Pre-Solicitation Notice 19GE5024R0066.pdf

April 22, 2024

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5024R0066

The Regional Procurement Support Office Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

REFURBISHMENT OF THE POLYGRAPH UNIT

FOR THE ECUADORIAN NAVY GUAYAQUIL – ECUADOR

RPSO Frankfurt intends to award a Firm Fixed-Price Construction Type Contract in the fourth quarter of

Fiscal Year 2024.

The offeror shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe.

The U.S. Government has the requirement for renovation of one building to have 12 polygraph examination rooms, one reception with waiting room, one monitoring room, one utilities room and bathrooms area according to the architectural design inside the Navy North Base in Guayaquil

(Base Naval Norte Guayaquil)

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $100,000 and $250,000 U.S. Dollars (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Mr. Thomas Petersen at PetersenTA@state.gov and copy to FrankfurtRPSO@state.gov no later than May 10, 2024, using the solicitation number 19GE5024R0066 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Name, Telephone and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm and Unique Entity Identifier (formerly DUNS number).

U.S. CONSULATE GENERAL

Regional Procurement Support Office (RPSO)

Giessener Strasse 30

60435 Frankfurt, Germany

E-Mail: PetersenTA@state.gov mailto:PetersenTA@state.gov mailto:FrankfurtRPSO@state.gov mailto:PetersenTA@state.gov

The solicitation document and any associated supporting documentation shall not be placed on

SAM.gov. Only companies submitting a letter of interest may receive a copy of the solicitation package/documents when available.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Ecuador.

A pre-proposal conference and site visit to be determined (TBD) details will be provided to interested offerors when available.

By submitting a Letter of Interest (LOI) you are acknowledging that your company is able to reach compliance with the following requirements included in the solicitation:

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999 it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in the country of

Ecuador. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The U.S. Government will not provide any assistance with visas.

Irrevocable Letters of Credit (ILC): You will be required to show by way of a letter from a financial institution that your company will be provided with ILCs or Bonds totaling 20% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

The bank’s confirmation letter regarding ILCs or surety’s letter for Bonds shall be submitted with your proposal to the solicitation.

Please note that the Unique Identifier Number and System for Award Management (SAM) registration are mandatory requirement for all companies to be considered for contract award. Offerors may obtain a

Unique Identifier Number and information on SAM registration and annual confirmation requirements via the internet at System for Award Management: www.sam.gov.

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Thomas Petersen.

http://www.sam.gov/