19GE5023R0045 PRESOLICITATION NOTICE.pdf

SBU - CONTRACTING AND ACQUISITIONS

American Consulate General Regional Procurement Support Office (RPSO)

Giessener Str. 30

60435 Frankfurt am Main

Germany

Tel.: (++49) 69-7535 3343

Email: Christeh@state.gov

March 8, 2023

PRE-SOLICITATION NOTICE

Subject: Solicitation No.: 19GE50-23-R-0045

Janitorial Services at Consular Section

American Consulate General Shanghai, China

The Regional Procurement Support Office, Frankfurt, Germany, intends to issue a Request for

Proposals (RFP), under full and open competition procedures for janitorial services at the

United States Consulate General Consular Section located at Westgate Shopping Mall, Shanghai, China.

The successful Contractor shall furnish managerial, administrative, and direct labor personnel to accomplish all work required in the solicitation and will be responsible for performing janitorial services within all designated spaces including, but not limited to Consular

Section, bathrooms, kitchenettes, offices, waiting areas, queuing areas, private offices and conference rooms.

The overall total square meters of the referenced area is approximately 4,684 square meters.

Estimated floor measurements as well as the various types of flooring are as follows: carpet:

2784 square meters (sqm), ceramic tile: 1577 sqm. The Consular Section area is consisting of approximately 156 desks and 236 chairs and approximately 46 interview windows.

Daily regular services, such as cleaning of Consular Section, office space, kitchenettes, waiting areas and queuing areas shall be performed on working days between 07:00 to 17:00 hours.

It is anticipated that there will be one (1) Base Year and four (4) Option Years. RPSO intends to issue the solicitation package in March 2023, with a pre-proposal conference and site visit to be announced at a later date. Contract award is expected in May/June 2023, with a possible contract start date of mid-June 2023.

Companies interested in the subject requirement shall express their interest via written correspondence to the attention of Mr. Hartmut Christe, RPSO Contract Specialist at email

ChristeH@state.gov, no later than close of business on Thursday, March 23, 2023.

The solicitation and amendment documents will be supplied only upon request; the documents will not be posted on the internet.

All requests for a copy of the solicitation and attachments MUST include the following information:

mailto:Christeh@state.gov mailto:ChristeH@state.gov

- Name and complete physical address of company,

- Name, telephone number, and E-mail address of the point of contact,

- Proof of SAM registration (i.e. print screen of search record with status of ‘active’ or

‘in work’) and

- a short explanation / proof of qualifications.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the contractor.

The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and provide with your expression of interest the following check list:

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in China.

Contractors shall be required to provide:

1. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;

2. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and

3. Specific information concerning the period you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in the country of China and conduct business there. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

Contract award can only be made to a contractor who is registered in System Award

Management (SAM).

Please provide your 12-character alphanumeric Unique Entity ID when applying to participate in this procurement action.

UEID number: _____________________________________

See also https://sam.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsam.gov%2F&data=05%7C01%7CChristeH%40state.gov%7C403dbc8a0c0b4a268d2808db1fb47c5c%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638138632253747459%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=ZZLmyXtK4IkZ8Ckx%2Bx%2FOZd4%2FPswdtMt9%2FnSWKBNOUT4%3D&reserved=0

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

The Contract Specialist for the administration of this contract is Mr. Hartmut Christe, Tel. +49 69 7535 3343, email: christeh@state.gov .

mailto:christeh@state.gov