19GE5023Q0067 0001 -Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

Amendment 0001

Audio, Video and Conferencing System Equipment

U.S. Embassy Podgorica

SOLICITATION NO.19GE5023Q0067 0001

Issued by:

Regional Procurement Support Office Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany

Regional Procurement Support Office Frankfurt Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3350

E-mail: DyaneA@state.gov

June 22, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0067 0001

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Audio, Video and Conferencing System Equipment U.S. Embassy Podgorica

Synopsis:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0067 and is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01, effective December 30, 2022. The solicitation is not set-aside.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Description of changes as per amendment 0001

- Provide Questions and Answers (See attachment - A)

- Extend the offer due date until no later than July 7, 2023, 15.00 hrs. C.E.S.T.

- All other terms and conditions remain unchanged

Statement of Work

Requirements:

A vendor shall supply, deliver and install Audio, Video and Conferencing System Equipment as described in the following specifications.

Shipping Condition:

All bid prices shall include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Shipping address:

Appellate Court Apelacioni sud, Njegoseva 10 81000 Podgorica, Montenegro

Equipment Condition:

New Equipment Only; NO remanufactured or “gray market” items. All items shall be covered by the manufacturer's warranty.

After Sales Services:

The offered products shall have a local dealer/ distributor representative in Montenegro to cover the warranty, maintenance, servicing, and technical onsite support of the offered items. The offeror shall provide the relevant complete contact details.

Warranty:

The accepted warranty period for all the products offered shall be at least thirty-six (36) months under normal conditions of use and maintenance. The following documentation shall be included: a) OEM manuals for all hardware and software delivered under this requirement b)

Warranty and Technical Support documentation. Documentation shall include an explanation of coverage, the process to obtain warranty or technical support services, and applicable contact information. The warranty applies as of the date the items are received and accepted at the delivery location. Products that fail or malfunction during the warranty period shall be repaired or replaced. The price for warranty shall be included in the price for the items.

Specific Conditions:

The contractor shall prepare and submit a Detailed As-Built State documentation summarizing the completed work carried out ensuring the project was built to meet the specifications in the original plan set no later than 10 days after the conducting the training specified in CLIN0050.

Delivery and Deadline:

The delivery and installation shall be made within 180 calendar days from the date of award.

Payment Schedule and Invoice Submission (Fixed-Price):

Payment to The Contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from Post.

Thereafter, payment will be processed within 30 days.

Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Duty-Free Clearance:

Duty-free clearance shall include all imported materials, equipment, personnel and all shipping containers or otherwise. The Contractor shall follow the instructions of the purchase order as to the manner of marking and labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be solely responsible without right of reimbursement from the

Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or

3. are otherwise ineligible for duty-free entry.

The Contractor shall estimate a reasonable number of days for custom clearances and delivery.

In the event that the contractor fails to provide any required paperwork for the custom clearance process to the U.S. Embassy Podgorica shipping office and the custom clearances procedure is delayed, the contractor shall be required to pay any additional costs occurred (storage fees).

When the goods are imported to Montenegro, the U.S. Embassy Podgorica can provide the documentation for Customs clearance and exemption of Customs import taxes.

To avoid rejection, coordination with POC prior to shipping is required.

Value Added Tax (VAT):

The U.S. Embassy Podgorica, Montenegro is exempted from VAT on both importation of goods and domestic purchase of goods and services and can provide VAT exemption documents to the

Contractor upon award.

Brand Name or Equal:

The buyer is allowing sellers to submit offers for alternate products as long as the offered specifications meet the stated salient characteristics/specifications. Sellers shall state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications. Offerors shall also provide with their offer, at a minimum, existing product literature to substantiate the acceptability of their offered products in accordance with the specifications provided in this document. Offers without Descriptive

Literature may be rejected.

Inspections:

The Government shall conduct inspections of the equipment upon delivery.

Defense Base Act (DBA) Insurance:

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers: https://www.dol.gov/owcp/dlhwc/ dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub- Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/ lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Montenegro is currently not included on the DOL’s active waiver list, therefore DBA insurance is required for all employees performing work on this contract.

