19GE5023R0123 pre-solicitation notice.pdf

SBU - CONTRACTING AND ACQUISITIONS

September 6, 2023

PRE-SOLICITATION NOTICE

Solicitation No. 19GE5023R0123

The Regional Procurement Support Office (RPSOFR) at the American Consulate General, Frankfurt hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for

Proposal (RFP) for:

VEHICLE RENTAL WITH DRIVERS FOR US MISSION GERMANY

Solicitation Number 19GE50-23-R-0123

The Regional Procurement Support Office, (RPSOFR) Germany intends to issue a Request for

Proposals (RFP) under full and open competition procedures for the rental of vehicles with drivers during various VIP visits of U.S. Government Officials to Germany.

The Contractor shall provide multiple passenger and equipment transportation services; vehicle rental, chauffeur and logistical services on a Germany wide basis with possible border crossings.

Services shall include planning, administration and dissemination of all vehicles during the contract period as per instructions of individual task orders.

The performance period will be for one year from contract award with three (3) option year periods.

Drivers will be required to be cleared by the Embassy Security Officer. It is anticipated that the solicitation package will be issued on or before October 2023. The solicitation will result in the award of an Indefinite Delivery – Indefinite Quantity type contract and is expected to be awarded around November/December 2023.

Companies interested in the solicitation shall express their interest by written correspondence to the attention of Hartmut Christe at the above e-mail address, no later than September 22, 2023 using the solicitation number 19GE50-23-R-0123 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information:

Name of Firm, Name, Telephone Number, and Email Address of Point of Contact.

Firms shall be knowledgeable in written and spoken English.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

D-60435 Frankfurt am Main

Germany

Tel.: (+49) 69 7535 3343

E-Mail: Christeh@state.gov mailto:Christeh@state.gov

SBU - CONTRACTING AND ACQUISITIONS

A pre-proposal conference will be held in Frankfurt, Germany, at the location specified in the solicitation. Time and date for the pre-proposal conference will be provided with the solicitation document.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG

1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Germany, and the obligation to be in possession of a Value Added Tax registration number. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, registration and applying for a Value Added Tax registration number; and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

Contract award can only be made to a contractor who is registered in the System for Award

Management (SAM).

System for Award Management: https://sam.gov

Please provide your 12-character alphanumeric Unique Entity Identifier when applying to participate in this procurement action.

UEI number: ______________________

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The solicitation package/documents will not be placed on sam.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list above shall receive a copy of the solicitation package when it becomes available.

The Contract Specialist for the administration of this contract is Hartmut Christe, tel. +49 69 7535

3343, email Christeh@state.gov.

mailto:Christeh@state.gov