual Torque Specifications for electrical fastener torque requirements.

d. Visually inspect cables/wires, busbars, system components for damage, wear, or signs of insulation degradation.

e. Visually inspect for any signs of overheating on terminal connections on battery modules and the Rack Management System Controller (RMSC)

i. Use thermal imaging to scan the battery module and RMSC connections for any electrical connections showing elevated temperature. It may be a sign of loose electrical connection.

f. Check to confirm if the ground/bonding connections are secure with no visible signs of corrosion.

g. Check to ensure communication cable connections are secure.

h. Download system operation data for analysis on battery operating conditions, alarms, and faults.

5.2 Annual Schedule

1. Conduct visual inspection of the photovoltaic system.

a. Check for evidence damage to photovoltaic panels.

b. Inspect wiring harness for wear and damage.

c. Inspect supports damage and stability.

d. Inspect system for corrosion.

e. Inspect inverters and replace if needed.

f. Fuses – Inspect and adjust/replace if needed.

g. Check photovoltaic system to ensure that vegetation is removed or controlled under and over photovoltaic.

2. Panel inspection:

a. Check each connection for voltage and current output.

b. Infrared all panels for hot spots on the panel which results in a panel failure.

c. Infrared all cable connections.

d. Check disconnects for DC system.

e. Test grounding on each panel it should be close to zero or less than 25 ohms.

f. Two test methods are possible (short circuit test or operational test), and both will provide information on the correct functions of the PV panels.

3. Panel cleaning:

a. Cleaning of panels to be carried out when panels are cool to avoid thermal shock and damage to the panel.

Water (ideally, deionized) at ambient temperatures should only be used.

b. High pressure hose washing is not permitted and can damage the panels. Standard domestic pressure should be used.

c. Chemicals or sprays should not be used to clean the panels and can void the warranty.

d. To remove stubborn marks, a soft sponge, microfiber cloth or a soft non-abrasive brush can be used to lightly wipe over the affected area.

e. Care must be taken to not scratch, mark or introduce and foreign elements to the glass surface.

f. Rinse the panels until all the loose soiling is washed off. If soiling remains and cannot be removed with the soft cloth method, then IPA (Isopropyl Alcohol) with a concentration of less than 10% may be used. Acid or Alkali detergents must never be used.

g. Panels should be left to air dry, to reduce the risk of scratching the panel surface.

4. DC disconnect cleaning and inspection.

a. Replace input filters on disconnection system.

b. Inspect fans for proper operations and damage.

c. Replace output filters on disconnection system.

d. Test output DC system for quick release and break of connection.

e. Test GFCI system and ensure that the system is protected space.

f. Polarity of all DC cables shall be verified using suitable test apparatus.

5. Inverters.

a. Inverter preventive maintenance for each inverter per manufacturers operating guideline

b. Clean inverter cabinet air vents

c. Clean and remove dust from inverter heat sinks per manufacturer requirements.

d. Check torque marks and re-tightening appropriate wiring connection to design specification torque force per manufacture requirements.

e. The potential for the system inverter to produce a DC back-feed into PV array circuits shall also be verified. It should also be verified that any back-feed current is lower than the module maximum fuse rating and the string cable ampere rating.

f. Isolation required to the mains on the AC side.

g. Verify that the inverter is operating as per the program as designed.

h. All DC junction boxes (PV generator and PV array boxes) carry a warning label indicating that active parts inside of boxes are fed form the PV array and may still be energized after isolation from the PV inverter and public supply.

i. Inverter type

i. AC Module: no DC test or inspection work required.

ii. Micro inverter: testing of DC circuits is required; inspection of DC works is required.

iii. Module integrated electronics: Where possible a standard test regime to be followed, manufacturer to be consulted to determine any restrictions to tests, manufacturers to be consulted on pass/fail criteria for tests.

j. Once polarity is confirmed, cables shall be checked to ensure they are correctly identified and correctly connected into system inverter.

6. Batteries: (only KORE Power certified technician allowed to maintain this equipment)

a. Inspect wires, terminals, and fasteners for corrosion.

b. Inspect covers properly operate and close to protect equipment.

c. Inspect all RMSC, Modules and Master BMS (MsBMS)

d. Validate all fans are working as expected I.e., battery modules fans should operate at nearly the same speed at the same operating condition.

e. Review data stored on the MsBMS and collect and archive during normal operation of the system.

i. Take note of any other patterns in the trended data from the system.

1. Trends can be used to show if system performance is degrading too fast or if a particular rack within the system is not performing similarly to other racks within the system.

ii. Inspect alarm and fault logs to see if there are alarms or faults occurring regularly in the system indicating a need to replace a particular component.

f. Review torque on all electrical connections.

5.3 Emergency Services

The Contractor shall provide emergency assistance for photovoltaic failure, priced at a firmed-fixed rate per visit, within 24 hours of being contacted by the COR.