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Currency:

The currency shall be fixed and cannot be changed by modification to the contract. The contract will be issued in the currency, the price proposal has been quoted in.

Currency: ____________ (Please insert currency of the offer)

Schedule:

CLIN Description Brand Unit Qty Unit Price

Total

Wireless conference unit

• minimum 4,2” inch LCD TFT color touchscreen display user controls, voting or meeting information

• Built-in loudspeaker

• Speak and mute/function buttons with LED status indicators

• NFC ID card slot for participant identification

• Dual 3.5mm headphone jacks with volume controls

• Software configurable microphone button for delegate, chairperson or dual use mode, with Bluetooth support

• Dual battery compartment that also enables hot swapping capabilities

• Removable rechargeable Li-Ion battery (included) provides over 12 hours of runtime

• Secondary battery added to separate compartment provides additional 12 hours of runtime

• Dual antenna for optimized signal reception even in challenging and high RF reflective environments

EA 12

Gooseneck microphones

• Frequency response 100 to 20000 Hz

• Polar pattern Cardioid

• Maximum SPL (1 kHz at 1% THD, 1 kΩ load) 115 dB

SPL

• Signal-To-Noise Ratio > 71 dB

• Dynamic range > 92 dB

• Length 420mm (16.54 inches)

EA 16

Unit Price

Total

Wireless Access Point with Dante

• Controls up to 128 wireless conference units

• WiFi5, IEEE802.11ac, 2.4 Ghz / 5 GHz

• Clean channel manager to define the operating channel of the system:

» DFS radar detection and avoidance » Co-existance with other WiFi systems

• Dante digital audio 8x8

• Analog balanced audio input and output phoenix mini

• LAN connection with PoE+

• WPA2 Enterprise WiFi security

• LEDs indicate power, wireless connection, and network status

• Includes wall / ceiling mounting plate

EA 1

Networked charging station

• The charging tray can charge up to 10 batteries in just 2 hours

• Smart monitoring capabilities allow batteries to be left in the chargers without impacting their lifetime

• LAN connection for easy monitoring and upgrading through a built-in web-based software •The device has a 1U rack space and 10 battery slots with charging status LEDs •Size: 482.6 × 43.6 × 236.5 mm Weight: 3520 g

EA 2

Headphones for delegate units

• Nominal frequency range 20-20,000 Hz

• Sensitivity 105 dB/mW (+ 3 dB at 1 kHz)

• Nominal T.H.D. < 0.3% (200-2,000 Hz)

• Power handling capacity 100 mW

• Weight 80g

• Material PC/ABS

• Impedance 32 Ω

EA 12

Studio headphones

• Nominal frequency response 5 - 35,000 Hz

• Nominal SPL 96 dB SPL

• Nominal T.H.D. < 0.2%

• Power handling capacity 100 mW

• Ambient noise isolation

• 32 Ω version approx. 20 dBA

• 80 Ω / 250 Ω version approx. 18 dBA

Price

Total

Wireless microphones set

• Two hand-held transmitters with dynamic capsule

• One two-channel rackmount 19'' 1U receiver

• Transparent 24-bit digital audio

• Extended 20 Hz to 20 kHz frequency range (microphone dependent)

• 118 dB dynamic range

• 44 MHz tuning bandwidth

• Up to 10 compatible systems per 6MHz TV band; 12 systems per 8 MHz band

• 32 available channels per frequency band

• Easy pairing of transmitters and receivers over scan and IR syn

• Easy pairing of transmitters and receivers over scan and IR sync

• Dante Analog Input Adapter 2-Channel included

LT 1

Studio monitoring speakers

• 2-Way bass-reflex bi-amplified nearfield studio monitor

• 5" cone woofer and 1" dome tweeter

• 54Hz - 30kHz frequency response

• 45W LF plus 25W HF bi-amp system for high-performance 70W power amplification

• XLR and TRS phone jack inputs accept balanced or unbalanced signals

Central processing unit

• Support for minimum 8 in and 8 out DANTE digital audio signals (audio protocols Dante / AES67 / AVB)

