19GE5024Q0030 GR DEA BMW X3.pdf

COMBINED SYNOPSIS & SOLICITATION

US Embassy Athens, Greece Drug Enforcement Administration (DEA) Office

BMW X3 sDrive 30i

SOLICITATION NO. 19GE5024Q0030

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

June 18, 2024

Combined Synopsis and Solicitation

Solicitation Number 19GE5024Q0030

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of one (1) each BMW 2024 X3 sDrive30i sports activity vehicle (Brand Name or Equal) for the U.S. Embassy Athens, Greece on behalf of the Office of the Drug Enforcement Administration (DEA). All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment offered meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5024Q0030 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05, effective May 22, 2024.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3546 Email: WalkerAK@state.gov

Description of Items:

The Drug Enforcement Administration Security (DEA) Office located at the US Embassy Athens, Greece is seeking to procure one (1) BMW X3 sDrive30i sports activity vehicle;

automatic gearbox; engine type - petrol; rear-wheel drive.

52.211-6 Brand Name or Equal (Aug 1999) applies. The salient physical, functional, or performance characteristics that "equal" products must meet are described in Appendix A.

Purchase Order Type:

The Government intends to award a single, firm fixed-price purchase order to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies.

No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Purchase Order:

This ensuing purchase order shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with the specifications provided in the solicitation. Failure to provide this information will result in a ‘non-responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government one (1) new left-hand drive BMW X3 sDrive30i sports activity vehicle, OR equal described in the specifications. Further, the Contractor shall properly perform predelivery inspection on the vehicle and deliver them to the location set forth in the Place of Delivery, of this purchase order. The firm fixed price shall include the vehicles, pre-delivery inspection, and transportation to their ultimate destination, certificates of origin, operator’s manuals, warranty certificates, and any other documentation mandated by the destination country. All manuals shall be furnished in the English language.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Greece. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The end user is a law enforcement agency in Greece. The Contractor shall state in its export license request that this is a U.S. government funded contract.

• The Contractor shall provide name and actual physical and mailing addresses of product manufacturers, not point of sale locations.

• The vehicle must conform to local Greek standards for easy maintenance and or repair at local dealerships, and for parts availability.

• All manuals and literature shall be in the English language and, if applicable, local language.

Basis of Price:

The price of all items shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The warranty applies as of the date the items are received and accepted at the delivery location.

The price for warranty shall be included in the price for each item.

Delivery:

Delivery shall be made F.O.B. Destination as soon as possible but not later than sixty (60) days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award).

Delivery shall be made to the following address:

US Embassy Athens 91 Queen Sophia Avenue 101 60 Athens

GREECE

ATTN: (to be advised on award)

Purchase Order No.__________________________ (to be determined upon award)

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition and purchase order number (to be advised on award). If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (to be advised on award) in advance of delivery.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

The contractor shall be responsible for all shipping and delivery procedures related to this equipment. If the equipment is procured outside of Greece, then the contractor is also responsible for any and all customs clearance procedures.

Coordination:

The Contractor shall coordinate the delivery of the item/items with the following Points of Contact (POC): (to be advised on award).

To avoid rejection, please contact the Delivery Coordination POC(s) Ms. Viktoria Kaimatzoglou, GSO / Receiving Office, email: KiamatzoglouVI@state.gov for this order prior to shipping.

Condition of Delivered Equipment:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

The order is VAT exempt. The VAT exemption code will be provided after award of the purchase order.

Inspection & Acceptance

The inspection and acceptance of the vehicle shall be performed by the U.S. Government arrival in the U.S. Embassy Athens, Greece. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the vehicle and upon presentation of the vehicle titles or certificates of origin to the GSO / Receiving Office in Athens, Greece.

The Contractor is required to replace any defective items at no additional cost to the U.S.

Government.

Payment

Payment shall be made after delivery and satisfactory inspection and acceptance of the vehicle and presentation of the vehicle titles or certificates of origin to the location set forth in Delivery Place.

Payment shall be made through Electronic Funds Transfer (EFT) into Contractor’s bank account within thirty days as stated above and upon submission of legitimate invoice.

INVOICE SUBMISSION

a. Invoice(s) shall be emailed to the following address for payment:

U.S. Embassy Athens Attn: Financial Management Office (FMO) E-Mail: ATHFMCVOUCHER@state.gov mailto:KiamatzoglouVI@state.gov mailto:ATHFMCVOUCHER@state.gov

b. Invoice shall include the items listed in FAR 52.212-4g.1 and copy of the purchase order.

