19GE5024Q0051.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Athens, Greece Mini Van Motor Vehicles Procurement

SOLICITATION NO. 19GE5024Q0051

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

September 6, 2024

Combined Synopsis and Solicitation

Solicitation Number 19GE5024Q0051

The U.S. Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Mini Van Vehicles – Brand Name or Equal for the U.S. Embassy Athens, Greece. All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5024Q0051 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-06, effective August 29, 2024.

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Email: GalloneA@state.gov

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all vehicles are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Greece. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed vehicles.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The Contractor shall state in its export license request that this is a U.S. government funded contract.

• Authorized maintenance and repair facilities for the offered vehicle shall be available in Athens, Greece.

• All manuals and literature shall be in the English.

• If your company is applying for VAT Exemption, please provide:

- A document that proves that the US Embassy Athens is the owner of the vehicle (for example Invoices for the US Embassy Athens)

- Draft shipping document with full details of the vehicle (make, model, year, color, engine number, VIN Number) and keep holding until we give the shipper the green light to send the vehicle

- Any other available documentation for the vehicle (for example COC, Certificate of Origin, Registration/Title)

• The vehicle license plate and traffic registration will be the responsibility of the U.S.

Embassy Athens; however, the contractor shall provide all necessary documentation for this process.

Basis of Price:

The price of all vehicles shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The vehicle should come with at least a standard manufacturer and guarantee of quality. The warranty applies as of the date the vehicles are received and accepted at the delivery location.

The price for warranty shall be included in the price for vehicle.

A after-sales service support and spare parts shall be available throughout Greece. The vehicle must conform to local Greek standards for easy maintenance and or repair at local dealerships, and for parts availability.

Delivery:

Delivery shall be made F.O.B. destination, Athens, Greece, as soon as possible but not later than 120 days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award).

Delivery Address:

U.S. Embassy Athens 91 Queen Sophia Avenue, 101 60 Athens, Greece.

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition and purchase order number (to be advised on award). Labels shall also include clear description. If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (to be advised on award) in advance of delivery.

Customs Clearance and Tax Exemptions:

Upon request, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Greece in accordance with Marking and Submission of Documents in this solicitation.

Coordination:

The Contractor shall coordinate the delivery of the vehicles with the following Points of Contact (POC): (to be advised on award).

Condition of Delivered Vehicles:

Only new vehicle is authorized; no grey market or refurbished vehicle. The vehicle must be new, never used, not altered in any way, and must be in drive-away condition.

Acquisition Method and Extent of Competition:

This solicitation is utilizing Simplified Acquisition Procedures at FAR 13.1.

List of Attachments:

Attachment 1: Representations & Certifications

Applicable Clauses and Provisions:

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

CLAUSE/PROVISION TITLE AND DATE

FAR 52.212-1 Instructions to Offerors - Commercial Product and Commercial

Services (Mar 2023)

FAR 52.212-2 Evaluation – Commercial Product and Commercial Services (Nov

2021)

FAR 52.212-3 Offeror Representations and Certifications - Commercial Product and Commercial Services (May 2024)

FAR 52.212-4 Contract Terms and Conditions - Commercial Product and

Commercial Services (Nov 2023)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug

2020)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders—

Representation and Disclosures (Dec 2023)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

FAR 52.247-34 F.O.B. Destination (Nov 1991)

CLAUSE/PROVISION TITLE AND DATE

DOSAR 652.229-70 Excise Tax Exemption Statement for Contractors Within the

United States (Jul 1988) https://www.acquisition.gov/content/regulations

DOSAR 652.229-71 Personal Property Disposition at Posts Abroad (Aug 1999)

DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (Aug

1999)

DOSAR 652.242-73 Authorization and Performance (Aug 1999)

DOSAR 652.243-70 Notices (Aug 1999)

DOSAR 652.247-70 Notice of Shipments (Feb 2015)

DOSAR 652.247-71 Shipping Instructions (Feb 2015)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (Dec 2023) - the applicable clauses under paragraph (b) are: 52.203-6; 52.203-17; 52.204-10; 52.204-27; 52.204- 30; 52.209-6; 52.222-19; 52.222-50; 52.225-5; 52.225-13; 52.226-8; 52.232-33 [U.S Based Company: 52.222-21; 52.222-26; 52.222-36].

The following clause(s) and provision(s) are provided in full text:

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

Technical and past performance, when combined, are significantly more important than cost or price.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Technical Capability/Acceptability

The offered products shall conform to the detailed specifications and performance criteria outlined in the solicitation, including materials, dimensions, functionality, and other technical aspects. Evaluation will consider the quality and reliability of the products, which may involve examining product certifications, warranties, and relevant testing results or industry standards compliance. Products will be assessed for their ability to perform as intended in specific use-case scenarios, potentially through reviewing technical documentation or product demonstrations.

Additionally, any innovative features or technological advancements that provide added value or improved performance over competing offers will be considered.