• Support for minimum 8 network video cameras (video protocols NDI, SVSI, NVX, Q-SYS and Dante) •support for minimum 2 integrated VoIP communication modules

•native support for Teams / Zoom / Webex / Skype applications

• Integrated audio processor with effects and EQ on minimum 8 channels (delay, reverb, acoustic echo cancellation)

• Dedicated configuration software with availability to create presets through which different system states could be recalled either from software or external control units

• Support for external control units (wall panels, on-table touch panels) through which system presets could be recalled and system configuration could be done

• Support for third-party devices control through RS- 232 port

• Minimum 2x USB connections for AV bridging

• Minimum 2x RJ45 connections for network communication with AVC units and network redundancy

• Can be rack mounted (1U)

• must be supplied with all neccessary licences that shall support > DANTE, user controll interface, scripting

Price

Total

0010 Network audio amplifier

• Class D

• Power output of 4 x 350W @ 4 ohms and 4 x 220W @ 8 ohms.

• Features high-quality audio with a frequency response of 20Hz to 20kHz

• signal-to-noise ratio of >95dB.

• Multiple connectivity options including XLR and phoenix inputs, as well as SpeakON and phoenix output

• Advanced protection circuitry including short circuit protection, thermal protection, and overload protection

• The audio system can be operated in stereo, bridged mono, or parallel mono modes

• The audio network interface allows for easy integration and control of multiple audio sources and destinations

• The interface features advanced networking capabilities such as Dante, AES67, and AES70 compatibility

Price

Total

0011 Touch controller

• connected to main AVC unit it gives full control of system and its peripherals

• support for full controls customization per client requests

• viewable screen dimensions (diagonal) of 7 inch

(177.8 mm)

• Resolution 1280 x 800 px 16:10

• Brightness 400 Nits

• Contrast ratio 850:1

• Power over Ethernet PoE Class 3

• must be supplied with table top mounting accessory

0012 Column wall mount loudspeaker

• Broadband column speaker with 12 x 2" drivers

• Capable of handling a peak power of 480 W and an RMS/AES power of 120 W.

• Sensitivity of 92 dB

• Maximum sound pressure of 113 dB

• Frequency response range of 120 Hz to 20 kHz.

• The speaker has four line transformer tappings and an IP3x ingress protection rating.

• Incline angle of 42° left and right and 13° bottom.

• Horizontal dispersion of 174° and a vertical dispersion of 9°

• Constructed from aluminum with plastic side covers and comes with a steel grill front finish.

• Dimensions of the speaker are 70 x 1006 x 101 mm (W x H x D)

• It is available in black or white

• The speaker includes a two-way revolving mounting bracket and one 3-pin Euro Terminal Block input connector.

•Wall pan/tilt bracket included

EA 4

Price

Total

0013 Audio Distribution System

• Split type 1 in 10

• Max. input level + 20 dB

• Max. output level + 4 dB

• Controls for ground lift, input gain, phones level, Power

• Height 1 U

• Weight 4.2 kg

• Molded PE Rack Case to be included w Front and Rear Rails; 2U; 19″ Deep; Locking

0014 Modular table chassis

• Structured and scratch resistant black powder coating

• Solid cold rolled steel construction

• 45° rotatable lid

• Cable entry with dust protection brush

• Large access holes on rear

• For desktop applications

• Colour Black (RAL9004)

• Module Units 8 x front side including:

• 1 space 2x RJ-45 - 1pc

• 1 space HDMI & female 3.5mm jack -1 pc

• 1 space USB 2.0 - 1pc

• 2 space with German schuko outlet - 2pcs

• 1 space closed blind plate - 1pc

0015 Dedicated PC for streaming and recording

• AMD Ryzen 5 6-core/12-thread processor server architecture CPU

• dedicated NVIDIA Quadro GPU with 16GB system memory

• minimum 4 SDI inputs with minimum suported 4k resolution

• minimum 4 mDP outputs with minimum suported 4k resolution

• dedicated SDI YUV 4:2:2 input and output suporting FHD resolution

• minimum 250GB NVMe M.2 system drive and 1TB SATA3 system drive

• minimum 2-ch Line In/Out, Mic In/Out

• minimum 8 USB ports including USB C and 2 xRJ-45

Price

Total

0016 Dedicated redundance PC for streaming and recording

• support for INTEL server architecture with minimum 3.60GHz clock speed, TPD not higher than 110W, minimum of 12 cores and 12MB cache memory

