19GE5024Q0025 Pre-Solicitation Notice.docx
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- Solicitation number
- 19GE5024Q0025
About this file
This document is a Pre-Solicitation Notice for a Request for Proposal (RFP) to renovate an apartment in Brussels, Belgium to meet Americans with Disabilities Act (ADA) compliance. The Regional Procurement Support Office in Frankfurt, Germany intends to issue a Firm Fixed-Price Construction contract during Q3 2024 for the renovation work, which is estimated to cost between $100,000 and $250,000. The scope includes replacing doors, upgrading the kitchen and bathroom, and other minor construction to make the U.S. Government-owned apartment ADA compliant. A mandatory site visit will be required for all interested contractors. Contractors must express interest by June 4, 2024 and provide information on their authorization to operate in Belgium, licensing requirements, and SAM registration status. The solicitation and award will be subject to U.S. laws and regulations, and will utilize full and open competition procedures.
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PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5024Q0025
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:
Renovating an Apartment to Americans with Disabilities Act (ADA) located in Brussels, Belgium
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction type contract during the third quarter of calendar year 2024.
The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.
The U.S. Embassy Brussels has a requirement for a U.S. Government Owned Apartment to be upgraded to Americans With Disabilities Act (ADA) compliant.. This involves the minor construction and modifications e.g.: replacing the doors, upgrading the kitchen, and bathroom etc. The project details are briefed in the scope of work. The work must be carried out per given specifications. Contractor must consider the cost of structural engineer and safety coordinator service required to complete the project. There will be a mandatory site visit. All contractors intending to submit a bid must attend the site visit.
The magnitude of this project is anticipated to be between $100,000 and $250,000 for the entire project.
Companies interested in the solicitation should express their interest by written correspondence, no later than June 4, 2024, at the following email address macdougallm@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. DO NOT TELEPHONE.
Firms shall be knowledgeable in written and spoken English.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:
| a. | A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, |
| b. | Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and |
| c. | Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization. |
You will be required to provide information that clearly shows you are able to perform work in Belgium. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.
| UEI number: _______________________ | SAM Registered: | ( ) Yes ( ) No |
| * | System for Award Management: https://sam.gov |
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.
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