6. MATERIALS AND EQUIPMENT

Contractor shall provide all equipment, materials, supplies, and clothing required to perform the preventive maintenance services as specified in this contract 10 days after award. Such items include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative items required for performance of the duties and requirements of this contract. The USG will supply all spare parts required for the equipment being maintained. The Contractor is responsible for identifying all spare parts used during each visit and providing a list to the COR of parts required for the next visit

Description of Equipment:

(a) Solar Equipment:

1. Solar Panels, REC Alpha Series, REC365AA, 1721x1016x30mm – QTY: 616

2. Solar Inverters, SMA Tripower, CORE1 50-US – QTY: 4

3. AC Combiner, GE, AD PANELBOARD

4. Transformer, Larson Electronics, MT-ISX-3P-480Y-112.5KVA-208Y.120N3R

5. AC Disconnect, Square D, LA400DS

6. Inverter Switch, GE, SS 600 VAC, 100A, NEMA 3R

7. Power Analyzer, ACCU Energy, ACCUVIM II

8. Weather Station, Kip Zonnen, Sensor RT1

(b) Battery Equipment:

1. Batteries, Kore Power, KORE 1

2. Inverters, Oztech, RS40 – QTY: 4

3. Control Power Supply, Meanwell, WDR-480-24

4. DC High Volt Fuse, Littlefuse, SPFJ200

5. BMS, Kore Power, KORE-1 BMS

7. SAFETY & SPECIAL INSTRUCTIONS

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Follow approved lockout/tag out procedures.

6. Lockout and disconnect the main power and DC power connection before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7. Review and follow the manufacturer’s instructions.

8. Record results in the equipment history log.

9. Remove lockout/tag out in accordance with appropriate procedures.

10. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure or not preforming per design output and corrective measure to bring the system back to designed optimization.

• Performance test and output of the system shall be submitted to the COR within 30 days from date of service.

8. WORKING HOURS

All work shall be performed during Monday through Friday except for the holidays identified in Attachment D, between the hours of 8:00 am and 5:00 pm. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

9. PERSONNEL

9.1 General

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site.

The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

9.2 Standard of Conduct

9.2.2 Uniforms and Personal Equipment: The Contractor's employees shall wear clean, matching, neat and complete uniforms including shoes when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

9.2.3 Neglect of duties shall not be condoned: The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

9.2.4 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned: Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

9.2.5 Intoxicants and Narcotics: The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

9.2.6 Criminal Actions: Contractor employees may be subject to criminal actions as allowed by local law in certain circumstances.

These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

• Unauthorized use of Government property, theft, vandalism, or immoral conduct.

• Unethical or improper use of official authority or credentials.

• Security violations; or,

• Organizing or participating in gambling in any form.

9.2.7 Personnel Health Requirements: All gardening staff shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

9.2.8 Key Control: If the Contractor should receive keys to complete their duties. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

9.3 Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

9.4 Personnel Security

9.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisor assigned to this project. The U.S. Government will run background checks on these individuals. It is anticipated that security checks will take 30 days to perform. The Contractor shall provide the names, biographic data and police clearance on all Contractor’s personnel who shall work on this contract. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

10. RESERVED

11. TRANSITION PLAN

Within 10 days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for Preventive Maintenance Services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

12. DELIVERABLES

The following items shall be delivered under this contract:

Part Description Qty Date Deliver To

9.4 List of Personnel 1 10 days after award COR

6 List of Materials and Equipment 1 10 days after award COR Section I, D. Evidence of Insurance 1 10 days after award COR 11 Transition Plan 1 10 days after award COR Section III Provide a Trafficking in

Persons compliance plan (FAR 52.222-50 and FAR 52.222-56)

1 Within 30 calendar days after award

COR & CO

13. LAWS AND REGULATIONS

13.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

13.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

14. DEFINITIONS

CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer’s Representative DBA Defense Base Act DOSAR Department of State Acquisition Regulation FAR Federal Acquisition Regulation FMO Finance Management Office GOVERNMENT The Government of the United States, unless otherwise indicated QTY Quantity SOW Statement of Work VAT Value Added Tax

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Performance Threshold Services.

Performs all Preventive Maintenance Services set forth in the scope of work.

All required services are performed and no more than one (1) customer complaint are received per month.

a) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

b) STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items), if any of the services fail to meet the standard.

c) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

LIST OF ATTACHMENTS

• Attachment A: Drawings

• Attachment B: Form W-14

• Attachment C: W-14 Instructions

• Attachment D: Holidays 2024

CONTRACT ADMINISTRATION DATA

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

This contract will be administered as follows:

Contracting Officer:

Nicolas A. Wilhelm Contracting Officer Deputy Director, Regional Procurement Support Office (RPSO)

Contract Administrator:

Katy Fischer, Contract Specialist American Consulate General Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany Telephone Number: 49-069-7535-3317 Email: FischerK1@state.gov

Contracting Officer’s Representative (COR):

*To be designated on award.

SECTION II - CONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023) is incorporated by reference (see SF-1449, Block 27A).

52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C.