• ECC RAM memory with minimum 4x16GB DDR4 and 2933Mhz clock speed

• support minimum 4 video outputs in 4k resolution and has 6GB video memory

• support for M.2, PCIe NVMe with minimum 512GB high speed SSD and easily expendable HDD storage, included 2TB high speed server HDD

0017 Software and dedicated controller

• unlimited number of ISO recording video feeds over network or dedicated graphic card supporting following resolution:

- 720p60 1080p60 2160p30 - ProRes (422 LT, 422, 422HQ, 4444) and x264 codec

• support for PTZ camera control and position preset recall in software interface or dedicated hardware controller

• support for network protocols NDI, RTMP, RTMPS, RTMP(e), RTSP, HTTP, MMS, VISCA-IP

• supported codec: X264, H265, RTMP, SRT, AAC, WMV, MJPEG, ProRes

• hardware support for Apple, Intel, nVidia

• graphic and lower thirds feature

• codec conversion and editing of recorded material feature

• error check and inspection of recorded material feature

• dedicated controller should represent visual identity of graphic interface of supplied software with minimum 4 layer with 10 buttons for camera position preset recall and other predefined setup, also having dedicated boutons for REC star\stop and audio mixer

0018 Network AV switch

• support for minimum 24 ports with 10/100/1000 Base-T RJ-45 PoE+ - and 4 ports 1000Base-X SFP

• integrated encrypting algorithms AES, TLS 1.0, TLS

1.2, SSL 3.0

• minimal power budget should not be less than 45W

POE

• can be rack mounted (1U)

Price

Total

0019 65" 4k Display

65" diagonal IPS panel of 3840x2160 resolution

• Brightness (cd/m²)Typical: 350

• Contrast Ratio 1200:1

• Response Time 8 ms

• Dynamic Contrast Ratio 500,000:1

• Wall mount included

0020 55" 4k Display

• 55" diagonal IPS panel of 3840x2160 resolution

• Brightness (cd/m²)Typical: 350

• Contrast Ratio 1100:1

• Response Time 8 ms

• Dynamic Contrast Ratio 500,000:1

• Wall mount included

0021 Tilted 24" HD Touch Display

• Diagonal Size 24"

• Built-in Devices USB hub

• Panel Type IPS

• Native Resolution

• Full HD (1080p) 1920 x 1080 at 60 Hz Pixel Pitch

0.275 mm

• Brightness 250 cd/m²

• Contrast Ratio 1000:1 / 8000000:1 (dynamic)

• Response Time 6 ms (gray-to-gray)

EA 7

0022 17.3" laptop

• i7 CPU

• 16GB DDR4 RAM

• 512 MB M.2 SSD

• 4GB VDDR5

0023 Operating system for PC

• Microsoft Windows 11 PRO licenses

EA 4

Price

Total

0024 PTZ cameras

• Image Sensor: m1.0-type back-illuminated Exmor R CMOS sensor

• Number of effective pixels: 14 Megapixels

• Lens: Optical, 12X

• Digital Zoom: 12X, with SRZ feature,18X zoom at 4K, or 24X zoom at FHD.

