Pre-Solicitation 23R0108.pdf

July 7, 2023

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5023R0108

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

SERVICES FOR CONSULAR MICROPHONE REPLACEMENT AT THE U.S. EMBASSY

WARSAW, AND U.S. CONSULATE KRAKOW, POLAND

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price

Contract in calendar year 2023.

The U.S Embassy Poland, is looking for a responsible contractor to provide services for consular audio system replacement project at two locations: the U.S. Embassy Warsaw, and U.S. Consulate

Krakow, Poland. The successful contractor shall have proof of past performance, technical expertise and experience to implement/install the requested system that meets requirements of this contract.

The awarded contractor will perform all work necessary to accomplish the preparation, execution, and completion processes for the removal of audio system currently installed, including cables, etc.

and the delivery, and installation of a complete and functioning audio system. The consular intercom system is composed of a two-way communications system at each consular window to facilitate communication between the consular employee(s) and the applicant(s). The contractor selected shall provide and install two-way intercommunication system (microphone, speaker, and control unit) at the specified consular windows. The work includes removing existing intercommunication equipment, installation of the new equipment, testing the new equipment, and training staff how to operate and maintain the equipment. As the work is to be performed in stages minimizing disruption to operations, the installation of new intercommunication system must not degrade or impact the performance of the remaining intercom systems.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $250,000.00 and $500,000.00 U.S. Dollars (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms Ielyzaveta Ishchenko at IshchenkoIM@state.gov, no later than July 25, 2023, using the solicitation number 19GE5023R0108 in the subject line.

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3333

E-Mail: IshchenkoI@state.gov mailto:IshchenkoIM@state.gov mailto:IshchenkoI@state.gov

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on Sam.gov as the document contains

SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in the Republic of Poland.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

The viability of a pre-proposal conference and a site visit will be determinate at a later point. Details will be provided to those offerors who express interest in receiving the RFP package.

https://www.sam.gov/

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5023R0108

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in the Republic of Poland and conduct business there, taking into consideration any current COVID-19 related restrictions and the cost of compliance with any quarantine requirements. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The

US Government will not provide any assistance with Visas, travel or entry to the country.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Ms Ielyzaveta Ishchenko, email

IshchenkoIM@state.gov.

http://www.sam.gov/ http://www.sam.gov/ mailto:IshchenkoIM@state.gov