(ii) Past Performance

Past performance information that is independently obtained, by the U.S.

Government, from other Government and commercial sources may also be used during past performance evaluation. Based upon information gained from other Government and commercial sources, past performance evaluation will assess the recency and relevancy of collected information in accordance with 52.212-1. If found recent and relevant, the Government will evaluate whether the offeror had successfully demonstrated an ability to perform. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

(iii) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, Value Added Tax (VAT) (if applicable) etc.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the U.S. Department of State foreign currency exchange rate in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Product and Commercial Services (Sep 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instructions to Offerors - Commercial Product and Commercial Services (Sep 2023) is augmented as follows:

Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers must show-

(1) The solicitation number;

(2) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This shall include product literature, or other documents;

(3) Terms of warranty;

(4) Price and any discount terms;

(5) Delivery schedule and method of shipment;

(6) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically); and

(7) Past performance information to include recent and relevant three (3) contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

Offers who fail to furnish required representations or information or reject the terms and conditions of the solicitation shall be excluded from consideration.

Preparation of Offers: Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

VOLUME I:

PRICING

(i) The offeror shall complete pricing information in the table below.

CLIN Description Unit Quantity Unit

Price Extended

Cost 0001 TOURNEO CUSTOM Titanium 340L

2.5L Petrol PHEV 232PS (171kW) 11.8kWh Petrol/Electric CVT automatic (Brand Name or Equal)

EA 2

0002 Value Added Tax (VAT), if applicable

Lot 1

0003 Shipping Charges to Athens, Greece

Lot 1

GRAND TOTAL – CLINs 0001 to 0003:

Currency: _____________________________

(ii) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) and FAR 20.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021): the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision in the Attachment 1.

VOLUME II:

TECHNICAL CAPABILITY

The proposed supply shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation providing delivery within 120 calendar days of award to

Greece, Athens.

(C) Warranty provisions: Standard warranty of ______ months or ______ kilometers, whichever comes first.

(D) Names and addresses of maintenance and repair facilities including names and contact details of representatives at the facilities in Athens that the contractor will use to address issues during the warranty period.

(E) Technical Compliance Matrix:

Required Specifications Offered Specifications (To Be Completed by Offeror)

TOURNEO CUSTOM Titanium 340L 2.5L Petrol PHEV 232PS (171kW), 11.8kWh Petrol/Electric CVT automatic (Brand Name or Equal)

• Passenger Mini-Van to accommodate at least 8 adult passengers

• Plug in Hybrid with a total out of at least 230HP Or all electric with a total of 200 hp.

• Automatic Transmission

• Color Black

• At least 50 kilometers driving range on electric battery.

• Vehicle length at least 5.3 meters and under 5.5 meters, vehicle width at least

1.9 meters, height should be under 2.3 meters.

• 17-inch Wheels

• Left and right electric sliding doors.

• 3 Rows of seating –2 of the rear rows seats to be able to be configured to face each other if needed. (flexible new track-mounted seating system in the second and third rows)

• 3- zone Climate control air conditioning

Required Specifications Offered Specifications (To Be Completed by Offeror)

• 360 degrees back up cameras

• Boot Cargo Space: At least 1,520 liters with all seats in use, 3,450 liters third row folded away

• Parking sensors front, rear, and side.

• 360-degree camera system

• Bluetooth capable

• Apple Airplay or Android equivalent system that interfaces directly with smart phones for navigation and teleconference purposes.

• At least a 13-inch touch screen

• TPS tire sensors

• Electric power charging cable

• Spare tire

• Collision Mitigation System

• Intelligent Adaptive Cruise Control

• Silver color

• Active brake and active lane keeping assist.

• Tire pressure monitor

• Navigation system

• Side-Wind Stabilization

• Forward Collision Warning

• Wireless charging pad for mobile devices

• Remote Keyless-Entry

• Speed Sign Recognition

• Lane Keeping Aid

• LED Lights

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Volume I - Price Offer and Attachment 1, Representations and Certification, Proof of active SAM registration;

(2) Volume II - Technical Capability - Descriptive literature, a delivery confirmation, warranty provisions, a list of maintenance and repair facilities in Athens (names, addresses and contact details), Past Performance and completed Technical Compliance Matrix.

Failure to submit the required documents/information may result in rejection of the offer.

SUBMISSION OF QUESTIONS:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1500 hours Central European Summer Time (CEST) on Monday, September 11, 2024, email to Ms. Gallone at “GalloneA@state.gov” and copy to “BaltaA@state.gov”. The email subject line must read “Solicitation 19GE5024Q0051.”

Late questions may not be considered.

OFFER DUE DATE:

Offers shall be submitted as soon as possible but not later than 1000 hours Central European Summer Time (CEST) on September 20, 2024, email to MS. Gallone at “GalloneA@state.gov” and copy to “BaltaA@state.gov”. The email subject line must read “Solicitation 19GE5024Q0051.” The email size shall not exceed 45 MB.

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

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