• Horizontal Angle of View Focal Length:

64.6 ̊(Wide) – 6.1 ̊(Tele), f=9.3 to 111.6mm, F2.8(Wide), F4.5(Tele)

• Aperture: F2.8 Constant (W)~(T), 16 Steps

• 4K Video Output: Main 4K HDMI Type-A (x1) , 6G- SDI (x2) or Dual Link 3G-SDI(2SI only) x2

• Camera Control Interface: RS232/RS-422/RS485(RJ45 x2), NDI/IP Control (RJ45), IR Remote Contro

• NDI Video Encode: Full bandwidth NDI v.40

• IP Video Stream: UP to 4K/30 and 1080p60

• LAN: RJ45X1(1000Mb), NDI/IP video streaming, System upgrade, PoE(IEEE802.3bt)

• Wall and ceilling mount included

EA 3

0025 Document camera

• support for video signal distribution over USB connection

• supported resolutions up to 3264 x 2448 (8M)

• 1/3.2" CMOS chip with 8Mpx effective resolution and 16x digital zoom

• Embedded LED Lamp

• Shooting area larger than A3 (420 x 315 mm)

0026 SDI to HDMI converter

• 1 x SD, HD or 6G‑SDI. 1 x ALT SDI Input for automatic switch over if main input fails.

• 1 x SDI Video Loop Output.

• HDMI type A out.

• 2 channels of balanced analog audio.

• 4 channels of AES/EBU digital audio

0027 HDMI to SDI converter

• 2 x SDI Video Outputs. Automatically matches the SD, HD and 6G‑SDI HDMI video input.

• HDMI type A in

• 2 channels of balanced analog audio.

• 4 channels of AES/EBU digital audio

Price

Total

0028 HDMI extender (transmitter and receiver)

• support for 4K@60Hz (4:4:4) video signal distribution with uncompressed audio signal over network RJ45 connection with distance limitation of 70m

• support for HDCP2.2 HDMI, 2K, 4K, HDR 10

• compatibility with DGKat™ 2.0 systems

• power supply DC 12V

LT 5

0029 HDMI splitter 1:4

• support for 4K@60Hz (4:4:4) video signal

• support 1 in and 4 out HDMI connectors

• support for HDCP2.2 HDMI, Dolby TrueHD, 2K, 4K, CEC, DTS-HD, HDR 10

• power supply DC 5V

0030 HDMI splitter 1:2

• support for 4K@60Hz (4:4:4) video signal

• support 1 in and 2 out HDMI connectors

• support for HDCP2.2 HDMI, Dolby TrueHD, 2K, 4K, CEC, DTS-HD, HDR 10

• power supply DC 5V

0031 SDI video splitter

• SDI Video Inputs: 4 x 10-bit SD-SDI, HD-SDI and

6G‑SDI.

• SDI Video Outputs: 4 loop, 1 HD/Ultra HD.

• SDI Rates: 270Mb, 1.5G, 3G, 6G.

• SDI Video Multi View Outputs: 1 x 10-bit HD-SDI and 10 bit 6G‑SD

• HDMI Video Multi View Outputs: 1 x HDMI type A connector. Output

• supports EDID of the monitor.

• SDI Reclocking

• On all SDI outputs, auto switching

• between standard definition, high

• definition or 6G‑SDI video.

• Multi Rate Support

• Auto detection of SD, HD or 6G‑SDI.

• Simultaneous viewing of 4K, HD and

• SD video

Price

Total

0032 Video matrix switcher

• 4x8 4K HDR HDCP 2.2

• Inputs 4 HDMI: On female HDMI connectors

• Outputs 8 HDMI: On female HDMI connectors

• Resolutions 4K60 (4:4:4)

• HDCP Compliant

• Individual EDID management per input

• 19” enclosure for rack mounting in a 1U rack space with included rack ears

• Universal 100–240V AC power supply

0033 Rack 19"

• Stores up to 42 units of 19” Equipment

• Standard keylock for both doors

• Integrated ventilation grid on top

• 50 mm Wheels + leveling feet included

• Removable sides for easy installing & cabling

• Punched square holes for use with snap-in cage nuts

• Tempered glass door with keylock

• Front and rear in depth adjustable 19” profiles (max 540 mm)

