19GE5023R0013-0002.pdf

SOLICITATION DOCUMENT

United States Embassy Brussels, Belgium European Logistics Support Office (ELSO)

Consolidated Receiving Point (CRP) Services

SOLICITATION NO. 19GE5023R0013 –

AMENDMENT 0002

Issued by:

U.S. Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

19GE5023R0013

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

02/16/2023

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Sarah Pfannkuche

NAME

TEL.

pfannkuches@State.gov

EMAIL

6. ISSUED BY CODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5023R0013

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

01/03/2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0002:

This amendment is issued to:

1. correct the deadline for submission of proposals from February 27, 2023 (as provided on amendment 0001) to February 23, 2023

2. provide revised exhibit F - Language Requirements

3. provide revised exhibit G - Past Performance Questionnaire

4. provide revised exhibit H - Pricing Schedule

5. provide Questions and Answers as Attachment 3 - Questions and Answers

6. update sections C.8 and L.7.1.5 to reflect an updated transition period to 180 days instead of 90 days.

7. update section C.8 to remove "up to 5,000 lbs gross or 3,500 lbs net weight HHE storage per day".

8. to provide clear visibility on table in section C.9

All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nicolas Wilhelm

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

02/16/2023

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

The analyst(s)’ daily work plan shall be developed by ELSO’s management points of contact with the concurrence of the contractor’s Program Manager. Each analyst(s) receives their performance rating from contractor’s Program Manager after consulting with ELSO’s management points of contact. All disciplinary actions are handled by the contractor.

C.8 - TRANSITION PLAN

The contractor shall perform in accordance with the Preliminary Transition Plan submitted (see paragraph L.7.1.5) and approved at the time of award. The transition period shall not exceed 90-calendar days and full performance shall commence at the date specified in the Notice-to-Proceed issued by the Contracting Officer.

The contractor shall submit a Final Transition Plan reflecting any revisions or changes to the Preliminary Transition Plan at the Post Award Conference. Any proposed revisions to the Contractor’s Preliminary Transition Plan shall not result in an increase in the allotted 180-calendar day transition timeframe. The CO shall approve any changes shown in the Final Transition Plan within 10-calendar days of receipt.

The contractor shall assume full responsibility for an orderly phase-in of operations that minimize the impact to ELSO transportation operations.

Should the contract be awarded to other than the incumbent contractor, the new contractor is responsible for coordinating the transfer of all Government personnel household effects, personally owned and official vehicles, supplies, and other items to the new facility.

During this process, the incumbent contractor is required to provide the new contractor:

• Provide a list of all storage lots with Government Customer’s names and Lot numbers.

• Provide a copy of all government inventory, weights, and other pertinent information.

• Provide dedicated warehouse staff, space, and docking/bay doors to allow for the unobstructed transferring of HHE, long term storage, and or POVs to the new contractor without delays. This is to include removing HHE from current storage areas and loading into receiving company’s storage areas, if necessary.

Additionally, the new contractor must submit evidence of all necessary equipment, licenses, permits, and insurance contract requirements.

If award is made to the incumbent, the Preliminary Transition Plan should address how the contractor will make the transition to the new contract, including any work requirements or terms and conditions that did not appear in the incumbent’s current contract.

C.9 - DEFINITIONS

24 or 48 hour period 24or 48 hour24 or 48 hours EXCLUDING weekends and holidays ACOR Alternate Contracting Officer's Representative AQL Acceptable Quality Level Calendar Day The twenty-four hour period from midnight to midnight. Saturday s, Sundays and holidays are considered calendar days Cargo any items consigned to the contractor under this contract for inbou nd or outbound or transit shipment; whether consisting of personal household effects or of U.S. Government owned materials

Colli individual packages or items for a single addressee with the same markings representing a part of an intended complete single consi gnment, which when taken as a whole, constitutes one singleshipm ent or consignment, one unit of cargo

COR Contracting Officer's Representative CWT Hundredweight = 100lbs Cube the cubic measure of space occupied by a given article after it has been packaged for shipment Domestic Shipment a shipment that originates or ends in the USA DoS Department of Statement

Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Contract Specialist Sarah Pfannkuche at email PfannkucheS@state.gov no later than 14:00 CET on February 01, 2023.