Copies of all invoices shall be submitted to the Contracting Officer via email to WalkerAK@state.gov

NOTE: Advance Payment shall not be authorized under this contract.

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services applies to this acquisition; FAR 52.212-2, Evaluation – Commercial Products and Commercial Services; FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services and FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment to be completed with other certifications and submitted with the offer;

FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services, 52.203-18; 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.211-6; 52.232-40; 52.247- 34; DOSARS 652.232-70; 652.242-73; 652.243-70; 652.247-70; 652.247-71. [U.S Based Company: 652.229-70].

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services - the applicable clauses under paragraph

(b) are: 52.203-6, 52.204-10, 52.204-27, 52.204-30, 52.209-6, 52.222-3, 52.222-19; 52.222-50;

52.225-5; 52.225-13; 52.232-33; 52.247-64, [U.S Based Company: 52.222-21; 52.222-26;

52.222-36].

The following clauses and provision(s) are provided in full text:

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

(NOV 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

mailto:%20WalkerAK@state.gov https://www.acquisition.gov/content/regulations

(a) The following factors shall be used to evaluate offers:

(i) Price The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services

Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

http://ice.cgfs.state.sbu/

VOLUME I:

1. PRICING

(i) The offeror shall complete the table below:

CLIN Description Quantity Unit Unit Price Extended Cost

Place of Manufacture

2024 BMW X3 sDrive 30i vehicle 24XQ (Brand name or Equal)

1 EA

2 Delivery charges 1 LT

GRAND TOTAL – ALL CLINs

CURRENCY: ________________

(ii) 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services

(iii) Offeror Representations and Certifications - Commercial Products and

Commercial Services - the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed supply shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation providing delivery within sixty (60) calendar days of award.

https://www.sam.gov/portal

(C) Warranty provisions: Standard warranty is implied and shall be included in the contract price.

(D) Technical Compliance Matrix: Provide a matrix comparing required and proposed specifications.

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Volume I - Price Offer and Representations and Certifications

(2) Volume II - Technical Capability - Descriptive literature, a delivery confirmation, warranty provisions, and completed Technical Compliance Matrix.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 11:00 hours Central European Summer Time (CEST) on Monday, June 24, 2024 via email to WalkerAK@state.gov. The email subject line must read “Solicitation 19GE5024Q0030”. Late questions may not be considered.

Offer due date:

Offers shall be submitted as soon as possible but not later than 15:00 hours Central European Sumer Time (CEST) on Thursday, July 11, 2024, via email to WalkerAK@state.gov. The email subject line must read “Solicitation 19GE5024Q0030”. The size shall not exceed 45MB.

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

mailto:WalkerAK@state.gov

APPENDIX A

CLIN 001

BMW

2024 X3 sDrive30i (24XQ)

2.0 liter TwinPower Turbo inline 4-cylinder Rear-wheel drive

Design xLine (S0Z12)

Exterior Skyscraper Grey metallic (P0C4W) no white; no black 19” Y-spoke Ferric Grey Wheels, Style 693 with All-season Run-flat tires (S01X8) aluminum trim (S04K9)

Interior Black Perforated SensaTec (FKHSW) Dark Oak Wood

• 16-valve (248-hp engine)

• rear-wheel drive

• Fuel consumption 5.9 l/100km

• Acceleration 7.9s (0-100 km/h)

• Fuel type petrol (not electric)

• Transmission Automatic

• Seats 5

• Air conditioning

• Electric windows: front / rear

• External mirrors: electrically adjustable

• Foldable mirrors

• Turn signal indicators on external rearview mirrors

• Cruise control

• Parking Assistant

• Navigation system

• Mobile integration

• USB connection

• Bluetooth

• Alloy wheels

• ABS (Anti-lock Braking System)

• Electronic traction control

• Collision pre-warning system with pedestrian recognition

• Collision warning system:

visual/acoustic alert

• Turn signal indicators in the passenger-side external mirror

• Knee airbag

• Anti-theft security bolts

• Passenger airbag deactivation

• Tire Pressure Monitoring System

• Alarm system

• Active Cruise Control

• Larger fuel tank capacity

• LED headlights

• Energy Recovery System

{END OF SOLICITATION}