• Reversible door position

• 19” Power distribution unit (16A ~ 250 VAC / 4000 W Max) - 2pcs

• 19” Drawer 2U - 2pcs

• 19” Shelve - 4pcs

• Vertical cable management system 42U - 1pc

• 19" Horizontal cable management system - 4 pcs

• 19” cooling roof fan unit(Low noise generation) - 1pc

• Compliant to the ANSI/EIA RS-310D, DIN41491 and IEC60297 standards

0034 Uninterrupted power supply (UPS)

• Power capacity: 3000VA

• Type: Line-interactive UPS

• Input voltage range: 160-280 VAC

• Output voltage: 230 VAC

• Output power capacity: 2100 watts

• Waveform type: Sine wave

• Transfer time: 0 ms

• Battery type: Sealed, maintenance-free lead-acid battery with suspended electrolyte

• Typical recharge time: 2.5 hours

• Communication ports: USB, serial, Ethernet

• Management software: PowerChute Business Edition

• Display: LCD with status indicators and load level gauge

• Surge protection

• Automatic voltage regulation

• Hot-swappable batteries

Price

Total

0035 Tour guide transceivers

• Operating frequencies 1,880 to 1,900 MHz Operation with integrated lithium ion battery

• Battery life Up to 15 hrs per charge

• Battery status of remaining capacity via OLED display AES-256 encryption DECT operating range Up to 300 m outside Integrated microphone Can be used with headsets

• Lanyard is included

EA 5

0036 Tour guide receivers

• Operating frequencies 1,880 to 1,900 MHz Operation with integrated lithium ion battery

• Battery life Up to 15 hrs per charge

• Battery status of remaining capacity via OLED display AES-256 encryption DECT operating range Up to 300 m outside

• Lanyard is included

EA 20

0037 Interpreter headset

• Microphone Polar pattern Cardioid

• Microphone Max. SPL 126 dB SPL

• Microphone Frequency Response 40 - 20,000 Hz

• Headphone Frequency Response 10 - 30,000 Hz

• Headphone Impedance 80 Ω

• Headphone Max SPL Out 100 dB

EA 5

• Average pressure on ears 5.7 N

Price

Total

0038 Mono earphone

• Plug - 3.5 mm stereo

• Cord - 120cm

• Driver Size - 23 mm

• Nominal Impedance - 32Ω

• Freq. Range - 125 Hz – 12.5 kHz

• Weight - 21g

• Max Power Input - 100 mW

• Sensitivity - 105 ± 3 dBSPL/V at 1 kHz

EA 30

0039 28-bay charger in carry case

• Power Supply: AC input 100-240 V AC, 50-60 Hz

• Nominal current 2.2 A @115 V AC1.1 A @230 V

• Power consumption 150 W for 24 charging slots

• Ethernet port for network integration

• Customisable AES-256 encryption

• Monitoring

• Maintenance

• Buttons and status light for the pairing process

• Switch for “Pairing & charging” or “Charging”

• Reset button

• Charging Time: ~4 hours

• Unit Capacity: 28 Units

• Dimensions: 54 x 45 x 19 cm

• Weight 12.7 kg (empty)

0040 Wireless Access point with Dante

• 4-channel access point

• High range » Integrated antennas

• Digital Dante® interface (4 In / 4 Out)

• Ethernet interface (network)

• 4 analogue inputs and outputs (Phoenix®)

• Power supply via PoE (Power over Ethernet)

• With 8 synchronised access points, a maximum of 32 audio channels can be transmitted

• Removable mounting plate for wall or ceiling mounting, on a tripod or via VESA adapter plate

• omnidirectional antennas with front-facing main lobe

• DECT radio frequency range:1,880 to 1,900 MHz

Price

Total

0041 Control Room furniture

• The bidder shall make all the drawings and suggestions on the equipment layout. Prior approval is required before production and implementation.

• Control Room Furniture shall include a made-to-measure production table with enough space to accommodate all necessary equipment and two (2) comfortable ergonomic chairs

0042 Power supply

• Supply, delivery, installation, testing, and commissioning of AC Power supply for all technical equipment in the control room with appropriate fuse box

0043 Partition

• Made-to-measure partition separating the courtroom and control room following architectural and acoustical standards. Part of the partition should be made of laminated glass providing the technician with an overview of the room

0044 Audio cables

• Supply, delivery, installation, testing and commissioning of High-Quality audio cables