Any questions or clarifications submitted should identify the topic (e.g., technical, cost), and must make reference to the applicable section of the solicitation (e.g., Section, Paragraph, and subparagraph, provide solicitation number). No questions by telephone will be accepted. Answers and responses by the Government may form the basis of an amendment to the solicitation. Responses to questions will not reveal the Offeror who asked the question.

L.2.1 Questions Format Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing should be submitted in the following format.

Section X – Title of Section – Solicitation Page # - Question

L.3 - TIME, PLACE, AND SUBMISSION OF OFFER

The Offeror shall assume full and total responsibility for ensuring that its offer is received by 17:00 CET on February 23, 2023. (See Block 8 of the SF-1449).

The technical and price proposals shall be submitted electronically to the email addresses: PfannkucheS@state.gov and FrankfurtRPSO@state.gov

NOTE: The email size shall not exceed 45MB

L.1.1 ACCEPTANCE PERIOD

The offeror shall make a clear statement that the offer is valid for at least 90 days beyond the due date.

L.4 - ALTERNATE OFFER INFORMATION

An alternate offer is not being solicited and will not be considered.

L.5 - PRE-AWARD SURVEY: CONTRACTOR SITE VISIT

The Government will conduct a pre-award survey of offeror’s facilities. Determination shall be made by the Government as to whether the offeror has adequate facilities and competent personnel to perform the required services under this IDIQ and to validate the information stated regarding the facilities proposed within the offerors technical proposal. The proposal of all companies whose facilities are found to be inadequate to meet the requirements shall be rejected and found technically unacceptable.

L.6 - CONTRACT AWARD

The Government intends to evaluate offers and may award a contract without discussions or exchanges with Offerors. Therefore, the offeror’s initial offer should contain the best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest. The Government may waive informalities and minor irregularities in offers received. The Government anticipates awarding one-single contract from this solicitation.

All offerors (including joint venture offerors) must have Unique Entity Identifier (UEI) number, be registered in System for Award Management (SAM) and have completed online representations and certifications.

• the dollar amount for commercial claims, government claims, and DOD claims;

• the average amount for a commercial claim, a government claim, and a DOD claim.

The offeror shall also provide the claim settlement history to include evaluation of the offeror’s procedures and response timeframe for processing claims:

• the average amount of time for settlement of a commercial claim, a government claim, and a DOD claim;

• procedures for handling claims of property damage, loss / damage of personal effects or POV, and claims for mold, moisture, and fire damage.

L.7.1.4 PAST PERFORMANCE

Provide shall provide three (3) past performance responses that include the following information for each contract and/or subcontract:

• Customer's name, address, and telephone numbers of customer's lead contract and technical personnel and email addresses.

• Contract number and type.

• Date of the contract, place(s) of performance, and delivery dates or period of performance.

• Contract size (number of personnel employed, total number of man-hours by year, per labor category, and dollar value).

• Brief description of the work, including responsibilities.

• Comparability to the work required under this solicitation.

• Brief discussion of any technical problems and their resolution.

• Brief discussion of any terminations (partial or complete) and the type (convenience or default) as well as any deficiency notices, show cause letters or cure notices (provide explanatory details).

• Listing of deductions taken under any listed contracts, with explanatory details and resolution.

• Brief description of any deficiency notices received related to contract non-compliance and a brief description of the corrective actions to remedy the non-compliant performance.

The Offeror shall distribute a copy of Section J, Exhibit G - Past Performance Questionnaire via email to each of the past performance references. The reference shall be instructed to complete the questionnaire and return it to the Department of State by E-mail to PfannkucheS@state.gov.

Respondents can email the contract specialist if it wants to ensure the questionnaire has been provided. All Past Performance Evaluation Questionnaires must be received from respondents by the proposal due date to be considered in the Past Performance evaluation.

