19GE5023R0022 PRESOLICITATION NOTICE.pdf

SBU - CONTRACTING AND ACQUISITIONS

American Consulate General Regional Procurement Support Office (RPSO)

Giessener Str. 30

60435 Frankfurt am Main

Germany

Tel.: (++49) 69-7535 3343

Email: Christeh@state.gov

January 24, 2023

PRE-SOLICITATION NOTICE

Subject: Solicitation No.: 19GE50-23-R-0022

Janitorial Services at the American Consulate General Office Building at

Giessener Strasse, Frankfurt and cleaning of stairwells, common areas, Guard booths and Fieldhouse at Carl-Schurz-Siedlung Housing Compound, Frankfurt, Germany

The Regional Procurement Support Office, Frankfurt, Germany, intends to issue a Request for

Proposals (RFP), under full and open competition procedures for janitorial services at the

United States Consulate General Office Building as well as stairwell cleaning and cleaning of common areas at the Carl-Schurz-Siedlung Housing Compound, Frankfurt, Germany. The services will be performed at the office building located at Giessener Strasse 30, 60435

Frankfurt, Germany as well as the Carl-Schurz-Siedlung Housing Compound.

The successful Contractor shall furnish managerial, administrative, and direct labor personnel to accomplish all work required in the solicitation and will be responsible for performing janitorial services within designated areas, all interconnected main building areas, the

Consular Community Building, all Compound Access Control’s and outer buildings located at the American Consulate General Compound. The approximate total is 22,100 square meters including outer buildings. Floor measurements are approximately 45%, or 9,550 square meters carpeted, and approximately 55%, or 11,750 square meters hard surface.

An additional area of approximately 16,400 square meters, shall be carried out on an hourly, as-needed basis, and is anticipated not to exceed 500 hours per month.

Daily regular services, such as cleaning of office space, walkways and bathrooms, shall be performed on working days between 08:00 to 17:00 hours. Special projects, such as floor waxing or carpet shampooing, will be performed on weekends. Other services shall be in accordance with bi-weekly, monthly, or quarterly schedules.

Additional janitorial services will be required at Carl-Schurz-Siedlung Housing Compound, Frankfurt, comprising of stairwell cleaning requirements (7,400 square meters), and common areas such as office building, gym, Fieldhouse and two Guard booths. The approximate total for common areas is 1,700 square meters including rest rooms.

It is anticipated that there will be one (1) Base Year and four (4) Option Years. RPSO intends to issue the solicitation package in February/March 2023, with a pre-proposal conference and site visit to be announced at a later date. Contract award is expected in April/May 2023, with a possible contract start date of end of April or early May 2023.

mailto:Christeh@state.gov

Companies interested in the subject requirement shall express their interest via written correspondence to the attention of Mr. Hartmut Christe, RPSO Contract Specialist at email

ChristeH@state.gov, no later than close of business on Thursday, February 9, 2023.

The solicitation and amendment documents will be supplied only upon request; the documents will not be posted on the internet.

All requests for a copy of the solicitation and attachments MUST include the following information:

- Name and complete physical address of company,

- Name, telephone number, and E-mail address of the point of contact,

- Proof of SAM registration (i.e. print screen of search record with status of ‘active’ or

‘in work’) and

- a short explanation / proof of qualifications.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the contractor.

The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and provide with your expression of interest the following check list:

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Germany.

Contractors shall be required to provide:

1. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;

2. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and

3. Specific information concerning the period you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in the country of Germany and conduct business there. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

mailto:ChristeH@state.gov

If you have a Unique Entity Identifier number (UEID) * and have been SAM** registered, please include below. Please note that the requirement to obtain a UEID number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

*UEID number:___________________________________

**SAM Registered: Yes ( ) No ( )

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

The Contract Specialist for the administration of this contract is Mr. Hartmut Christe, Tel. +49 69 7535 3343, email: christeh@state.gov .

mailto:christeh@state.gov