0045 Video cables commissioning of High-Quality video cables

0046 Network cables commissioning of High-Quality network cables

0047 Audio system installation

• Audio system installation, testing and commissioning

0048 Video system installation

• Video system installation, testing and commissioning

Price

Total

0049 Cables and connectors set

• Supply, delivery, installation, testing, and commissioning of High Quality audio, video, and network cables and connectors for all necessary interconnections

0050 End-User Training

• Contractor shall conduct a two (2) day, eight (8) hour training for appointed staff by the End-User (16 hours of training in total)

• Contractor shall provide all the necessary information and knowledge to enable the trained staff to run the system independently

Subtotal

Description Unit

Price

Total

0051 Delivery LT 1

0052 Defense Base Act (DBA) Insurance LT 1

Subtotal

Grand Total

Shipping and Product Details:

The offeror shall provide the following information with the submitted offer:

The country from which the items will be sourced: ____________

Name of the shipping carrier: ____________

Method of transportation: ____________

Tracking number if available: ____________

Anticipated number of days from receipt of order to items reaching final destination: ________

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference:

• FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition,

• FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (Dec 2022) – to be completed with other certifications and submitted with the offer,

• FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Dec 2022),

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services - the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-4, 52.222-19, 52.222-50, 52.223-18, 52.225-5, 52.225-13 and 52.232-33,

• FAR 52.204-7 System for Award Management (Oct 2018),

• FAR 52.204-13 System for Award Management Maintenance (Oct 2018),

• FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020),

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020),

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021),

• FAR 52.225-14 Inconsistency between English Version and Translation of Contract (Feb 2000),

• FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications (Jun 2020),

• FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014),

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021),

• DOSAR 652.232-70,

• DOSAR 652.242-73, and

• DOSAR 652.243-70.

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/.

The following and provision(s) are provided in full text:

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

https://www.acquisition.gov/

(End of provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://x-rates.com in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James, at 703-875-5429 or fax 703-875-6155. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), 1200 Wilson Blvd, SA-6B 13th Floor, Arlington, VA 22209.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial

Services (Nov 2021)

As specified in FAR 52.212-1, offers shall provide the following:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers shall show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This shall include product literature, or other documents;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition

Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

ADDITIONAL REQUIREMENTS

(A) SAM Registration – Offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-7. Offeror shall provide UEI number for SAM registration verification.

(B) Offeror Representations and Certifications FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2022): The Offeror shall complete the 52.212-3, as applicable, and submit with their quote.

(C) Provide the Certification required in provision 52.222-56, that the offeror has a trafficking in person compliance plan and confirming the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

SUBMISSION OF OFFERS

Offers and all supporting documentation shall be submitted via email to DyaneA@state.gov. The subject line shall read “Quotation 19GE5023Q0067”. Downloading of offers from cloud-based file storage platforms, such as Google Drive, is not permitted.

OFFER DUE DATE

The complete offer shall be submitted via email to the email addresses provided below. The email shall be marked “QUOTE 19GE5023Q0067” and shall arrive on or before July 07, 2023,

15.00 hrs. C.E.S.T.

mailto:DyaneA@state.gov

DyaneA@state.gov MachenDD@state.gov

IMPORTANT NOTE: No offers will be accepted after the time specified above.

All offers shall be sent by email. Delivery via a cloud file storage service (eg. Google Drive, etc.)

is not allowed. The file size limit for individual emails is 50 Mb. In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

Any questions concerning any aspect of the Request for Quote and the statement of work pertaining to this project may be directed to:

Mr. Hakim Dyane

Email: DyaneA@state.gov

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitation shall be submitted via email to DyaneA@state.gov no later than 17:00 CET on June 14, 2023.

IMPORTANT NOTE: It is not the Government’s intention to acknowledge or to respond to questions received after the due date as stated above.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price technically acceptable offer. The following factors shall be used to evaluate offers:

1. Price;

2. Technical acceptability;

3. Past Performance;

The price evaluation is exclusive of VAT if applicable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

mailto:MachenDD@state.gov

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer, which meets the required delivery date requirements. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Nicolas Wilhelm

Contracting Officer