19GE5023R0012 PRE_SOL NOTICE.pdf

SBU - CONTRACTING AND ACQUISITIONS

American Consulate General

Regional Procurement Support Office (RPSO)

Giessener Str. 30

60435 Frankfurt am Main

Germany

Tel.: (++49) 69-7535 3343

Email: Christeh@state.gov

December 12, 2022

PRE-SOLICITATION NOTICE

19GE5023R0012

Subject: Solicitation No.: 19GE5023R0012

Mail Transportation Services

American Consulate General Hong Kong

The Regional Procurement Support Office, Frankfurt, Germany, intends to issue a Request for Proposals (RFP), under full and open competition procedures for mail transportation services at the United States Consulate General, Hong Kong

The successful Contractor shall furnish managerial, administrative, and direct labor personnel to accomplish all work required in the solicitation, and will be responsible for performing mail transportation services, including loading, unloading, packaging, transport, and clearing of mail, diplomatic pouches, and other U.S. Government owned and managed materials in accordance with Hong Kong Government regulations.

It is anticipated that there will be one (1) Base Year and four (4) Option Years. RPSOFR intends to issue the solicitation package in January 2023. Contract award is expected in

March 2023, with a possible contract start date shortly thereafter.

Companies interested in the subject requirement shall express their interest via written correspondence to the attention of Mr. Hartmut Christe, RPSO Contract Specialist at email

ChristeH@state.gov, no later than close of business on January 5, 2023.

The solicitation and amendment documents will be supplied only upon request; the documents will not be posted on the internet.

All requests for a copy of the solicitation and attachments MUST include the following information:

- Name and complete physical address of company,

- Name, telephone number, and E-mail address of the point of contact,

- Proof of SAM registration (i.e. print screen of search record with status of ‘active’ or ‘in work’) and

- a short explanation / proof of qualifications.

At a minimum, each Offeror must meet the following requirements:

mailto:Christeh@state.gov mailto:ChristeH@state.gov

• Technically qualified and financially responsible to perform the work;

• Be able to demonstrate prior experience in the logistics industry, preferably in Hong

Kong, with suitable references;

• Have the necessary personnel, equipment and financial resources available to perform the work;

• Have all licenses and permits required to perform logistics services in Hong Kong (See

DOSAR 652.242-73 below); and

• Meet all local insurance requirements;

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the contractor. Firms shall be knowledgeable in written and spoken English.

Additionally, you are required to complete and provide with your expression of interest the following check list:

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Hong Kong. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below. Please note that the requirement to obtain a Unique Entity Identifier and for your company to be SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier:_______________ SAM Registered: ( ) Yes ( )

No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov http://www.sam.gov/ http://www.sam.gov/

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of

America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Hartmut Christe, Tel. +49 69 7535 3343, email Christeh@state.gov .

mailto:Christeh@state.gov