If an offeror believes that any unfavorable information may be provided as a part of the reference check process, the offeror should include a brief explanation of the circumstances pertaining to this data and the offeror’s position in reference to these circumstances. If appropriate, the offeror should indicate what steps have been included in this offer to prevent a recurrence of such situations.

The offeror is advised that past performance information may be discussed with the reference(s) provided. References may be asked to comment on the offeror’s:

• Quality of services provided under the contract.

• Compliance with contract terms and conditions.

• Effectiveness of management.

• Willingness to cooperate with, and assist, the customer in routine matters and when confronted by unexpected difficulties.

• Business integrity/business conduct.

L.7.1.5 PRELIMINARY TRANSITION PLAN

The Government considers a smooth transition and continuity of services to be critical. The offeror’s approach to transition the program from the current incumbent, if applicable, should detail how the offeror’s approach maintains quality and minimizes disruption to the mission. The Preliminary Transition Plan shall include a detailed timeline showing transition activities and their durations beginning as of the date of contract award. If the offeror is the incumbent, the Preliminary Transition Plan should address how the offeror will make the transition to the new contract, including any work requirements or terms and conditions that did not appear in the incumbent's current contract.

The Preliminary Transition Plan should be as complete as possible and clearly establish that the offeror has a well-thought-out plan ready to be finalized upon contract award. The Preliminary Transition Plan shall address each of the elements described in Sections C and H of the solicitation.

The offeror shall provide a comprehensive explanation detailing how they expect to accomplish the transition in the allotted timeframe, to include steps to acquire all necessary equipment, licenses, permits, insurance, staff, and to train the staff; and a projected date when the required Nomination Packages (Section H.12, Approval and Acceptance of Contractor Employees) will be accomplished.

The transition period shall not exceed 180 days from the date of contract award.

The transition plan should include permits, licenses, and other documentation.

L.7.2 - VOLUME II: PRICE PROPOSAL

The Price Proposal shall set forth current, accurate, and complete information as required by this solicitation. The Price Proposal shall be prepared as follows:

Tab A – SF 1449 (reference L.7.2.1) Tab B – Section B (reference L.7.2.2) Tab C – Business Management (reference L.7.2.3) Tab D – Representations and Certifications (reference L.7.2.4)

L.7.2.1 STANDARD FORM 1449 (SF1449)

The offeror shall complete blocks 17a, 30a, b, and c, of the SF 1449. Failure to submit a complete proposal by the closing time and date designated in Block 8 of the SF1449 may result in the proposal being deemed “late” and not considered for award.

Proposals will be evaluated in accordance with Section M.

The offeror shall acknowledge all amendments by signing and returning the SF30. Acknowledgement can only be executed by an authorized company official responsible for the offer.

L.7.2.2 SECTION B

Complete all pricing tables provided in Section B.

• Storage Leasing Charges

• Storage leasing charge for dedicated warehousing space for general HHE and supplies, including ELP, racks, and Hazardous Cargo.

• Storage leasing charge (overage)

• Storage leasing charge for dedicated warehousing space for vehicles (POV & OFV) located inside.

• Outside Storage Area (suitable for vehicles and containers).

• Outside Temporary short-term storage

• General Cargo Handling Rates

• General cargo rate for receiving and handling charges

• General cargo rate for receiving and handling charges (Inbound)

• General cargo rate for receiving and handling charges (Outbound)

• Vehicle rate for receiving and handling

• Receiving and handling of supplies and ELP stock

• Long-term vehicle storage protection plan

• Lashing of vehicles, including materials

• Local Collection or Delivery Rates

• General cargo (HHE/Lift Vans)

• Containers

• Vehicles

• Contractor Personnel – Fully loaded labor rate shall be broken down by direct labor rate (proposed hourly rate, local mandated fringe benefits, contractor fringe benefits), indirect labor costs (overhead, G&A), and profit.

• Logistics Analyst I

• Logistics Analyst II

• Logistics Analyst III

• Packing Materials